Office Manager

7 days ago

St Petersburg, United States vCita Full time

Office and Experience Manager

Location: St. Petersburg, FL

Hybrid Role

FTE: 80%

We are looking for a hands-on culture enthusiastic to join our operations team as our focal point in the growing St. Petersburg office. If you are a strong project manager and a people person who enjoys a fast-paced tech environment, take a look at what we have to offer.

About Us

vcita is a compact, quick-smart app that keeps you fully connected to your business, whenever and wherever you are working from.

With vcita, you can track and perform all your daily tasks, from the "first hello"? to the last invoice: charge and collect payments, invite clients to book you online, create branded invoices and quotes, and send SMS appointment reminders - all in a few simple clicks, from one single app.

Founded in 2010 by a team of four, vcita set out to change the way people turn their passions into a business. Today, as a market leader in the small and medium-sized business management space, the company has grown to a team of over 100 but remains focused on the original goal. Tailored specifically for service providers, our software continues to redefine the way they interact with their clients by driving more opportunities from the web, mobile, email, and social with ease of use designed for the average person.

Our teams are based out of Tel Aviv Israel, Bellevue Washington, and St. Petersburg Florida.

Job Summary:

In this role, you will oversee the daily operations of our US-based team, ensuring a seamless and engaging experience for both on-site and remote employees, and be the lead on all experience-related activities. Your responsibilities will include managing the physical office environment, coordinating IT needs, and leading the operational aspects of onboarding new hires. Youll play a pivotal role in cultivating a positive company culture by driving employee experience initiatives that reflect the companys mission and values.

Key Responsibilities:

  • Serve as the primary point of contact for both on-site and remote teams.
  • Oversee office maintenance, facility improvements, vendor relationships, and IT equipment management, including asset tracking and orders.
  • Lead the operational processes on all lifecycle events (onboarding, offboarding, leave of absence, birthday, anniversary etc.)
  • Track and manage expenditures for office operations, IT equipment, and employee experience, ensuring spending aligns with budgetary constraints and reporting any variances or concerns
  • Lead the planning and execution of employee experience strategies that foster engagement, collaboration, and alignment with the company mission and company culture, while continuously supporting initiatives that strengthen a positive workplace atmosphere.
  • Any other tasks or projects as assigned.

Skills & Qualifications:

  • At least 2-3 years of experience in office management with a strong focus on team-facing responsibilities, preferably in a tech environment.
  • Excellent problem-solving skills with a proactive approach, and the ability to think on your feet.
  • Exceptional communication skills, written and verbal, with the ability to effectively support both on-site and remote employees. Comfortable being a key point of contact and a culture ambassador.
  • Demonstrated ability to foster a positive employee experience and align initiatives with company culture.
  • Proficiency in navigating a tech-driven environment, with strong confidence in working across a wide range of software and tools.
  • Experienced in tracking budgets and monitoring expenses across multiple categories, and analyzing funds expenditure.
  • Passionate about fostering a positive employee experience and promoting a vibrant company culture.
  • Extra credit:
  • Familiarity with HRIS platforms.
  • Proficiency in design tools like Canva

Benefits

  • Competitive pay and stock options
  • Comprehensive health benefits package- 100% of premiums paid for health, dental, vision, life, and disability.
  • 50% of Dependents premiums.
  • 401k with employer match
  • Flexible Spending Accounts
  • Observed holidays, generous PTO
  • Generous Parental Leave plan
  • Frequent team events and perks with a culture of collaboration, fun, and mutual support.

Disclaimer:

vcita is an equal opportunity employer. All qualified applicants will be considered for employment without regard to race, color, religion, faith, gender, gender identity or expression, sex, sexual orientation or stereotyping, national origin, genetics, age, ancestry, ethnicity, medical condition, pregnancy, marital status, partnership status, family or parental status, physical or mental disability military or veteran status, citizenship status, or any other status protected by applicable law.

vcita is an E-verify employer.

