Executive Administrative Assistant

6 days ago

Quantico, United States CSEngineering Full time
Executive Administrative Assistant

**Immediate Opportunity**

CSEngineering is looking to add an Executive/Senior Administrative Assistant to our growing team The Executive/Senior Administrative Assistant Engineer shall provide support the Senior Leader and oversee and manage the daily operations of the Front Office effectively and efficiently.

JOB RESPONSIBILITIES

  • Support the Senior Leader and oversee and manage the daily operations of the Front Office effectively and efficiently.
  • Support the planning and executing conference(s) or event(s), including but not limited to:
    • a) Ceremonies (Retirements, Promotions, Awards, etc.)
    • b) Office Training
    • c) Orientations
    • d) Off-site meetings
  • Provide advice and recommendations to the Director, Deputy Director, and Chief of Staff, DCSA on all matters related to the coordination, integration, and synchronization, of staff actions, events, and activities personally affecting and involving the DCSA Immediate Office.
  • Assist the Director, Deputy Director, and Chief of Staff in the execution of all matters pertaining to strategic visits and communication.
  • Relieve the Director, Deputy Director, and Chief of Staff of detailed planning relating to a wide variety of complex communications issues and messaging initiatives.
  • Develop, coordinate, manage, lead, and deliver multiple, critical, daily and weekly strategic activities and communications on behalf of the Director.
  • Attend high-level internal and external meetings and briefings with, or for, the Director, Deputy Director, and Chief of Staff and takes notes, documents actions, follows up as required and monitors action through to completion.
  • Independently create and brief messages/presentations to DCSA senior leadership, as well as to the total DCSA workforce (i.e., town halls).
  • Develop plans and objectives for assigned projects. Initiate and conduct studies and analyses on projects, issues, and problem cases. As requested, take and/or coordinate with senior officials at headquarters and/or operational levels to assure that actions are in keeping with the Director's philosophy and priorities.
  • Identify areas needing emphasis and exercise executive guidance to ensure programs and initiatives accurately meet expectations.
  • Monitor and correlate internally assigned initiatives and taskers; ensure that all relevant DCSA offices have been assigned or informed of requirements. Monitor DCSA organizations' progress toward meeting such suspense dates in a timely manner.
  • Review work products from DCSA organizational elements that respond to front office suspense dates, ensuring they contain complete information that is responsive to the incoming tasking. Incorporates interrelated products and responses from various DCSA organizations into overall response for the Director's approval. Ensures these DCSA work products incorporate the Director's instructions, and that they are aligned with DCSA priorities.
  • Attend DCSA and OSD meetings with the Director, Deputy Director, and Chief of Staff. Additionally, the Executive/Senior Administrative Assistant shall follow up within DCSA and with Under Secretary of Defense for Intelligence (USD(I)) and Deputy Under Secretary of Defense for Intelligence and Security (DUSD(I&S)) staff officers on action items resulting from those meetings to ensure common understanding of substantive requirements and suspense dates. Respond to, substantive inquiries from USD(I) and DUSD(I&S) staffers regarding DCSA Transformation Plan, DCSA Strategic Plan, complex program issues, Congressional inquiries and other important or urgent issues that would otherwise be addressed to the DCSA Director, Deputy Director, and Chief of Staff.
  • Manage numerous high priority special projects for the Director, Deputy Director, and Chief of Staff. These highly complex projects are of critical importance to DCSA and the leadership of the DoD. These projects require substantial and detailed research and offer the opportunity to make recommendations.
  • Shall possess excellent and professional verbal and written communication skills and provide well-written, articulate responses to compliance issues.
  • Additional tasks the Executive/Senior Administrative Assistant may perform include but are not limited to:
    • a) Training and development
    • b) On-boarding/Off-boarding of civilian employees, which shall be completed in accordance with current DCSA policy and procedures.
    • c) Employee Orientation
  • Manpower Planning/Staffing Actions.
REQUIRED CERTIFICATIONS AND QUALIFICATIONS

Security Clearance: Secret clearance.
  • Shall have the knowledge and functional capability to proficiently operate:
  1. Microsoft Office Products, including but not limited to, Outlook, Teams, Word, Excel, Project, Access, etc. or the applicable software of record for the agency.
  2. Adobe Suite, including but not limited to, Acrobat Design, Adobe, Photoshop, Adobe Illustrator, Adobe Acrobat, Adobe PageMaker, Adobe Premier, etc. or the applicable software of record for the agency.
  3. SharePoint, Service Now and/or other task management systems.
  4. Or other designated software required to successfully perform the duties this task order requires.


PREFERRED CERTIFICATIONS AND QUALIFICATIONS

  • The Executive/Senior Administrative Assistant shall have experience in financial management, budgeting, and contracts. Attention to detail, time management, and the ability to multitask with multiple high priority projects are key desired skills. Will manage budgetary and contractual oversight requirements and assisting in budget formulation, tracking, and taskings for EEO.
  • The Contractor's employees performing work in support of this contract will require a Secret security clearance/eligibility determination based on a favorably adjudicated T3 or T3R eligibility; be within investigation scope and/or currently enrolled in Continuous Evaluation (CE) / Continuous Vetting (CV) at the time of contract award and throughout the life of the contract to include all potential option years identified in this PWS.


Location: Quantico Marine Base, VA (Onsite).

COMPANY OVERVIEW

Who we are- CSEngineering, a Service-Disabled Veteran-owned small business established in 2002, is dedicated to becoming the premier engineering and services firm in our industry, all while prioritizing client satisfaction above all else.

What we do- With a rich history of excellence, we boast significant expertise in a wide array of areas, including satellite systems, weapons and missile systems, naval architecture, aviation systems, IT and Enterprise Architecture, and more. We offer a comprehensive range of services, including logistics, program management, and IT operations. As a recipient of the Hire Vets Gold Medallion award, we're proud of our commitment to veteran hiring, retention, and professional development.

Why should you be a part of CSE- At CSEngineering, our employees are at the heart of everything we do. We foster a culture of passion and growth, where individuals are encouraged to excel build fulfilling careers, and continually strive for excellence. Our dedication to innovation and excellence propels us forward, as we continuously strive to set new standards in our industry. Join us and be part of a team that's redefining what's possible.

CSE offers a competitive salary and comprehensive benefits package, including medical, dental, life, disability, 401k, and paid time off.

CSE is an equal opportunity employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, or veteran status.

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