Coordinator Fellowship Program

4 weeks ago

Philadelphia, United States Pennsylvania Medicine Full time

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Job Title: Coordinator Fellowship Program
Location: Hospital of the University of Pennsylvania- 3400 Spruce St
Hours: Full Time

Summary:

  • The Geriatric Medicine Fellowship Program Coordinator is responsible for the day-to-day administration and management of the accredited Geriatric Medicine Fellowship program and support all advanced fellowship program director and associate directors. The Fellowship Program Coordinator will also assist with UIM medical student rotations and courses. The Coordinator functions as a liaison between the program director(s) and the hospital administrator or director of medical education as well as other departments, divisions, external rotation sites, residents, and students. The successful candidate will have strong organizational and interpersonal skills, be comfortable adapting to new technologies, and demonstrate strong critical thinking capability.
Responsibilities:
  • Manage and help administer the Geriatric Medicine fellowship program, graduate and undergraduate training programs, and support the fellowship program director and associate directors.
  • Ensure materials and equipment are available and functional to support and efficient and effective training environment. Identify barriers and communicate issues or deficiencies to appropriate individuals.
  • Coordinate inpatient and outpatient medical student electives, assistance with compiling / distributing syllabus and course materials, as well as scheduling.
  • Process external rotation requests for fellows and non-faculty researchers.
  • Assist with planning fellows' recruitment, graduation event and orientation.
  • Coordinates new housestaff on-boarding paperwork through the university personnel and Office of Medical Affairs.
  • Distribute and monitor housestaff and faculty evaluations.
  • Provides administrative support for multiple program directors and fellows.
  • Schedule fellowship candidate interviews, organize and prepare an interview agenda for candidates and faculty.
  • Ensure that the educational didactic curriculum for the fellowship is achieved through the assignment, coordination, and publication of a weekly list of faculty and fellow presenters at lectures and conferences.
  • Prepare, distribute, and update the monthly schedule that includes allocating faculty, resident, and fellow assignments (OR day and night call).
  • Coordinate the assigned faculty's calendar. Schedules meetings, clinical coverage, and backup for other admin support staff.
  • Collect, compile, prepare and reviews data and reports and provide all appropriate background materials and documentation for presentations and meetings as necessary.
  • Ensure that all correspondence and other written materials and presentations are prepared in a timely manner for review an distribution to meet all deadlines.
  • Serve as the primary liaison and maintain professional relationships with faculty of the Department and employees at all levels, as well as all outside contacts.
  • Where applicable make all travel arrangements for assigned faculty, secure required authorizations when necessary and maintain database for reimbursement of travel expenses.
  • Performs duties in accordance with Penn Medicine and entity values, policies, and procedures
  • Other duties as assigned to support the unit, department, entity, and health system organization
Credentials:

Education or Equivalent Experience:
  • H.S. Diploma/GED (Required) And 5+ years in a secretarial role in an academic or medical practice.
  • Bachelor of Arts or Science And 2+ years in a secretarial role in an academic or medical practice.
We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

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