Document Processing Assistant

2 weeks ago


Springfield, United States Jobsultant Solutions Full time

About the job Document Processing Assistant

The primary objective of the Document Processing Specialist position is ensure that all records associated with an order are processed in accordance with statutory and standards. The Document Processing Specialist is expected to perform the below functions, while maintaining a predetermined touch count on a daily basis. Additionally, the Document Processing Specialist must be versatile with coverage within their team.

This is an ONSITE position. The hours will be Monday-Friday, 8am-5pm.

Responsibilities

Open and distribute incoming correspondence to the appropriate person or department.

Process incoming and outgoing correspondence.

Establish and maintain communication with departments to determine time constraints on

special instruction orders.

Enter status into the computer system(s), document steps taken in the handling/routing of work

orders.

Route work orders to appropriate departments in a timely manner, as defined by office

procedure.

Order and maintain office supplies at a level to ensure against shortages.

Receipt and distribution of supplies to the appropriate storage location/department/ individual.

Download and manage records as needed.

Review and process incoming CDs.

Resolve issues related to incomplete or damaged CDs.

Manage incoming faxes and email inboxes.

Match incoming vendor invoices with work orders.

Bind and mail completed records.

Assemble work orders packets.

Scan documents.

Cross-train in other areas of the office when needed.

Match records with work orders.

Qualifications

Must be proficient at typing; preferred level of at least 45 wpm.

Must have a good understanding of the organizations goals and objectives.

Must be highly self-motivated and directed.

Must have the ability to adapt to changes and absorb new ideas and concepts quickly.

Must possess good analytical and problem-solving abilities.

Must have the ability to effectively prioritize and execute tasks in a high-pressure environment.

Must have good telephone etiquette, written, interpersonal and organizational skills.

Must have a rudimentary understanding of the internal processes of medical facilities and medlegal terminology.

We are an Equal Opportunity Employer and affords equal opportunity to all qualified applicants for all positions without regard to protected veteran status, qualified individuals with disabilities and all individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age or any other status protected under local, state or federal laws.



  • Springfield, United States CSC Full time

    Job DescriptionReady to change how business gets done? So are we.Client Order Coordinator- Document ProcessingOn-Site Springfield, ILMonday - Friday, 8:30 am - 5:30 pmIf you’ve worked in the retail, hospitality, or restaurant industries, you know what it takes to keep customers happy and satisfied. The skills developed in those settings can be easily...


  • Springfield, United States Dairy Farmers of America Full time

    This position is responsible to provide leadership/direction for multiple levels of the organization to develop & implement facility quality systems to meet DFA, regulatory & customer requirements. This position works directly with all team members, management or hourly employees, to develop & maintain facility procedures, work instructions and forms. This...


  • Springfield, United States Dairy Farmers of America Full time

    This position is responsible to provide leadership/direction for multiple levels of the organization to develop & implement facility quality systems to meet DFA, regulatory & customer requirements. This position works directly with all team members, management or hourly employees, to develop & maintain facility procedures, work instructions and forms. This...

  • Document Processor

    1 week ago


    springfield, United States CSC Full time

    Job DescriptionReady to change how business gets done? So are we.Client Order Coordinator- Document ProcessingOn-SiteSpringfield, ILMonday - Friday, 8:30 am - 5:30 pmIf you’ve worked in the retail, hospitality, or restaurant industries, you know what it takes to keep customers happy and satisfied. The skills developed in those settings can be easily...

  • Document Processor

    1 week ago


    springfield, United States CSC Full time

    Job DescriptionReady to change how business gets done? So are we.Client Order Coordinator- Document ProcessingOn-SiteSpringfield, ILMonday - Friday, 8:30 am - 5:30 pmIf you’ve worked in the retail, hospitality, or restaurant industries, you know what it takes to keep customers happy and satisfied. The skills developed in those settings can be easily...


  • Springfield, Illinois, United States Illinois Secretary of State Full time

    Job Title: Document Management SpecialistJob Summary: We are seeking a highly skilled Document Management Specialist to join our team at the Illinois Secretary of State. As a key member of our Information Technology department, you will be responsible for setting up, configuring, and administering Document Management software. Your expertise will be crucial...

  • Document Processor

    1 week ago


    Springfield, United States CSC Full time

    Job DescriptionAssociate Client Order Coordinator Monday - Friday 8:30am-5:30pm| No nights, weekends, or holidaysOn-Site: Springfield, IL Are you ready to bring your hospitality, retail, or restaurant expertise to a professional setting where your customer service skills shine? At CSC, we value what you’ve learned in those fast-paced environments and offer...

