Volunteer Coordinator/Administrative Assistant

2 days ago

North Charleston, United States Carolina Youth Development Center Full time

POSITION TITLE: Administrative Assistant- Volunteer Coordinator

FLSA Classification: Non-Exempt

Supervisor's Title: Associate VP of Development

OVERALL JOB PURPOSE:

As a development team member, the Administrative Assistant-Volunteer Coordinator is responsible for managing the front desk and supporting the development team. This position will coordinate the recruitment, training, management, logistics, and reporting of volunteers to support organizational needs. This position will require the ability to manage multiple simultaneous projects on a timeline. He/she should be great with details while understanding the larger goals of the organization. Create a healthy positive atmosphere to help set the tone of the office while performing assigned duties. Present a neat and professional image that represents the high standards of the organization.

JOB RESPONSIBILITIES:

PERCENT

1. Administrative Assistant Duties

· Answers incoming phone calls, transfers the calls to the appropriate employee/department, takes accurate messages when needed, and delivers promptly and professionally.

· Accepts all letters and packages and distributes them to their appropriate departments following Landmarks for Families' delivery process.

· Track and order office supplies as needed or requested.

· Schedule repair and maintenance for copier, vending machines and other equipment as instructed.

· Accept donations and have proper paperwork completed for Development.

· Coordinate events/meetings to include ordering food, securing meeting location and picking up food items.

· Update phone listings and distribute monthly.

· Assist with making copies and assembling binders for internal training and creating certificates.

· Other tasks as assigned.

50%

2. Volunteer Coordinator:

· Planning, implementation, and support of all volunteer recruitment, training, supervision, acknowledgment, and reporting activities.

· Develop and maintain a volunteer coordination system and calendar. Existing opportunities include Store House (donations), Facilities (grounds and buildings), Program (speakers, field trips, enrichment/education and parties), Events and Advisory Councils as needed.

· Coordinate ongoing communication with volunteers through webpages or newsletter.

50%

Regular Contact with:

  • Internal: Landmarks for Families program staff and administrative staff.
  • External: All visitors to Landmarks for Families and corporate and individual volunteers

Qualifications:

  • Excellent organizational, interpersonal, presentation, and writing skills
  • Highly organized, detail-oriented, and able to handle multiple projects simultaneously in a fast-paced environment
  • Applicant should enjoy working on a team and independently as needed
  • Demonstrated knowledge of computer applications including Microsoft Word, Excel, Outlook, donor databases, social media platforms, etc.
  • Demonstration of volunteer recruitment and management process.
  • Understanding of confidentiality issues of HIPAA within a human services agency

Education and Specific Training: Bachelor's degree in communications, marketing, or business preferred. Experience with volunteer management or fundraising is preferred. Continuing education through classes, seminars and conferences expected.

Supervisory Responsibility: Volunteers

Hours/Days of Work: This is a permanent full-time position, Monday through Friday. Weekend and evening work will be required around fundraising events and volunteer activities.

  1. Candidates are required to complete a criminal background check through the State of South Carolina and Federal Bureau of Investigation; and
  2. Pass scheduled and/or random drug tests.

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