  • Chief Administrative Officer

    2 months ago

    St Petersburg, United States Tomcat Family Office Full time

    Company Description Tomcat Family Office is a one person office adminstration center for multiple trusts, family limited partnerships, passive limited partnerships, holding companies, project SPVs, aircraft, residences and associated staff and professional relationships. Role Description This is a full-time on-site role as a Chief Administrative Officer at...

  • Chief Administrative Officer

    3 weeks ago

    St. Petersburg, United States Tomcat Family Office Full time

    Company Description Tomcat Family Office is a one person office adminstration center for multiple trusts, family limited partnerships, passive limited partnerships, holding companies, project SPVs, aircraft, residences and associated staff and professional relationships. Role Description This is a full-time on-site role as a Chief Administrative Officer at...

  • Chief Administrative Officer

    5 days ago

    St Petersburg, United States Tomcat Family Office Full time

    Company DescriptionTomcat Family Office is a one person office adminstration center for multiple trusts, family limited partnerships, passive limited partnerships, holding companies, project SPVs, aircraft, residences and associated staff and professional relationships.Role DescriptionThis is a full-time on-site role as Family Office Manager based in St....

  • Office Manager

    2 weeks ago

    St Petersburg, United States vCita Full time

    Office and Experience Manager Location: St. Petersburg, FL Hybrid Role FTE: 80% We are looking for a hands-on culture enthusiastic to join our operations team as our focal point in the growing St. Petersburg office. If you are a strong project manager and a people person who enjoys a fast-paced tech environment, take a look at what we have to offer. About Us...

  • Office Manager

    3 weeks ago

    St Petersburg, United States vcita Full time

    Office and Experience ManagerLocation: St. Petersburg, FLHybrid RoleFTE: 80%We are looking for a hands-on culture enthusiastic to join our operations team as our focal point in the growing St. Petersburg office. If you are a strong project manager and a people person who enjoys a fast-paced tech environment, take a look at what we have to offer.About Usvcita...

  • Office Manager

    6 days ago

    St Petersburg, United States vCita Full time

    Office and Experience Manager Location: St. Petersburg, FL Hybrid Role FTE: 80% We are looking for a hands-on culture enthusiastic to join our operations team as our focal point in the growing St. Petersburg office. If you are a strong project manager and a people person who enjoys a fast-paced tech environment, take a look at what we have to offer. About...

  • Office Manager

    1 week ago

    St Petersburg, United States Evara Health Full time

    Do you want to make a difference in the community? Are you looking to further your career in healthcare? Do you want to be part of a growing organization? Evara Health has been serving the community for 40 years. We are a not-for-profit health care organization with 14+ locations throughout Pinellas County, FL GENERAL DESCRIPTION: Manages the planning and...

  • Office Manager

    2 weeks ago

    St Petersburg, United States Evara Health Full time

    Do you want to make a difference in the community? Are you looking to further your career in healthcare? Do you want to be part of a growing organization? Evara Health has been serving the community for 40 years. We are a not-for-profit health care organization with 14+ locations throughout Pinellas County, FL GENERAL DESCRIPTION: Manages the planning and...

  • Office Operations Manager

    3 weeks ago

    St Petersburg, United States vcita Full time

    Job Summary:In this role, you will oversee the daily operations of our US-based team, ensuring a seamless and engaging experience for both on-site and remote employees. As the lead on all experience-related activities, your responsibilities will include managing the physical office environment, coordinating IT needs, and leading the operational aspects of...

  • Family Office Investment Manager

    3 weeks ago

    St. Petersburg, Florida, United States MRINetwork Jobs Full time

    Job DescriptionFamily Office Investment ManagerWe are seeking a seasoned fiduciary and investment management professional to provide exceptional client service to ultra-high net worth families with assets exceeding $20MM. The ideal candidate will have a strong background in family office environments and/or private banking, with a proven track record of...

