Procurement Coordinator

4 weeks ago

Cape Canaveral, United States ASRC Federal Holding Company Full time
Job Description

ASRC Federal Netcentric Technology, a subsidiary of ASRC Federal, is seeking a Buyer to work on site.

Key Role:

Under the general supervision of the Purchasing Manager and the Program Manager, the Buyer performs a wide range of purchasing activities. Purchase materials, equipment, supplies and services from local and nationwide commercial businesses. Must maintain a good company image and supplier relations through daily business contacts

  • Review paperwork for completeness, appropriateness, and conformity to established policies and procedures.
  • Write memoranda and correspondence relating to job duties.
  • Work in a team-based, service-oriented environment using excellent communication and interpersonal skills to interact tactfully and resourcefully with co-workers, vendors, and internal and external customers.
  • Use your strong problem-solving skills and ability to proactively assist customers with their immediate and long-term needs.
  • Maintain high level of professionalism to perform under deadlines and manage multiple priorities in a volatile and diverse environment.
  • Compare data from a variety of sources for completion of all details. Ability to verify accuracy and identify discrepancies and make corrections.
PRIMARY RESPONSIBILITIES:
  • Utilize Company automated maintenance and procurement systems (Costpoint) in the order, receipt, and shipment of material, records, mail, and/or equipment. Utilize vendor internet interfaces to track incoming shipments.
  • Analyze Purchase Requisitions (PR) for appropriate authorization level, specifications, shipping, and delivery requirements. Proactively resolves customer issues by going beyond the request to understand the need. Issue Requests for Quotation (RFQ).
  • Award and administer Purchase Orders (PO) used to purchase material, equipment, tools, food, supplies, transportation, services and utilities for internal customers on authority of approved requisitions and in accordance with Federal Acquisition Regulations (FAR) and contract requirements.
  • Track the status of commercial purchases. Respond expeditiously to requests for information regarding the status of these purchases.
  • Contact vendors to follow up on POs and the status of overdue deliveries. Evaluate vendor performance and facilitate proactive continuous process improvement.
  • Maintain effective communications with customers and take proactive measures to meet lead-time required for obtaining materials.
  • Document all purchases in accordance with applicable contractor and Government requirements. Maintain Federally complaint PO files at all time. Compliance is 50% of the job.
  • Maintain a suspense file of POs, shipping and receipt documents for each order until order is complete.
  • Coordinate invoices with Accounts Payable and revise POs to reflect credits, cores, and returns.
  • Proactively plan and coordinate work activities to meet outcomes beneficial to team.
Requirements

Basic Requirements:
  • Bachelor's Degree and 1-2+ years of experience; in-lieu of degree 4 years of experience is required.
  • Federal procurement experience and knowledge within Federal Acquisition Regulations (FAR)
  • Experience procuring, sourcing, and negotiating the buying of machinery, equipment, tools, raw material, packaging materials, parts, services, and/or supplies necessary for operation of an organization
  • Experience using automated purchasing and maintenance management systems
  • Ability to project supply requirements
  • US citizen required; must possess the ability topass a background.
Preferred Skills:
  • (2) years of experience using federal purchasing procedures for a wide range of specialized maintenance materials, supplies, and equipment.
  • Knowledge of local and beyond supply sources.
  • Ability to project supply requirements.
  • Experience using Maximo and/or Cost Point (ERP).


EEO Statement

ASRC Federal and its Subsidiaries are Equal Opportunity / Affirmative Action employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.

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