Administrative Assistant

3 weeks ago

Fort Wayne, United States Aston Carter Full time

Aston Carter, Inc. is hiring a 100% Remote Administrative Assistant for a large construction / utilities provider in the Fort Wayne, IN area.

  1. Major responsibilities:

Review work order packets for accuracy Conduct various types of journal entries for corrections Self-driven to accomplish goals with overall direction Work/Communicate with internal groups to support work like Joint Use Invoicing and Field personnel Communicate via email and messaging.

  1. Communication and interpersonal skills:

Listens to and understands written and verbal instruction communicates effectively with co-workers and other employees and/or customers outside work area answers phone calls clearly and with a friendly helpful tone works effectively and productively with others actively helps others with assignments as necessary to maintain department productivity.

  1. Customer focus:

Answers customer questions but knows when appropriate to refer questions or issues to others actively learns the function of the department and each employee responsibility to assist customers more effectively exhibits concern and sensitivity to others.

  1. Problem solving and initiative:

Applies basic education and training in job responsibilities and assignments asks questions when unsure of how to handle an assignment and demonstrates ability and initiative to handle assignments beyond the basic routine level.

Job Qualifications:

  • High school diploma or GED. Experience:

  • Three years of administrative work experience.

  • Demonstrated computer proficiency including the use of Microsoft Office Products.

  • Experience with timekeeping and financial systems helpful.

  • Must possess the ability to organize data and processes and communicate effectively both orally and in writing.

  • Displays good analytical and problem-solving skills.

  • Live within an hour of Fort Wayne, IN

Training will be done onsite Mon-Thurs for at least two weeks.

For immediate consideration, please apply online.

Pay and Benefits

The pay range for this position is $18.35 - $18.35

• Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position will be accepting applications until Jan 1, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

  • Hiring diverse talent

  • Maintaining an inclusive environment through persistent self-reflection

  • Building a culture of care, engagement, and recognition with clear outcomes

  • Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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