Executive Administrative Support Specialist

18 hours ago


Quantico, United States Intecon Llc Full time
Immediate Hire Must possess a Top-Secret security clearance or higher to be considered Job Role: Executive Administrative Support Specialist Senior (Office of the Director) City/State/Region: Quantico, VA and Northern Virginia area. Location: Onsite (DCSA Headquarters) Job Type: Full-Time / Exempt Salary Range: $65k $85k Job Posting Close Date: 12/06/2024 Overview: INTECON, LLC seeks a proactive and experienced Executive/Senior Administrative Support Specialist to lead the Senior-Level Executive Administrative Support contract for the Defense Counterintelligence and Security Agencys (DCSA) Office of the DCSA Director (this office is composed of the DCSA Director, Deputy Director, and Chief of Staff; front office executive staff; and the Executive Secretariat). Responsibilities include overseeing task management systems, maintaining executive schedules, editing and managing correspondence, and ensuring seamless continuity of executive support services. Key Responsibilities: Executive Assistant Support: Provide assistance to the DCSA front office staff in executive support duties, including calendar management, meeting preparation, and administrative functions. Administrative Duties: Assist Executive Secretariat staff in performing the full range of administrative duties in support of the Office of the DCSA Director, including managing tasks via the Correspondence and Task Management System (CATMS). Review and provide editorial assistance on correspondence packages and other documents. Operational and Program Support: Provide senior-level expertise in task management systems and correspondence staffing procedures. Task Management: Oversee agency-level tasks via CATMS, including assignment, tracking, and completion of tasks. Document Review and Editorial Support: Ensure correspondence and documents meet agency standards for senior executive review. Calendar and Schedule Management: Coordinate executive schedules and manage calendars. Qualifications: Bachelors degree in Business Administration or a related field is required; a Masters degree is preferred. Equivalent years of experience or relevant certifications may be considered in lieu of a degree. Minimum of 10 years of high-level administrative experience supporting senior executives in large, complex organizations, ideally in government or military settings. At least 6 years of executive-level experience in calendar management, scheduling, and handling sensitive correspondence. Extensive experience managing task workflows in systems such as CATMS or SharePoint. Must have at least 3 years of experience providing complex administrative support to senior executives. Core competencies include executive scheduling, correspondence writing, and mastery of Microsoft Office applications. Certified Administrative Professional (CAP), Project Management, or similar certifications are strongly desired. Advanced skills in MS Office Suite (Word, Excel, PowerPoint). Solid understanding of DoD Security Policies. Excellent written and verbal communication skills, attention to detail, and interpersonal skills. Why Join INTECON? INTECON offers a collaborative and mission-driven work environment, competitive compensation, and the opportunity to make a significant impact in supporting DCSA's leadership and operations. If you are a dedicated administrative professional with experience in supporting high-level executives, we encourage you to apply. Benefits: Comprehensive Group Health Plans (Medical, Dental, and Vision) coverage. Company-paid Short-Term and Long-Term Disability, Life, and AD&D Insurance. Flexible Spending Accounts and Supplemental Plans Available. Company-paid Training and Development Programs. Educational Assistance Program. Generous Paid Time Off, Holiday Pay, and Sick Leave. 401k Retirement Plan with Company Match. Critical Illness and Accident Insurance. Employee Assistance Program. Health Advocacy Program. Financial Wellbeing Programs. MarketPlace Perks. About INTECON: Founded in 1999, INTECON (Integrity Consulting) is a wholly owned subsidiary of Aspetto, Inc., a distinguished product and technology firm. INTECON is committed to driving innovation and upholding quality standards while ensuring the security of our nation. Our client-centric approach prioritizes delivering innovative solutions that exceed expectations. INTECON is an Equal Opportunity Employer committed to fostering diversity and inclusivity. We welcome qualified applicants from all backgrounds and strive to create a workplace where everyone feels valued and respected. J-18808-Ljbffr

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