Executive Assistant

1 month ago

St Petersburg, United States The Florida Holocaust Museum Full time

ABOUT THE MUSEUM


The Florida Holocaust Museum (The FHM) honors the memory of millions of innocent men, women and children who suffered or died in the Holocaust. One of the largest Holocaust museums in the country, The FHM is dedicated to teaching members of all races and cultures to recognize the inherent worth and dignity of human life in order to prevent future genocides. One of only three American Alliance of Museum (AAM) accredited Holocaust museums, The FHM boasts an outstanding collection of contemporary visual art as well as the largest Holocaust research library in the Southeastern United States. Its permanent exhibition highlights the artifacts, photographs, documents and testimonies of Holocaust Survivors and Liberators who came to settle in Florida. Please visit www.thefhm.org for more information about The FHM and its programs.


ABOUT THE POSITION


The Florida Holocaust Museum (The FHM) honors the memory of millions of innocent men, women and children who suffered or died in the Holocaust. One of the largest Holocaust museums in the country, The FHM is dedicated to teaching members of all races and cultures to recognize the inherent worth and dignity of human life in order to prevent future genocides. One of only three American Alliance of Museum (AAM) accredited Holocaust museums, The FHM boasts an outstanding collection of contemporary visual art as well as the largest Holocaust research library in the Southeastern United States. Its permanent exhibition highlights the artifacts, photographs, documents and testimonies of Holocaust Survivors and Liberators who came to settle in Florida. Please visit www.thefhm.org for more information about The FHM and its programs.


ABOUT THE POSITION


The Florida Holocaust Museum is seeking dedicated and detail-oriented Executive Assistant to join our team. In this vital role, you will provide comprehensive administrative support to our Chief Executive Officer (CEO), helping to advance our mission and enhance organizational effectiveness. The ideal candidate will be proactive, resourceful, and passionate about our cause, with a strong ability to manage multiple priorities in a fast-paced environment.


You will play a key role in facilitating communication, coordinating events, and ensuring that our Chief Executive Officer can focus on strategic initiatives.


DUTIES & RESPONSIBILITIES


  • Manages and assess daily needs and priorities of the CEO, including complex calendar management.
  • Facilitates CEO’s email and written correspondence.
  • Serves as first point of contact and liaison with a high level of confidentiality for all the CEO’s contacts, including Board members, donors, government officials, artists and others.
  • Receives visitors, telephone calls and mail for CEO; ascertains nature of business and personally handles those requesting routine information, appointments and tasks; directs remainder to appropriate official/staff.
  • Schedules appointments for the CEO; coordinates and schedules meetings on- and off-site; makes travel arrangements, as necessary.
  • Maintains files and records for the CEO.
  • Coordinates and completes projects and administrative assignments as directed by the CEO.
  • Coordinates Board of Directors and Committee meeting schedules; collects RSVPs for quorum; prepares meeting packets; attends meetings and takes minutes; follows up on action points.
  • Maintains Board of Directors files. Assists board members with a variety of organization specific requests.
  • Participates in certain organization committees as required. Attends committee meetings on behalf of the CEO as required.
  • Other duties as assigned.


QUALIFICATIONS


Education and Experience

Bachelor’s degree or equivalent experience.

  • Minimum of 5 years of experience as an executive assistant or in a similar high-level administrative role.
  • Proven experience in managing executive-level calendars and coordinating complex travel arrangements.


Knowledge, Skills, and Abilities

  • Strong written and verbal communication skills, with attention to detail and accuracy.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
  • Demonstrated ability to handle sensitive information with confidentiality and professionalism.Demonstrate ability to deal with the Board, public, volunteers, and staff in a professional, effective and courteous manner.
  • Demonstrate ability to independently prepare agendas, meeting minutes, and related complex or confidential correspondence.
  • Previous experience in a nonprofit or cultural institution is a plus.
  • Availability to work evenings, weekends, and holidays as needed.
  • Commitment to the mission and core values of The FHM.


PHYSICAL REQUIREMENTS

Prolonged periods of time sitting at a desk and working on a computer.

