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Chief Executive Assistant

2 months ago

Stamford, United States C-SUITE ASSISTANTS Full time

Chief Executive Assistant, Leading International Marine Transshipment Company

Join a prestigious global marine transshipment service that has established itself as a leader in the industry. We are seeking a dedicated Chief Executive Assistant to work closely with our dynamic CEO, who is known for his innovative solutions and unwavering commitment to client satisfaction. If you have a passion for providing high-level executive support and possess a worldly perspective, we want to hear from you

About the Role:

  • Act as the CEO's right-hand person, handling day-to-day administrative matters with efficiency.
  • Manage a complex and ever-changing calendar, prioritizing urgent emails and crafting thoughtful responses on behalf of the CEO.
  • Coordinate both domestic and international travel arrangements, creating detailed itineraries for professional and personal trips.
  • Engage with internal and external stakeholders while assisting the CEO in preparing for meetings, including the development of collateral materials and conducting research.
  • Attend meetings alongside the CEO (locally and via video) as required, ensuring follow-up on action items.
  • Oversee management of multiple personal properties.
  • Plan and coordinate events and dinners for both client meetings and personal engagements.
  • Handle expense reporting and various ad hoc projects to support the CEO.
  • Provide off-hour availability via cell phone to assist the CEO, within reasonable limits.
  • Assist with personal tasks such as running errands, updating car registrations, etc.

What We Offer:

  • Competitive salary with a discretionary bonus structure.
  • Comprehensive health benefits.
  • Generous annual leave of 4 weeks.

Who You Are:

  • A minimum of 8 years of experience as an Executive Assistant supporting C-suite executives.
  • Bachelor's Degree required.
  • A detail-oriented professional who can adapt quickly and work autonomously while anticipating needs.
  • Demonstrated integrity and discretion in handling confidential information.
  • High emotional and intellectual intelligence, with exceptional written and verbal communication skills.
  • Proficient in Microsoft Office Suite, with experience managing complex calendars across multiple time zones.
  • Some experience in property management, ideally with multiple homes.
  • A worldly perspective, with travel experience being a plus.

This is a full-time position located in our new office in Stamford. The CEO travels approximately two weeks each month, providing flexibility to work remotely during those periods.