Administrative Support Associate

2 weeks ago

Durham, United States NC Central University Full time

Posting Details

Position Information
Position/Classification Title
Administrative Support Associate

Working Title
Administrative Support Associate

Competency Level
Journey

Position Number
203044

Salary Grade Equivalent

FLSA
Non-Exempt

Appointment Type
Time Limited - Full Time

FTE
1 = 40 hours/week, 12 months

If time limited, duration date
06/30/2025

Department Hiring Range

EEO-1 Category
Administrative Support Workers

SOC Code
43-6014 - Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Position Overview
Be an Eagle - Where Purpose Takes Flight
Are you ready to make an impact? At North Carolina Central University (NCCU), we are more than an institution-we are a community rooted in a legacy of excellence and transformation. A historically Black university located in Durham, North Carolina, also known as 'The City of Medicine,' NCCU has been a cornerstone of education since 1910, fostering innovation and progress.

Join our team and enjoy a comprehensive benefits package and exclusive perks designed to support your work-life balance. At NCCU, your professional growth will be nurtured, and your contributions will help shape the future for our students and the community we serve. Become part of a legacy that drives change and achievement.

An opportunity awaits you at NCCU, where your purpose can take flight.
Visit NCCU.edu.

Primary Function of Organizational Unit
The School of Law provides quality legal education to students by teaching students critical thinking/skill building, identifying mentorship opportunities, and preparing students for the practice of law by allowing them to provide legal services under the supervision of attorneys.

Primary Purpose of Position
The primary purpose of this position is to provide administrative support to the School of Law Intel Tech Law Center. The employee will enter requisitions, perform periodic follow-up to facilitate timely payment; assist with maintaining confidential personnel files, and report budget activity. The employee must be knowledgeable of University travel procedures and work with faculty to process all travel paperwork; arrange travel itinerary and process travel reimbursements .

Required Knowledge, Skills, and Abilities
The successful candidate must possess a working knowledge Banner Finance System or an equivalent system; knowledge of the processes and procedures for University state, trust, foundation, and Title III accounts. Knowledge of office management techniques; knowledge Microsoft Office Suite (Microsoft Word, Excel and PowerPoint) Applications; ability to work independently with little or no supervision; to take initiative to see projects and assignments through to completion; to learn, interpret and analyze information to make necessary decisions; to exercise judgment and discretion in problem solving; to plan, prioritize and organize workflow; ability to work flexible schedules; excellent analytical and organizational skills along with written and oral communication skills, excellent editing; great interpersonal skills to interact effectively and diplomatically with a wide range of individuals in a high pressure environment.

Minimum Education/Experience
High School Diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Licenses or Certification required by Statute or Regulation
N/A

Equal Opportunity Employer
North Carolina Central University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or status as a protected veteran.

Work Hours
Monday - Friday 8:00-5:00

Position required to work during periods of adverse weather or other emergencies
No

Campus Security Authority Designated Position
Yes

Key Responsibilities and Related Competencies
Required Competency
Administration

Duties
*Organize and schedule meetings and appointments
*Maintain contact list
*Book travel arrangements and process reimbursements
*Order office supplies
*Submit and reconcile expense reports
*Develop and maintain a filing system
*Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
*Manage Associate Dean's appointments/calendar
*Provide general support to visitors
*Receive, sort and distribute the mail
*Handle sensitive information in a confidential manner

Required Competency
Communication-Written

Duties
*Produce and distribute correspondence memos, letters faxes, and forms
*Take dictation
*Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
*Write letters and emails on behalf of other office staff
*Photocopy and print out documents

Required Competency
Work Coordination

Duties
*Ensure operation of equipment by completing preventive maintenance requirements; reporting repairs; maintaining equipment inventories; evaluating new equipment and techniques.

Required Competency
Problem Solving

Duties
*Actively listen to faculty, staff, students, and visitor concerns to provide direction.
*Report issues to the School of Law Administrative unit.

Posting Detail Information
Posting Number
SPA01385P

Open Date
12/12/2024

Close Date
12/18/2024

Special Instructions to Applicants
You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application.
Applicants seeking Veteran's Preference must attach a DD 214 form or those seeking National Guard Preference must attach as NG23A form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting.
Final candidates are subject to criminal and sex offender background checks.
North Carolina Central University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Employee Benefits available to NCCU permanent employees include the following and more:
  • Accrued Vacation and Sick Leave
  • Community Service Leave
  • NC State - Health Benefits
  • NCFlex - Vision, Dental, Flexible Spending Account, Life Insurance and more
  • 11-12 Paid Holidays
  • Teachers and State Employees Retirement System (TSERS)
  • Optional Supplemental Plans - 401k, 403b, 457b and 457
  • Employee Assistance Program (EAP)
  • Campus Recreation Center Discount
  • University Bookstore Discount and more.

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