  • Family Office Investment Manager

    4 weeks ago

    St. Petersburg, Florida, United States MRINetwork Jobs Full time

    Job OverviewOur client is seeking a seasoned fiduciary and investment management professional to join their team as a Family Office Fiduciary Advisor. This role requires a strong background in providing exceptional client service to ultra-high net worth individuals and families.The ideal candidate will have at least 5 years of experience in a family office...

  • Front Office Manager

    4 weeks ago

    St. Petersburg, Florida, United States The Hotel Zamora Full time

    Job SummaryThe Hotel Zamora is seeking an experienced Front Office Manager to oversee hotel operations for Resort Amenities, including Pool, Beach, Valet and Parking, boat and Bell Stand Operations. The successful candidate will ensure the highest levels of hospitality and service are provided, managing the flow of questions and directing guests within the...

  • Office Manager

    2 weeks ago

    Petersburg, United States Virginia Linen Service Inc Full time

    As the Office Manager at Virginia Linen Service, Inc., you will have the opportunity to lead a team of customer service professionals and support the company's operations. Your primary responsibility will be to maintain office systems, provide first-class customer service, and supervise support staff.The ideal candidate will have a high school diploma or...

  • Office Manager

    2 weeks ago

    Petersburg, United States Virginia Linen Service Inc Full time

    Leadership opportunities with growing, successful regional family owned and professionally managed company serving customers since 1934. This position is responsible for supporting the company operations of the company office by maintaining office systems providing first class customer service and supervising support staff. The expectations will be to...

  • Office Manager

    2 weeks ago

    Petersburg, United States Virginia Linen Service Inc Full time

    Leadership opportunities with growing, successful regional family owned and professionally managed company serving customers since 1934. This position is responsible for supporting the company operations of the company office by maintaining office systems providing first class customer service and supervising support staff. The expectations will be to...

  • Front Office Assistant

    3 weeks ago

    St. Petersburg, United States Bayfront Health Full time

    Job Summary:As a Front Office Assistant at Bayfront Health, you will play a vital role in the daily operations of our ambulatory/physician office. Your responsibilities will include patient registration, telephone coverage, appointment scheduling, and patient referrals under the supervision of Manager Practice Operations, Medical Office Manager, Academic...

  • Endodontist

    5 months ago

    St Petersburg, United States Private Dental Office Full time

    Overview Join Our Renowned St. Petersburg Practice as an Endodontist! Our distinguished private practice in St. Petersburg, FL, a cornerstone of the community for decades, is thrilled to invite candidates for a new Endodontist position. If you're looking to join a respected and well-established, highly successful family practice, this is your opportunity!...

  • Security Officer

    4 weeks ago

    St Petersburg, United States The Moxy St. Petersburg Full time

    Security OfficerWe are seeking a skilled and experienced Security Officer to join our team at The Moxy St. Petersburg. As a Security Officer, you will be responsible for ensuring the safety and security of our guests and employees.Key Responsibilities:Conduct regular patrols of the hotel and grounds to identify and respond to potential security...

  • Branch Office Administrator

    4 weeks ago

    St. Petersburg, Florida, United States Edward Jones Full time

    Job OverviewEdward Jones is seeking a highly skilled and motivated Branch Office Administrator to join our team. As a key member of our branch team, you will play a critical role in helping our clients achieve their long-term financial goals.Key ResponsibilitiesDeliver exceptional personalized service to clients, ensuring they feel understood and...

  • Chief Fiduciary Officer

    5 months ago

    St Petersburg, United States Westport One Full time

    Chief Fiduciary OfficerOur client is looking for a Chief Fiduciary Officer that demonstrates exceptional fiduciary leadership skills who will oversee all trust administration. They need someone that can lead, educate, guide, and mentor all trust officers, trust administrators, and relationship managers (support staff) to achieve service excellence and...