Administrative Support Associate

2 months ago

Durham, United States Duke University Full time
Position Overview

The Administrative Support Associate is a key support role within the organization, responsible for a wide range of operational, personnel management, human resources, and onboarding duties. The ideal candidate will ensure smooth and efficient operations, oversee departmental compliance and timekeeping programs and supports Nursing and Patient Care Services in various capacities. This position is part of a central pool and will support multiple nursing departments.

Key Responsibilities

Operations
  • Generate compliance reports to ensure adherence to regulations. Follow up with team members as needed regarding compliance.
  • Generate and analyze compliance reports.
  • Perform basic budget tracking and analyze variances to maintain financial oversight.
  • Review and edit timecards to ensure accurate employee time tracking.
  • Manage time and attendance records to support payroll processing.
  • Develop departmental schedules for nurses and nursing support roles to optimize resource allocation and ensure adequate staffing and operational efficiency.
  • Process copy center order requests to support organizational documentation needs.
Personnel Management
  • Monitor and ensure compliance with mandatory training modules and requirements.
  • Follow up with team members and provide monthly status reports and actions taken to address non-compliance.
  • Manage employee records in the API System and maintain employee files.
  • Ensure all compliance requirements are documented and meet regulatory requirements.
  • Update degrees and certifications in the API System to keep employee records current.
  • Track licenses/listing expiration dates using primary verification sources.
  • Oversee annual revalidation compliance to uphold professional standards.
  • Manage life support certification tracking to ensure staff qualifications.
  • Submit requests for bonus payments for employee certifications.
  • Understands policies and procedures related to degrees, certifications, licenses, listings, etc., and serves as a resource for team members.
  • Problem solve ID badge issues
Human Resources Duties
  • Handle the mailing of letters and correspondence to facilitate communication.
  • Create and maintain employee personnel files to ensure organized record-keeping.
  • Manage termination files, including sending them to Access storage for proper archival and retrieval.
  • Primary contact for the Talent Care Center for HR transition issues.
  • Enter LMC requests and serve as the contact for Talent Acquisition regarding LMCs.
Onboarding/Orientation Duties
  • Assign lockers to new employees to provide secure personal storage and reassign lockers.
  • Create orientation binders with essential information to support the onboarding process.
  • Grant unit-based access to new employees to ensure they have the necessary permissions.
  • Conduct welcome meetings to introduce new employees to the team and company culture.
  • Provide time and attendance training for new hires.
Qualifications
  • Proven experience in administrative support or related field.
  • Strong organizational and time management skills.
  • Excellent communication and interpersonal abilities.
  • Proficiency in office management software and systems.
  • Ability to handle confidential information with discretion.


Required Qualifications at this Level

Education

High school education or equivalent.

Experience

Two years of administrative support experience of increasing variety and/or complexity

Degrees, Licensure, and/or Certification

N/A

Knowledge, Skills, and Abilities

Creatively uses PC, word processing and other office tools.

Thorough knowledge of department policies, procedures, and goals.

Distinguishing Characteristics of this Level

N/A

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

  • Administrative Support Associate

    4 weeks ago

    Durham, United States North Carolina Central University Full time

    The primary purpose of this position is to provide support to the staff, campus community, prospective students and families interested in matriculating into North Carolina Central University. Additionally, the position provides clerical and administ Support, Administrative, Associate, Technology, Education, Skills

  • Administrative Support Associate

    3 weeks ago

    Durham, United States North Carolina Central University Full time

    The primary purpose of this position is to provide support to the staff, campus community, prospective students and families interested in matriculating into North Carolina Central University. Additionally, the position provides clerical and administ Support, Administrative, Associate, Technology, Education, Skills Learn More

  • Administrative Support Associate

    2 weeks ago

    Durham, North Carolina, United States Durham County Full time

    Durham County Government is seeking a highly skilled Administrative Support Associate to provide clerical support for Child Support Services. The ideal candidate will possess excellent oral, written, and interpersonal communication skills with a customer service focus.Responsibilities include:Providing clerical support for Child Support ServicesPerforming...

  • Administrative Support Associate

    3 weeks ago

    Durham, United States NC Central University Full time

    Posting DetailsPosition Information Position/Classification Title Administrative Support AssociateWorking Title Administrative Support AssociateCompetency Level JourneyPosition Number 203044Salary Grade EquivalentFLSA Non-ExemptAppointment Type Time Limited - Full TimeFTE 1 = 40 hours/week, 12 monthsIf time limited, duration date ...

  • Administrative Support Associate

    2 months ago

    Durham, United States NC Central University Full time

    Posting DetailsPosition Information Position/Classification Title Administrative Support AssociateWorking Title Administrative Support AssociateCompetency Level JourneyPosition Number 100012Salary Grade Equivalent 59FLSA Non-ExemptAppointment Type Permanent - Full TimeFTE 1 = 40 hours/week, 12 monthsIf time limited, duration dateDepartment Hiring...

  • Administrative Support Associate

    4 weeks ago

    Durham, North Carolina, United States Durham County Full time

    Durham County Government seeks a skilled Administrative Support Assistant to provide administrative support to various departments. This role is perfect for individuals who enjoy working in a fast-paced environment and are passionate about delivering exceptional customer service.The successful candidate will be responsible for performing a variety of...

