Executive Support Specialist
6 days ago
We are seeking a highly organized and detail-oriented Executive Support Specialist to provide exceptional administrative support to our leadership team. The successful candidate will possess a strong ability to manage multiple tasks, maintain confidentiality, and work effectively in a fast-paced environment.
Key Responsibilities:- Correspondence Management:
- Create and edit internal and external correspondence, reports, and documents, ensuring adherence to correct grammar, format, clarity, and compliance with organizational standards.
- Administrative Policies and Procedures:
- Develop and implement administrative policies and procedures to ensure efficient record-keeping and management.
- Task Coordination:
- Manage and track requests from initiation to completion, ensuring timely execution and high-quality responses.
- Records Management:
- Maintain accurate and up-to-date records, including file setup and preparation for transfer or destruction.
- In and Out Processing:
- Assist with civilian employee in and out processing, as well as serve as the primary point of contact for minor programs such as travel cards and building badges.
- Operational Policy Research:
- Research and explain operational policies and procedures, utilizing strong oral and written communication skills.
- Data Management:
- Establish and update data files and office materials, including phone rosters and organizational charts.
- Calendar Management:
- Maintain office calendars and coordinate internal and external appointments and meetings.
- Time and Attendance Reporting:
- Assist with time and attendance reporting using automated systems.
- Equipment Tracking:
- Track and reconcile equipment assigned to personnel, maintaining accurate records.
- Visitor Coordination:
- Coordinate visitor access and entry into buildings, including sensitive areas.
- Education: Associate's degree in Business Administration, Management, or a related field preferred.
- Experience: Minimum 3 years of experience in an administrative support role, preferably within a government or defense-related environment.
- Clearance: Must possess and maintain a Secret Clearance.
- Skills:
- Strong organizational and communication skills.
- Proficiency in Microsoft Office Suite and other relevant software applications.
- Ability to manage multiple tasks and work effectively in a fast-paced environment.
We offer a competitive salary range of $60,000 - $80,000, commensurate with experience, plus benefits package.
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