Document Processing Specialist

1 week ago


Springfield, Illinois, United States Jobsultant Solutions Full time

About the Job:

Job Summary

The Document Processing Assistant is responsible for ensuring that all records associated with an order are processed in accordance with statutory and standards.

Duties and Responsibilities
  1. Open and distribute incoming correspondence to the appropriate person or department.
  2. Process incoming and outgoing correspondence.
  3. Establish and maintain communication with departments to determine time constraints on special instruction orders.
  4. Enter status into the computer system(s), document steps taken in the handling/routing of work orders.
  5. Route work orders to appropriate departments in a timely manner, as defined by office procedure.
  6. Order and maintain office supplies at a level to ensure against shortages.
  7. Receipt and distribution of supplies to the appropriate storage location/department/individual.
  8. Download and manage records as needed.
  9. Review and process incoming CDs.
  10. Resolve issues related to incomplete or damaged CDs.
  11. Manage incoming faxes and email inboxes.
  12. Match incoming vendor invoices with work orders.
  13. Bind and mail completed records.
  14. Assemble work orders packets.
  15. Scan documents.
  16. Cross-train in other areas of the office when needed.
Requirements

To be successful in this role, you will need to possess the following skills and qualifications:

  • Proficient typing skills (at least 45 wpm)
  • Good understanding of the organization's goals and objectives
  • Highly self-motivated and directed
  • Able to adapt to changes and absorb new ideas and concepts quickly
  • Good analytical and problem-solving abilities
  • Able to effectively prioritize and execute tasks in a high-pressure environment
  • Good telephone etiquette, written, interpersonal, and organizational skills
  • Rudimentary understanding of the internal processes of medical facilities and medlegal terminology

We offer a competitive salary of $50,000 per year, making us one of the top employers in the industry. Join our team and take advantage of this exciting opportunity

About Us:

Josultant Solutions is a dynamic and growing company dedicated to providing exceptional services to our clients. We are proud to offer a comprehensive benefits package, including health insurance, retirement plan, and paid time off. Our team is passionate about delivering outstanding results and exceeding client expectations.



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