Administrative Assistant

21 hours ago

Madison, United States Drew University Full time
Drew University seeks applicants for a Part-Time Ten-month Administrative Assistant position in the Educational Opportunity Scholars Program. Reporting to the Director. On-Site position from September 2024 to June 2025. The Assistant will join a dynamic team providing support to the Director, Assistant Director, and Counselor. Student success is central to the mission of EOS and the Administrative Assistant must be able to multitask in a fast-paced environment, frequently interacting with students, staff, faculty and parents, and oftentimes working with sensitive and confidential information.

Key Responsibilities:

The Administrative Assistant's responsibilities include coordination of the daily operations of EOS:
  • Greet visitors and ensure reception area creates a welcoming environment;
  • Ensure efficient execution of administrative procedures and processes central to the department;
  • Respond in a timely manner to requests for information and refer to other resources as appropriate;
  • Must provide accurate information on academic policies and procedures;
  • Maintain department records, research information, manage data, prepare reports, edit and format documents and presentations, produce standard reports, including those related to EOF/OSHE;
  • Regularly engage with software applications related to student support, including the University's Academic Alert System, and provide technical support to new users;
  • Manage calendars, contacts and correspondence for the department;
  • Assist the Director in monitoring departmental budgets and report on status, variances, and potential issues;
  • Maintain adequate office supplies and other material required for the operation of the department, creating PO's and requisitions and submitting for timely payment;
  • Responsible for departmental communication, including website maintenance;
  • Responsible for Room scheduling and service requests, as required;
  • May be responsible for the timely and efficient execution of special projects and other work unique to the department as assigned.

Required Qualifications:

  • Associate's degree required;
  • Bachelor's degree is preferred and/or a combination of education and experience

Knowledge, Skills, and Qualities:
  • Office administration experience; organizational and communication skills; demonstrated experience with Microsoft Office Suite and Google docs; data management skills, and report writing including ability to cull and consolidate data for reports.
  • Excellent verbal and written communication skills and a high regard for detail.
  • Strong customer service experience and the ability to professionally greet staff, visitors and students.
  • Ability to work with a diverse student population.
  • Flexibility and the ability to manage multiple tasks and priorities

How to Apply:

To apply, submit the following materials.
  • Cover letter
  • CV/Resume
  • Graduate Transcript
  • Contact Information of 3 professional references

Applications will be reviewed as received; early applications are encouraged.

About Drew University:

Drew University, a Phi Beta Kappa liberal arts university, includes the College of Liberal Arts, the Drew Theological School, and the Caspersen School of Graduate Studies. Drew is located on a beautiful, wooded campus in Madison, New Jersey, a thriving small town close to New York City. It has a total enrollment of more than 2,200 students and has 143 full-time faculty members, 98 percent of whom hold a terminal degree in their field. The Theological and Caspersen schools offer master's and doctoral degrees, and the College confers BA and BS degrees in 40 disciplines, and offers 61 minors, 18 Dual-Degree programs, and seven New York Semesters.

To enrich education through diversity, Drew University is an Equal Opportunity Employer.

Following federal and state requirements; a candidate must provide proof of eligibility to work in the United States if selected for hire.

These positions are subject to a background check.Learn More

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