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Special Events Coordinator

1 month ago

McKinney, United States Aspire Health Alliance Full time

The Special Events Coordinator is responsible for providing marketing and event support for any and all Globe Life affiliate events including but not limited to submitting requests for event related materials, building and maintaining the event app, pre and post event assistance as needed. Primary event responsibility surrounds the annual incentive conventions for each Globe Life affiliate, as well as other supporting work on various events throughout the year.

Primary Duties and Responsibilities:

  • Create and maintain project plans for Home Office events
  • Plan an execute Home Office events and activities
  • Enter Marketing Requests Forms for marketing materials for Events/Conventions based on project plans
  • Maintain projects and deadlines in Workfront
  • Responsible for creating, building, and maintaining the app for each event.
  • Attend 2-3 Conventions a year with travel estimated to be 10%.
  • Use CVENT to create and send emails, pull attendee lists and reports.
  • Create and send surveys via CVENT for each event; Collect results and build reports.
  • Organize and send out all Convention invitations.
  • Organize and prepare registration packets for all applicable events.
  • Add all marketing materials to shipping manifest for all applicable events.
  • Collaborate with other departments on project needs and requirements.
  • Coordination of internal and external action items on assigned projects
  • Propose new ideas to improve the event planning and implementation process
  • Assist with any special events or projects that come up with planning, sourcing, ordering items and executing as needed.

Required Skills

  • Strong project management skills
  • Ability to work with little supervision
  • Attention to detail
  • Ability to work in fast-paced environments
  • Ability to provide quick, thoughtful and constructive solutions
  • Provide a high level of customer service

Required Experience

  • Strong Microsoft Office skills
  • Excellent communication skills within the travel & event marketing department, external departments and outside vendors
  • 4 yr College degree
  • 3+ years’ experience in event coordination

Qualifications:

  • Strong project management skills
  • Ability to work with little supervision
  • Attention to detail
  • Ability to work in fast-paced environments
  • Ability to provide quick, thoughtful and constructive solutions
  • Provide a high level of customer service