  • Must be able to lift 10 lbs. at times.
  • Ability to assist with event set up.


SUPERVISORY RESPONSIBILITY

None.

  • Executive Assistant

    1 month ago

    St Petersburg, United States Power Design Full time

    about the position... We're looking for an out-of-this-world Executive Assistant who can work their organizational magic to support our senior-level leadership in sunny St. Petersburg, Florida! As an Executive Assistant, you'll interact with all levels of our team, provide top-of-the-line administrative support, schedule office meetings, arrange travel and...

  • Executive Assistant

    1 month ago

    St Petersburg, United States The Florida Holocaust Museum Inc Full time

    ABOUT THE MUSEUMThe Florida Holocaust Museum (The FHM) honors the memory of millions of innocent men, women and children who suffered or died in the Holocaust. One of the largest Holocaust museums in the country, The FHM is dedicated to teaching members of all races and cultures to recognize the inherent worth and dignity of human life in order to prevent...

  • Executive Assistant

    3 weeks ago

    St Petersburg, United States The Florida Holocaust Museum Full time

    ABOUT THE MUSEUMThe Florida Holocaust Museum (The FHM) honors the memory of millions of innocent men, women and children who suffered or died in the Holocaust. One of the largest Holocaust museums in the country, The FHM is dedicated to teaching members of all races and cultures to recognize the inherent worth and dignity of human life in order to prevent...

  • Executive Chef Assistant

    1 week ago

    St. Petersburg, Florida, United States SOCIETY OF ST. VINCENT DE PAUL SOUTH PINELLAS Full time

    The Society of St. Vincent de Paul South Pinellas is seeking a skilled and compassionate Executive Chef Assistant to join their team.Job Summary:The Executive Chef Assistant will provide essential support to the Executive Chef in preparing and serving high-quality meals for clients, ensuring seamless kitchen operations and maintaining a safe and healthy...

  • Executive Assistant

    5 months ago

    St. Petersburg, United States Raymond James Full time

    Job Summary: Under limited supervision, uses specialized knowledge and skills obtained through experience and/or specialized training to provide advanced, diversified and confidential secretarial and administrative support to an assigned executive at the vice president or equivalent level with responsibility for a major organizational function....

  • Senior Executive Assistant

    1 month ago

    St Petersburg, United States eTeam Full time

    Job Title: Senior Executive AssistantJob Location: Saint Petersburg, FL-33716Job Duration: 3 months contractDuties: Hybrid role- In office approximately 3-4 days per week and WFH 1-2 days per week. It may vary depending on department activities. Laptop provided.Temporary position for team member on leave through January- no opportunity for extension or...

  • Executive Chef Assistant

    2 weeks ago

    St. Petersburg, United States Marriott International, Inc Full time

    The Vinoy Resort & Golf Club Autograph Collection is seeking a skilled Cook II to join their culinary team. As an Executive Chef Assistant, you will play a crucial role in preparing and cooking food according to recipes and quality standards.This position requires attention to detail, excellent organizational skills, and the ability to work well under...

  • Senior Executive Assistant

    1 month ago

    St Petersburg, United States Revolution Technologies Full time

    temporary contract for 3 months pay rate - 33/h Description:Reason: Additional StaffDepartment: Internal AuditDuties: Hybrid role- In office approximately 3-4 days per week and WFH 1-2 days per week. It may vary depending on department activities. Laptop provided.Temporary position for team member on leave through January- no opportunity for extension or...

  • Office Manager/Executive Assistant

    5 days ago

    St Petersburg, United States Smart Choice Communications Full time

    Title: Office Manager/Executive Assistant Reports To: CEO                                                                  Classification: Non-Exempt Department: Operations                                                       Position Type:...

  • Executive Chef Assistant

    6 days ago

    St. Petersburg, Florida, United States Bolay Fresh Bold Kitchen Full time

    Role OverviewWe are seeking a skilled and organized Executive Chef Assistant to join our fast-paced kitchen team at Bolay Fresh Bold Kitchen.This is a part-time and full-time opportunity with competitive pay up to $16 per hour. Our restaurant offers flexible schedules, free shift meals, medical, dental & vision benefits opportunities, 401K opportunities, and...

