Purchasing and Accounting Assistant

2 days ago

Houston, United States SeAH Steel USA LLC Full time

Job title

Purchasing and Accounting Assistant

Reports to

Accounting Manager

Job Purpose

As Purchasing and Accounting Assistant, you will play a crucial role in supporting the operations of both the Purchasing and Accounting department.

Duties & Responsibilities

1. Procurement Support:
• Assist in obtaining and analyzing bids to fulfill Purchase Requisitions (PR) from various suppliers.
• Receive, review, and verify Purchase Requisitions (PR) submitted by internal customers, ensuring accuracy and completeness.
• Prepare, transmit, and confirm Purchase Orders (PO) in coordination with suppliers to facilitate timely procurement of goods and services.
• Collaborate with the Warehouse team to ensure that delivered items meet the specifications outlined in assigned Purchase Orders (POs) and align with plant requirements.

2. Documentation and Record-Keeping:
• Monitor and maintain Purchase Requisitions (PRs), Purchase Orders (POs), and Contracts across all platforms to ensure accuracy and completeness.
• Assist in reviewing and verifying invoices for accuracy, including matching invoices with corresponding purchase orders, and receiving reports.
• Maintain organized records of all Accounts Payable (AP) transactions, including invoices, payments, and account statements.

3. Expense Management:
• Aid in processing employee expense reports, verifying expenses against company policy, and ensuring timely reimbursement.
• Assist in reviewing and reconciling credit card expense reports with monthly statements to ensure accuracy and compliance.

4. Office Supply Management:
• Support in monitoring and ordering office supplies, equipment, and services to meet the operational needs of staff effectively.

5. Data Entry and Processing:
• Input and update information in databases or spreadsheets accurately, ensuring that all data is current and reflects the latest transactions and information.

6. Document Management:
• Create, organize, and maintain digital and paper-based documents and records, ensuring easy retrieval and compliance with record-keeping policies.

7. Administrative Support:
• Aid senior staff or departments by performing clerical tasks such as scheduling, correspondence management, and assisting with specific projects or operational segments as needed.

Qualifications / Competencies
• Education:

o High School diploma or GED.
• Experience:

o At least 1+ years of experience working in a clerical capacity.
• Job Knowledge:

o Knowledge of Microsoft Office systems Microsoft Excel, Word and Outlook.
• Personal Competencies:

o Excellent organizational, verbal, and written communication skills.

o Attention to detail and ability to multi-task is an asset.
• Safety:

o Understands all applicable plant safety rules and regulations and makes sure that all are being followed.

Physical Requirements & Working Conditions
• Working conditions are split between a professional office environment and a normal manufacturing environment.
• Substantial movements (motion) of the wrist, hands, and/or fingers in a repetitive manner.
• Sedentary physical activity performing non-strenuous daily activities of an administrative nature.
• Manual dexterity sufficient to reach/handle items, works with the fingers, and perceives attributes of objects and materials.
• Well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation.
• Ability to see 20-20 when corrected.
• Ability to identify and distinguish colors.

Direct Reports / Authorities
• Reports to Accounting Manager

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