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Sr. Admin Business Coordinator

2 months ago

Lincoln, United States McLean Hospital Full time
Description

Description - External

External Job Description
Principle Duties and Responsibilities:
OReports directly to the McLean Program Director and has a dotted line reporting relationship with the Executive Director of Operations at McLean Hospital (Belmont, MA) regarding business management, operations, policy implementation, and vendor contract relationships.
O Accountable for operational efficiency and effectiveness, fiscal performance, business implementation, and vendor service management for McLean.
O Assist with candidate review, interview scheduling, and hiring process for open positions with the McLean program.
O Manages new staff hiring process in conjunction and partnership with McLean Hospital Human Resources as it relates to background checks, 1-9 forms, Occupational Health. Ensures that orientation and training are scheduled and completed.
O Maintain professional, courteous, and effective relationships with the Property Owner and designated personnel.
O Manage ongoing business operations to drive the program's expansion forward, making the program successful and competitive within the local and regional marketplaces.
O Develops, organizes, and maintains appropriate databases for business tracking and analysis functions.
O Handles general office procedures and functions (i.e., accounts receivable, accounts payable, equipment maintenance issues).
O Manages PeopleSoft/Workday and UKG electronic systems and serves as the liaison to McLean Human Resources and other relevant administrative departments.
O Oversees contracted services (i.e., food services, dietary consulting, housekeeping, maintenance, linen service, lab services, hazardous waste contract, etc.).
O Assures that operational-based Quality Assurance protocols and checklists are followed and reviewed promptly.
O Develops and monitors the program operation budget and applications, contracts, and budgets as required by local, state, and federal agencies.
O Develop appropriate policies and procedures for the McLean program in compliance with local, state, and federal agency regulations. Prepare
necessary licensure and accreditation materials, as directed by the Program Director.
O Update, revise, and create new program materials and policies as the program expands to meet the needs of specific and targeted patient populations.
O Represent the program, as directed by the Program Director, at appropriate meetings (virtual and in-person) throughout the McLean Hospital system.
O Prepares and distributes monthly utilization data, budget summaries, and other operational reports, as directed.
O Conducts ongoing daily inspections of the facility for the purposes of ensuring optimal safety and appearance of the residential facility.

Qualifications

Qualifications - External

* Bachelor's degree preferred but not required.

* Can this role accept experience in lieu of the degree. Yes

  • 3-5 years of experience in a business operational, facility management, or healthcare administrative setting, provider practice setting is preferred.
  • Ability to work efficiently to meet deadlines and communicate effectively at all levels of an organization or program.
  • Requires a professional demeanor, behavior, attitude, and daily presentation (attire).
  • Proficiency in MS Office, including Word, Excel, Outlook, and PowerPoint skills, is required.
  • Able to update, revise, and create new program materials and policies as the program expands to meet the needs of specific and targeted patient populations.
EEO Statement

McLean is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Primary Location: MA-Lincoln-MCL Lincoln Work Locations: MCL Lincoln 5 Old Cambridge Turnpike Lincoln 01773 Job: Administrative Support Organization: McLean Hospital(MCL) Schedule: Full-time Standard Hours: 40 Shift: Day Job Employee Status: Regular Recruiting Department: MCL Lincoln Residence Job Posting: Aug 8, 2024