Administrative Manager

2 weeks ago

Little Rock, United States Tipton and Hurst Full time
Description

Tipton & Hurst is a third-generation family-owned florist and specialty home & gift retailer headquartered in Little Rock, AR, with five retail locations in the greater Central Arkansas area. Since 1886, Tipton & Hurst has been constantly evolving, innovating, and raising our own expectations, all with the goal of satisfying yours. We work to make sure that every plant, every flower, every gift, and every interaction meets the Tipton & Hurst standard of excellence.

The Administrative Manager plays a critical role in helping the business to run efficiently. This individual will serve as the direct assistant to the President, coordinating calendars and completing other assigned and self-initiated task. The individual will also provide administrative support to other managers as needed for special events, bridal and buying.

Responsibilities
  • Provides administrative assistance, such as mailings, office organization, emails, drafting memos, and preparing communications.
  • Maintains an efficient and organized filing system, including contracts, lists, and any other pertinent information.
  • Organize meetings, including scheduling, sending reminders, and organizing catering as needed.
  • Manage the executive calendar, including making appointments and prioritizing the most sensitive matters.
  • Maintain professionalism and strict confidentiality of information related to the company, its employees and leadership.
  • Coordinate travel arrangements such as flights and hotel accommodations.
  • Answer phone calls in a polite and professional manner.
  • Assist with budget preparations.
  • Assist with special projects as needed.
Requirements

Job Requirements
  • Bachelor's Degree or equivalent experience
  • Minimum of three years as administrative assistance
  • Proficient computer skills MS word, Excel, and PowerPoint.
  • Organized and attention to detail.
  • Ability to work independently to meet deadlines.
  • Effective communication and people skills.
  • Comfortable working in a fast-paced environment.
  • Pass drug test and criminal and motor vehicle background checks.

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