Office Manager/Executive Assistant

3 days ago

St Petersburg, United States Smart Choice Communications Full time
Title: Office Manager/Executive Assistant
Reports To: CEO                                                                  Classification: Non-Exempt
Department: Operations                                                       Position Type: Full-Time

At SmartChoice, we’re reshaping the way businesses communicate, connecting them with innovative solutions through our SMART Network. As a trusted Voice Carrier, Internet Service Provider, Microsoft Teams Partner, and Service Expert, we help companies nationwide achieve new levels of performance with our tailored and cutting-edge technology. We're passionate about delivering exceptional white-glove service, and our team is key to keeping businesses moving forward. Why Join Us?

At SmartChoice, we believe that greatness is achieved through collaboration, creativity, and a relentless commitment to white glove service and customer success. We don’t just sell products—we build partnerships and create lasting impacts for businesses across the country. As a leading provider of advanced voice, internet, and communications solutions, we empower our clients with the tools they need to thrive in today’s fast-paced, tech-driven world.

At SmartChoice, we believe our people are the heart of what we do, and we pride ourselves on fostering a dynamic and inclusive work environment where everyone’s voice is heard. Our culture thrives on creativity, collaboration, and celebrating successes—big and small.

As part of our team, you'll be joining a company that values innovation, teamwork, community engagement, and professional growth. Whether it's through professional development, team-building events, or mentorship opportunities, we ensure that our employees feel supported and empowered to achieve their goals. If you're driven, passionate, and ready to make an impact, we want you to be part of our journey. Position Overview:

We are seeking a highly organized, proactive, and detail-oriented Office Manager / Executive Assistant to join our team. In this dual-role position, you will ensure smooth operations of the office while providing high-level support to our executive team. The ideal candidate will be a strong communicator, adept at multitasking, and capable of handling both administrative and strategic tasks.

Key Responsibilities
Office Management
  • Oversee the day-to-day operations of the office to ensure an efficient and productive workspace.
  • Manage office supplies inventory, sourcing, and budget.
  • Coordinate with building management and external vendors for office maintenance and repairs.
  • Organize and maintain common areas, conference rooms, and kitchen areas.
  • Facilitate onboarding for new hires, including workspace setup and technology needs.
Executive Support
  • Provide executive-level support to [executive title(s)], including managing calendars, scheduling meetings, and preparing reports.
  • Handle travel arrangements, including flights, accommodations, itineraries, and logistics.
  • Assist in preparing and editing presentations, documents, and meeting materials.
  • Screen and prioritize emails, calls, and correspondence, ensuring timely responses.
  • Act as a liaison between the executive and internal/external stakeholders.
Administrative Duties
  • Coordinate and organize company events, meetings, and team-building activities.
  • Prepare expense reports, invoices, and manage reconciliation for office and executive budgets.
  • Maintain filing systems, both electronic and paper, ensuring accurate record-keeping and accessibility.
  • Support HR with onboarding/offboarding processes, employee records, and compliance documentation.

Required Skills & Experience:

Education: Bachelor’s degree in Business Administration, Communications, or related field (preferred).
Experience:
  • 3+ years of experience in an administrative, office management, or executive assistant role.
  • Proficiency in Microsoft Office Suite and familiarity with office management software.
  • Strong written and verbal communication skills.
  • Exceptional time management and multitasking abilities.
  • High level of professionalism, discretion, and confidentiality Experience in supporting high-growth businesses and scaling financial operations.
  • Adaptability to fast-paced, tech-driven environments.
  • Experience supporting C-level executives.
  • Familiarity with Microsoft Office
  • Basic knowledge of HR processes or compliance is a plus.
Perks:
 
  • Competitive salary with performance-based incentives
  • Comprehensive health benefits (medical, dental, vision, life insurance)
  • Generous paid time off
  • Employer-matched 401(k)
  • Monthly cell phone stipend
  • Employee Assistance Program

What We Offer:
 
  • Culture of Innovation: You’ll be part of a forward-thinking team that’s driving the future of business communications.
  • Growth Opportunities: As SmartChoice continues to expand, so do the opportunities for our team members to take on new challenges.
  • Fun & Collaborative Environment: We’re serious about our work, but we also know how to have a good time. From team-building events to spontaneous brainstorming sessions, SmartChoice is a place where your voice will be heard, and your efforts will be recognized.

At SmartChoice, we embrace a work culture that champions teamwork, creativity, and fun while striving for excellence in everything we do. We believe that when passionate individuals come together, great things happen. If you’re looking to contribute to a growing company that is shaping the future of business communication, we want you on our team. Apply now and start making your mark at SmartChoice

SmartChoice provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Discrimination of any type is not tolerated.

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