Administrative Assistant

6 days ago

Chandler, United States Compunnel Full time
Job Summary:

Client is seeking an experienced and highly organized Administrative Assistant to provide professional administrative support.

This role requires excellent organizational skills, the ability to work both independently and collaboratively in a diverse executive-level environment, and the flexibility to handle multiple competing priorities effectively.

Key Responsibilities:
  • Manage calendars and assist in planning internal meetings and external engagements.
  • Make travel arrangements and prepare expense reports as needed.
  • Organize and coordinate department meetings, quarterly events, recognition, and team-building activities, which may require temporary schedule adjustments into the night shift (after 6 PM).
  • Manage cube spaces, aisle signs, and the mailroom.
  • Provide support to factory employees, including assigning lockers and hangers, replenishing office and factory supplies, and assisting IT with phone refresh activities.
  • Collaborate with the culture team as part of a broader department admin team, providing logistics support and proactively formulating solutions to ensure deadlines and goals are met.
  • Maintain accurate and detailed department records, including organizational charts and email distribution lists.
  • Evaluate and interpret requests to determine their significance, taking appropriate action and involving staff when necessary.
  • Work with other administrative professionals to enhance the efficiency of administrative processes.
  • Execute on-site tasks as directed by staff located out of state.
Required Qualifications:
  • Proven teamwork and respect in the workplace with strong problem-solving skills.
  • Ability to handle multiple responsibilities and take initiative while maintaining high performance.
  • Strong interpersonal and communication skills, with comfort interacting with all levels of personnel inside and outside the organization.
  • Ability to recognize potential issues in advance and proactively mitigate them with creative solutions.
  • Highly resourceful team player and self-starter capable of working with minimal supervision and in ambiguous situations.
  • Professional discretion in managing sensitive and confidential information.
  • Impeccable multitasking skills with attention to detail and strong follow-through.
Preferred Qualifications:
  • Previous experience in an administrative support role within a technical or engineering environment is a plus.

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