  • Executive Assistant to the President

    1 month ago

    St Petersburg, United States Marlin Mortgage Capital Full time

    Position Overview: We are looking for a dynamic and highly organized Executive Assistant to provide full-spectrum support to our President/CEO. In this role, you’ll handle a wide array of responsibilities – from personal and business calendar and travel coordination, to errands and coordination with an existing family office team. This is not a typical 9...

  • Executive Assistant

    1 month ago

    St Petersburg, United States Johns Hopkins Medicine Full time

    Apply Refer a Friend Back Share This Page Share on Facebook Share on Twitter Share on LinkedIn Share via Email Job Details Requisition #: 644591 Location: Johns Hopkins All Children's Hospital, St. Petersburg, FL 33701 Category: Clerical and Administrative Support Schedule: Day ShiftYOU BELONG HERE What Awaits You? Career growth and development...

  • Executive Leadership Mentor

    1 week ago

    St. Petersburg, Florida, United States Dynasty Financial Partners, LLC Full time

    Key ResponsibilitiesThe Executive in Residence will leverage their extensive knowledge, strategic vision, and leadership skills to support our clients in navigating complex challenges, driving business growth, and achieving organizational excellence.Some key responsibilities include:Executive Coaching and Mentorship:Providing one-on-one coaching to CEOs and...

  • Executive Assistant to CEO

    4 weeks ago

    Saint Petersburg, United States AllStaff, Inc. Full time

    Job DescriptionJob DescriptionJob OverviewWe are seeking a self-motivated, multi-tasker, and demonstrated team player to fill the role of an Executive Assistant to support our executive team. The Executive Assistant will play a pivotal role in the future of our company. The ideal candidate will possess exceptional communication skills, strong attention to...

  • Executive Assistant to CEO

    3 weeks ago

    Saint Petersburg, United States AllStaff, Inc. Full time

    Job DescriptionJob Description***Please read through skills and requirements before applying***Job OverviewWe are seeking a self-motivated, multi-tasker, and demonstrated team player to fill the role of an Executive Assistant to support our executive team. The Executive Assistant will play a pivotal role in the future of our company. The ideal candidate will...

  • Executive Assistant

    1 month ago

    St Louis, United States Intelica Full time

    Are you an executive assistant who knows what your leader needs before they do? Do you get satisfaction out of being the "secret weapon" that ensures every detail is expertly considered and completed on behalf of your executive? Do others describe you as proactive, meticulous, and flexible? At Artori Group & Bamboo Equity Partners, we cherish our team...

  • Executive Support Professional

    2 weeks ago

    St. Petersburg, Florida, United States Brightest Employment Full time

    Job DescriptionWe are seeking a highly skilled and motivated Executive Support Professional to join our team at Brightest Employment. The ideal candidate will be responsible for providing exceptional administrative support to our high production manager.Salary: $60,000 - $80,000 per year (based on experience)Responsibilities:Assist the manager in daily tasks...

  • Executive Assistant

    1 month ago

    St Paul, United States Ecolab Full time

    *6-month contract, high potential for conversion to a permanent position The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with...

  • Executive Assistant

    1 month ago

    St Paul, United States Aston Carter Full time

    Description: Job Responsibilities Seeking an experienced and professional Senior Administrative Assistant to provide support to Corporate Compliance Executive Leader and Safety, Health, and Environment Executive Leader. This position will perform complex and diverse administrative duties, interact with attorneys and their internal clients, outside counsel...

  • Executive Assistant

    1 month ago

    St Louis, United States Peoples Health Centers Family of Companies Full time

    People's Health Centers, Inc. Job Description Job Title : Executive Assistant Department : Administration Reports To : Executive Vice President FLSA Status : Exempt Prepared By : Human Resource Department Summary : The primary mission of this position is to relieve the Executive Vice President of administrative type functions in order to increase the time a...