  • Document Processor

    1 week ago


    springfield, United States CSC Full time

    Job DescriptionAssociate Client Order Coordinator Monday - Friday 8:30am-5:30pm| No nights, weekends, or holidaysOn-Site: Springfield, ILAre you ready to bring your hospitality, retail, or restaurant expertise to a professional setting where your customer service skills shine? At CSC, we value what you’ve learned in those fast-paced environments and offer...

  • Document Processor

    1 week ago


    springfield, United States CSC Full time

    Job DescriptionAssociate Client Order Coordinator Monday - Friday 8:30am-5:30pm| No nights, weekends, or holidaysOn-Site: Springfield, ILAre you ready to bring your hospitality, retail, or restaurant expertise to a professional setting where your customer service skills shine? At CSC, we value what you’ve learned in those fast-paced environments and offer...


  • Springfield, Ohio, United States Intertape Polymer Group (IPG) Full time

    Job Summary:The Manufacturing Engineer will be responsible for identifying, developing, and implementing process improvements in the manufacturing process. This role will support Operations, Maintenance, and QA teams to ensure that all production and quality standards are met.Key Responsibilities:Identify and develop process improvements by working directly...


  • Springfield, United States CoxHealth Full time

    Summary The Clinical Documentation Improvement (CDI)/Utilization Review Manager will manage the day-to-day functions of both Programs to ensure their success across the organization. As the CDI Manager, they will ensure that the CDI Nurses are performing their clinical documentation validations timely and efficiently and in accordance with regulatory...


  • Springfield, Ohio, United States Intertape Polymer Group (IPG) Full time

    Job DescriptionAt Intertape Polymer Group (IPG), we are seeking a skilled Manufacturing Engineer to join our team. This role is responsible for identifying, developing, and implementing process improvements in the manufacturing process.The ideal candidate will have a strong background in engineering, with a focus on manufacturing and process improvement....

  • Document Processor

    2 weeks ago


    Springfield, IL, United States CSC Full time

    Job DescriptionReady to change how business gets done? So are we.Client Order Coordinator- Document ProcessingOn-Site Springfield, ILMonday - Friday, 8:30 am - 5:30 pmIf you’ve worked in the retail, hospitality, or restaurant industries, you know what it takes to keep customers happy and satisfied. The skills developed in those settings can be easily...

  • Document Processor

    1 week ago


    Springfield, IL, United States CSC Full time

    Job DescriptionReady to change how business gets done? So are we.Client Order Coordinator- Document ProcessingOn-Site Springfield, ILMonday - Friday, 8:30 am - 5:30 pmIf you’ve worked in the retail, hospitality, or restaurant industries, you know what it takes to keep customers happy and satisfied. The skills developed in those settings can be easily...


  • Springfield, New Jersey, United States Synerfac Full time

    Job SummaryWe are seeking a highly skilled Manufacturing Engineer to join our team at Synerfac. As a key member of our production team, you will be responsible for planning, directing, and coordinating manufacturing processes to ensure the highest quality products.Key ResponsibilitiesDevelop and evaluate manufacturing methods to improve efficiency and...


  • Springfield, Illinois, United States Baystate Health Full time

    About the Role:The Sterile Processing Technician at Baystate Health plays a vital role in ensuring the highest level of patient care by preparing and sterilizing medical instruments and equipment. This position requires attention to detail, strong organizational skills, and the ability to work in a fast-paced environment.Responsibilities:Decontaminate and...


  • Springfield, Massachusetts, United States Baystate Health Full time

    Job Summary:The Sterile Processing Technician is responsible for ensuring the proper cleaning, inspection, assembly, and sterilization of medical instruments and equipment. This role requires attention to detail, knowledge of infection control and safety protocols, and the ability to work in a fast-paced environment.Responsibilities:Decontaminate...


  • Springfield, United States Octapharma Plasma Full time

    ESSENTIAL JOB FUNCTIONS: •Ensures total operation is compliant with state and federal regulations (e.g. FDA approved Standard Operating Procedures, OSHA, CLIA, and GMP) to maintain the highest production standards and ensure facility compliance. •Maintains high level of customer service and positive donor experience in line with company values and...


  • Springfield, United States MassMutual Full time

    Accounting Corporate Close Process Manager Close and Consolidation Team Full-time Boston, MA or Springfield, MA The Opportunity As Manager of the Corporate Close process, you will have impact through your oversight of the financial statement close process on a monthly and quarterly basis for a large complex Life Insurance organization with a...


  • SPRINGFIELD, United States MassMutual Full time

    Accounting Corporate Close Process ManagerClose and Consolidation TeamFull-timeBoston, MA or Springfield, MAThe OpportunityAs Manager of the Corporate Close process, you will have impact through your oversight of the financial statement close process on a monthly and quarterly basis for a large complex Life Insurance organization with a number of...