Executive Assistant

3 weeks ago

Stamford, United States A&E Networks Full time

Work Locations: With the exception of some select roles that have In-Office requirements, most temporary or third party payroll workers should expect to work remotely, unless otherwise discussed.

Division StoryA+E's Technology team is deep-rooted in the heart of our business. We have great people and great technologies, and together we take on the toughest challenges. As innovators, we choose to iterate, pivot, and adapt quickly. We've reinvented the way A+E leverages technology to produce and sell world-class content. We've modernized our core solutions and embraced a cloud first approach. Perched on the virtues of our "Technology Code", we make technology better, create solutions together, and most of all, we have fun with it. Our team members are motivated individuals who help each other do remarkable things every day. Together we deliver best-in-class solutions that transform the way A+E works. If this sounds like something you want to be a part of, we want to hear from you Job Description

THE ROLE: Executive Assistant, Media Production, Operations and Engineering(Temporary)

A+E has an amazing opportunity for an Executive Assistant, Media Production, Operations and Engineering, providing administrative support to the leaders of A+E's three key media-focused operations and engineering teams: Production Operations, Content Services Operations, and Media Engineering and Broadcast Operations. If you are a television junkie with a passion for creativity and technology, then this is the place for you.

MORE ABOUT WHAT YOU'LL DO:

  • Facilitate and manage daily schedule of three executive leaders, screen calls, schedule meetings, and handle any requests as they come in

  • Screen and route calls as necessary

  • Maintain effective communication with the three executive leaders regarding calendar and changes to calendar as well as schedule reminders and planning upcoming senior meetings

  • Maintain alertness to potential problems, always being proactive to avoid scheduling conflicts

  • Create agendas and other meeting materials as required

  • Schedule travel, create itineraries, provide overall assistance and support during travel

  • Prepare expense reports using Concur database system

  • Reconcile travel expenses with each leader's Corporate American Express card

  • Perform various department tasks using in-house database systems (Carta AP, Debut, Airtable, Concur, Fabric, Jagger, Sharepoint, LucidChart, Jira)

  • Receive and coordinate production payment milestones, and route to Accounts Payable/Legal as necessary

  • Track and assist with spending, including equipment purchases and accruals

  • Overall coordination for department needs:

  • File maintenance; clerical initiative and support

  • Regular and organized communication with our suppliers

  • Draft routine correspondence for leaders

  • Conduct industry research for leaders as requested

  • Share in providing administrative coverage, etc. for others in department, as necessary.

  • Plan social events and coordinate catering for group and dept events

  • Conduct online surveys to gather and organize information for leadership team

  • Backfill various administrator and coordinator responsibilities when needed; PTO, FMLA, etc

  • Facilitate acute and special projects as required

WHAT YOU'LL LEARN:

  • Develop a broad understanding of A&E's media operations and technology

  • What makes a good workflow for creatives and how to build workflows

  • Utilize research and data to articulate and support operational decisions

  • How the company operates

YOUR STORY:

  • You're the go-to pop culture geek on your pub quiz team

  • Your dream tattoo reads: "Anything worth doing is worth doing right," especially under tight deadlines

  • Self-starter, who applies individual initiative to improve current processes, anticipate needs, identify issues impeding success, and propose creative, viable solutions

  • Well-developed skills in prioritizing, proactive correspondence follow-up, organization, decision making, time management, and verbal/written communication skills

  • Represents executive leaders and their departments well

  • You're a sleeve roller-upper who owns projects from end-to-end

  • Desire to be helpful and thoughtful in any way needed to support the team and organization

  • You know your way around Microsoft Office and are tech-savvy

  • Demonstrated ability to grasp and quickly learn new technology or software

  • 4-year college education, or equivalent life and/or work experience

  • 2+ years administrative experience, preferably within a media and/or agency environment or another medium to large company

Please note project assignment associates are engaged to provide service to A+E Networks on a temporary basis in connection with a specific project. Project assignment associates are hired and employed through a third party vendor with a duration/tenure of no longer than eighteen (18) months.

CompensationContract Hourly Pay Rate: $45.00

Thepay rate displayed serves as agood faith estimatefor this role.

Compensation for the role will be based ona number of differentfactors

such asa candidate's qualifications, skills, competencies, location, and

experience. Learn more at aenetworks.com/careers.

A+E Networks proudly provides equal employment opportunity for all employees and job applicants, and makes employment decisions consistent with this principle. The company's employment actions and decisions - including recruitment, hiring, training, promotion, demotion, compensation, transfer, layoff, and termination - are made without regard to an employee's race, color, religion, creed, age, national origin, ancestry, sex (which includes pregnancy, childbirth, breastfeeding, and related medical conditions), gender, sexual orientation, gender identity, gender expression, marital status, alienage or citizenship status, physical and/or mental disability, medical condition, family and medical leave status, genetic information, military or veteran status, or any other characteristic protected by applicable law.
A+E Television Networks is a joint venture of the Hearst Corporation and The Walt Disney Company.
We are proud to be an Affirmative Action/Equal Opportunity Employer/Disabled/Veterans.

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