Account Specialist

2 weeks ago

Minneapolis, United States Minneapolis Schools Full time

Below is specific information for you to consider about this position.

Job Title: Account Specialist - Community Education and Requisition ID number: 101122

Close Date: 11:59 PM on 02/20/2023

Organizational Unit: Youth & Adult Enrichment (10001102)

Site: Davis Center (0001)

FTE: 1.0 40hrs/wk; 52 week; this is based on full-time equivalency with 1.0 being full time

Union: AFSCME(29)

Functional Area: Clerical

Resume and Cover Letter are mandatory to apply for any position.

SUMMARY Under general supervision, performs detailed clerical accounting duties for an assigned department; maintains complex financial and technical accounting records, forecasts and tracks expenditures, assists with budget management, and provides technical accounting assistance.

ESSENTIAL FUNCTIONS
• Performs specialized accounting functions for assigned department; performs duties within scope of authority and training, and in compliance with MPS policies and quality standards; duties may vary according to job assignment.
• Maintains specialized budget, accounting and technical transaction databases; develops reports, trend analyses and forecasts as directed.
• Oversees specialized accounting functions for area of assignment; monitors and reviews data, identifies anomalies and exceptions, develops recommendations, and resolves technical issues.
• Conducts special research and analysis projects; summarizes data and generates reports to assist managers in decision-making.
• Performs confidential and complex clerical accounting tasks, including monitoring budgets and expenditures, balancing accounts, processing purchase orders and payments, maintaining position control, grant fund accounting, reconciling bank statements, journal entries and corrections, processing employee timesheets and payroll information.
• Maintains detailed accounting and bookkeeping records and filing systems; verifies data and enters into computer systems; codes documents, processes transactions, and updates accounts.
• Provides technical support for Department staff on budget, purchasing, and other financial issues.
• Posts accounting/bookkeeping transactions to computer ledgers; performs clerical accounting activities, including accounts payable & receivable, revenue, purchasing, and payroll.
• Reviews source documents for compliance with rules and regulations; determines proper handling of accounting and technical transactions within designated limits; reviews and validates data.
• Checks documents for validity and accuracy of information; performs mathematical calculations; records, files and distributes related paperwork and documents; reports discrepancies.
• Provides customer services; responds to requests for information, and attempts to resolve them by researching files and records within the scope of authority; updates, retrieves and releases information according to procedures; refers matters requiring policy interpretation to supervisor for resolution.
• Cross-trains in all budget and accounting duties; trains Department staff.
• Supports the relationship between MPS and the community by demonstrating courteous and cooperative behavior when interacting with students, clients, visitors, and MPS staff; enthusiastically promotes the Superintendent's goals and priorities in compliance with all policies and procedures.
• Maintains absolute confidentiality of work-related issues, records and MPS information; performs related duties as required or assigned.

Additional functions specific to community education:

Invoicing permit for engineer overtime -

  • Pull CADO report in SAP for engineer overtime;
  • Contact engineers if necessary to clarify which permit if that information is missing or if coded to the wrong budget code.
  • Send wrong budget code entries to Community Education for correction in SAP.
  • Supply Community Education Accountant with copies of invoices and/or permits when requested.

    Invoicing permit for rent/facility usage -
  • Pull information about rental fees due.
    • Write invoices (currently on Filemaker Pro)
    • Send invoices via email or USPS if requested.
    • Send reminders when invoice is overdue - route to collections for delinquent customers
      Answer customer questions about billing and contact engineers and/or engineer supervisors if necessary.


MINIMUM QUALIFICATIONS

Education, Training and Experience Guidelines High School Diploma/GED; AND four (4) years of experience as an Accounting Clerk; OR an equivalent combination of education, training and experience as determined by Human Resources. Associate's Degree in Accounting or Business is preferred.

Knowledge of:
• Accounting and budgeting principles and methods, including grant fund, special fund and restricted fund procedures.
• Applicable policies, procedures and regulations covering specific areas of assignment.
• Specialized MPS and state agency accounting software applications, including SAP and State of Minnesota Uniform Financial Accounting and Reporting Standards (UFARS), as well as knowledge of EDGAR, the Electronic Data Gathering, Analysis, and Retrieval system.
• Principles of record keeping and records management.
• Personal computers utilizing standard and specialized software applications.

Skill in:
• Interpreting and applying accounting standards and procedures, applicable rules and regulations, and MPS policies and procedures.
• Preparing cost accounting statements and statistical reports.
• Reviewing and verifying the accuracy of accounting and technical transaction data and reports.
• Maintaining accurate accounting records, and identifying and reconciling errors.
• Performing mathematical calculations with skill and accuracy.
• Entering numerical data into a computer system with speed and accuracy.
• Establishing and maintaining effective working relationships with co-workers.
• Effective verbal and written communication.

Final candidates may be invited to interview with a committee. Final appointment to this position will be contingent upon passing a criminal background check.

COMMITMENT TO DIVERSITY:
Diversity is one of Minneapolis Public Schools core values and is essential to our goal of putting children first and making them college-ready. Diversity of our workforce provides us with a competitive advantage and allows us to better understand, communicate with and educate our diverse student body. Minneapolis Public Schools will not deny anyone the opportunity for training or employment because of race, color, creed, religion, national origin, gender or gender identity, marital status, status with regard to public assistance, disability, sexual orientation, age, family care leave status, or veteran status.

Minneapolis Public Schools strongly encourages diverse candidates to apply.

Posting Notes: | 12:01 AM On 02/20/2023 | Youth & Adult Enrichment (10001102) | Davis Center (0001) | Clerical

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