Administrative Assistant

3 weeks ago

Temecula, United States Linfield Christian School Full time

Job Title: Administrative Assistant

Department: Athletic Department

Reports to: Director of Athletics

Classification: Full time; Non-Exempt

DEFINITION

The Administrative Assistant position will provide support to the Athletic Director and represent Linfield Christian School Athletic program. The Administrative Assistant position will support the day-to-day activities including clerical duties, projects and events and function as a liaison to the faculty, support staff, students and parents.

ESSENTIAL FUNCTIONS
• Serves as the primary athletic contact for other schools, faculty, staff, parents, etc.
• Serves as the primary contact for Prime Sports (apparel/equipment) vendor.
• Serves as the athletic department liaison with the finance office.
• Maintains the athletic department accounting of annual budgets.
• Works with the finance office regarding enrollment clearance of student-athletes.
• Coordinates payment for officials through Arbiter pay platform.
• Receives and distributes all athletic department shipments.
• Manages all seasonal athletic awards, trophies and banners.
• Executes the seasonal spirit packs with head coaches, Prime Sport Rep and parents.
• Partners with Human Resources for new and returning coaches including stipend agreements.
• Maintains an accurate staff list of all coaches on the MS and HS levels.
• Perform general clerical duties to include, but not limited to, copying, faxing, mailing and filing.
• Other duties as assigned.

EMPLOYMENT STANDARDS

KNOWLEDGE REQUIREMENTS
• Computer literacy, ability to learn new programs.
• Good writing, analytical and problem-solving skills.
• Knowledge of principles and practices of organization, planning, records management and general administration.

ABILITY TO
• Demonstrate integrity, discretion and confidentiality
• Follow policies and procedures; complete administrative tasks correctly and on time and supports organization's goals and values.
• Prioritizes and plans work activities; uses time efficiently and sets goals and objectives.
• Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality and monitors own work to ensure quality.

Lion Athletics

Champions for Christ,

Champions for Life

www.linfieldsports.com
• Communicate effectively.
• Operate office equipment, including but not limited to, computers, telephone

systems, calculators, copies and facsimile machines.
• Follow oral and written instructions.

EDUCATION
• High School diploma or GED
• Minimum of two years of clerical experience, preferably in a school setting.

PHYSICAL DEMANDS AND WORKING CONDITIONS

The usual and customary methods of performing the job's function require the following physical

demands: some lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity.

Generally the job requires 75% sitting, 15% walking, and 10% standing. This job is performed in a

generally clean and health environment.

Reasonable accommodation may be made to enable a person with a disability to perform the

essential functions of the job.

QUALITIES
• Exhibits a public and private, intimate, growing relationship with Jesus Christ.
• Possesses a clear philosophy of passion for excellence in Christian Education and Linfield Christian

School.
• Fosters optimum employee/employer relationships.
• Demonstrates integrity in leadership style and decision making.

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