  • Administrative Support Coordinator

    4 weeks ago

    Durham, North Carolina, United States North Carolina Central University Full time

    The Office of Undergraduate Admissions at North Carolina Central University seeks a dedicated Administrative Support Associate to provide exceptional support to the staff, campus community, prospective students and families interested in matriculating into our institution.Job SummaryThis position provides clerical and administrative support to the Associate...

  • Senior Administrative Associate

    2 weeks ago

    Durham, North Carolina, United States Duke University Full time

    About the OpportunityAre you a seasoned Administrative professional looking for a new challenge? Do you have a passion for delivering exceptional customer service and support? Look no further! As a Senior Administrative Associate at Duke Health, you will play a critical role in supporting the day-to-day operations of our department, working closely with...

  • Administrative Support Coordinator

    4 weeks ago

    Durham, North Carolina, United States Duke University Full time

    Dukehealth is seeking an experienced Administrative Support Associate to join our team. This role plays a vital part in ensuring the smooth operation of our department, overseeing personnel management, human resources, and onboarding duties.About the RoleThis Administrative Support Associate position is responsible for operational, personnel management,...

  • Administrative Support Specialist

    1 month ago

    Durham, North Carolina, United States McAdams Full time

    About McAdamsMcAdams is a full-service land planning, landscape architecture, civil engineering, transportation and geomatics firm located in the southeastern United States. We strive to create meaningful experiences for our clients through inspired design.Job OverviewThe Administrative Coordinator provides administrative support in a fast-paced environment...

  • Administrative Support Associate

    2 months ago

    Durham, United States Dukehealth.org Full time

    Position Overview The Administrative Support Associate is a key support role within the organization, responsible for a wide range of operational, personnel management, human resources, and onboarding duties. The ideal candidate will ensure smooth and efficient operations, oversee departmental compliance and timekeeping programs and supports Nursing and...

  • Administrative Support Team Associate, Streets of South Point

    1 month ago

    Durham, United States macy's Full time

    The AST's primary responsibilities are to organize the Store Management Office, execute operational administrative functions, oversee scheduling maintenance, balance the vault and other cash functions daily, distribute reports from My Macy's Portal t Associate, Administrative, Support, Retail, Management

  • Administrative Support Specialist

    4 weeks ago

    Durham, North Carolina, United States Duke University Full time

    OverviewDuke University School of Medicine is a world-renowned institution dedicated to advancing human health. As a leading academic medical center, we strive to create an inclusive community of outstanding learners, investigators, clinicians, and staff.This position offers the opportunity to work with our Division of Cardiology, assisting in the...

  • Business Support Associate

    2 weeks ago

    Durham, North Carolina, United States Institute of Inspection , Cleaning and Restoration Certification Full time

    Job DescriptionWe are seeking a highly skilled and experienced Business Support Associate to join our team. The successful candidate will be responsible for providing administrative support, managing office operations, and ensuring the smooth running of our business.About the RoleProvide administrative support to our management team, including preparing...

  • Administrative Support Professional

    2 weeks ago

    Durham, North Carolina, United States Duke University Full time

    About the RoleWe are seeking a highly skilled Administrative Support Professional to join our team at Duke Health. This role will be responsible for providing administrative support to a department or group of professionals, requiring the ability to resolve moderately complex problems independently or with others.The ideal candidate will have a high school...

  • Administrative Support Specialist

    1 month ago

    Durham, United States North Carolina Central University Full time

    This position provides day-to-day administrative support to the chair, program coordinators, and faculty of the department of Curriculum and Instruction in the School of Education. The role includes, but is not limited to, overall office support, coo Support Specialist, Administrative, Support, Specialist, Business Services

  • Administrative Support Specialist

    2 weeks ago

    Durham, North Carolina, United States Duke University Full time

    We're seeking a skilled Administrative Assistant to join our team at Duke University. This role offers a unique opportunity to apply your administrative expertise and contribute to the success of our departments. With a salary range of $55,000 - $65,000 per year, this position provides a competitive compensation package.About the RoleAs an Administrative...

  • Administrative Support Specialist

    2 weeks ago

    Durham, North Carolina, United States Duke University Full time

    Job Summary:We are seeking an experienced Administrative Support Specialist to join our team at Duke Health Integrated Practice. This role offers the opportunity to work in a dynamic environment, supporting various departments and collaborating with cross-functional teams. As an Administrative Support Specialist, you will be responsible for coordinating...

  • Administrative Support Specialist

    2 weeks ago

    Durham, North Carolina, United States Institute of Inspection , Cleaning and Restoration Certification Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Support Specialist to join our team. The successful candidate will be responsible for providing administrative support to our management team, ensuring the smooth operation of our office.About the RoleProvide administrative support to the management team, including preparing...

  • Administrative Support Professional

    6 days ago

    Durham, North Carolina, United States Pearson Full time

    Job Title: Administrative Support ProfessionalAbout Us: Pearson is a global leader in education and learning. Our mission is to add life to a lifetime of learning, empowering everyone to realize their potential.Job Description: As an Administrative Support Professional, you will provide essential administrative support to our Corporate Strategy & Technology...