Human Resources Recruiter/Specialist

Salary: $33.33 - $46.31 Hourly

Location : Grand Island, NE

Job Type: Full Time

Job Number: 0448-0724

Department: Human Resources

Opening Date: 09/03/2024

Closing Date: Continuous

Description

This position will be a dual role, combining responsibilities as a Human Resources Recruiter with opportunities to learn and develop skills in Human Resources Specialist duties.

Human Resources Recruiter:

Perform a wide variety of complex work coordinating the recruitment and hiring process for the City of Grand Island.

Human Resources Specialist:

The primary focus of this position is to oversee the employee relations function in the Human Resources Department. This position is responsible for the flow and processing of information as it pertains to an employee's work history and that record keeping compliance standards are adhered to.
Essential Functions

Human Resources Recruiter:

Assist in a variety of activities relating to the City's recruitment process, employee relations, and administration of classification, compensation and benefits programs.

Maintain complete and accurate records, files and information pertinent to departmental functions.

Provide information and assistance to the public and City staff regarding personnel policies and programs.

Perform various general clerical and secretarial tasks as related to assigned duties; compose, prepare, reproduce and distribute various correspondences, reports, meeting minutes and other related documents.

Schedule and attend various meetings as necessary.

Contact vendors and suppliers as necessary to obtain information.

Oversee the maintenance of applicant tracking software. Coordinate with hiring department on personnel requisitions, job openings, recruitment process, etc.; develop written posting and advertisements; arrange for advertisements with various sources; develop and refine evaluation, selection criteria and interview questions for all classifications.

Provide verbal and written information to City staff, prospective applicants, Workforce Development staff, etc. regarding openings and status of recruitment processes.

Maintain listing of applicants for each opening; review applications received; coordinate with hiring department regarding candidates to be considered.

Schedule and conduct testing; review results with hiring department; maintain test scores for future use; order and maintain testing supplies.

Schedule and conduct interviews.

Make employment offers, perform reference checks; coordinate background checks with the Legal Department, Police Department and other internal/outside agencies as outlined in internal policy. and schedule pre-employment physical and drug testing as applicable.

Serve as Secretary Designee to the Civil Service Commission including: meeting advertisement, notification and preparation; attend meetings and maintain minutes and all records of Civil Service Commission documents; advertise and conduct exams as required by state law; coordinate Civil Service Commission investigation, hearing and appeal processes.

Process monthly bills for payment.

Maintain general filing system including indexing, purging, creation of general files, etc., related to area of responsibility.

Assist H.R. Specialist and H.R. Benefits and Risk Management Coordinator as needed and provide coverage in those areas in their absence.

Display honest, trustworthy, and ethical behavior when dealing with internal and external customers. Establish and maintain cooperative working relationships with those contacted in the course of work.

Regular attendance that is punctual and dependable is required.

Perform related duties as assigned.
Human Resources Specialist:

Assist in a variety of activities relating to the City's Human Resources function. Oversee, maintain and update employee records in an accurate, timely and complete manner. Ensure that City records and reporting are in compliance with federal and state regulations. Update job descriptions and assist with the salary administration process.

Maintain various records, files and information pertinent to departmental functions.

Provide information and assistance to the public and City staff regarding Human Resources policies and programs.

Perform various general clerical and secretarial tasks as related to assigned duties; compose, prepare, reproduce and distribute various correspondences, reports, meeting minutes and other related documents.

Create, maintain, and close official employee personnel files for all full, part-time employees and seasonal employees; ensure all appropriate documentation is obtained and maintained including employment application, Form I-9, Change of Status forms, performance appraisals, disciplinary proceedings, etc.

Maintain a working knowledge of relationships among personnel rules, departmental rules, labor agreements, administrative policies and employment laws and address questions from City staff.

Maintain and coordinate amendments and revisions to the Employee Personnel Rules; assist in educating employees regarding changes, including employee meetings and newsletter articles.

Provide information and answer questions regarding provisions of labor agreements; assist with tasks associated with negotiations including typing contracts, preparation of City Council submittals, obtain contract signatures and distribute contracts; assist with planning and implementation of contract changes including notification to payroll, employees and management; maintain copies of union agreements.

Oversee performance appraisal system to ensure all departments submit complete appraisals in a timely manner, including related salary adjustment documentation; respond to employee questions regarding appraisals; maintain records of all salary adjustments.

Maintain working knowledge of classification and compensation system; ensure that necessary Change of Status forms are completed and correct upon hire, status change and separation and routed appropriately. Assist with general changes to the classification and compensation system including research, implementation and employee education; complete various telephone and written wage and benefit surveys; process and coordinate reclassification requests with employee, department and Human Resources Director.

Assist with preparation and coordination of salary ordinance revisions; ensure distribution to all departments and divisions; maintain working knowledge of the ordinance in effect and which employees are affected.

Work closely with the Finance Department during the annual budget process by providing forecasted step increases.

Meet with new employees for orientation; explain basic benefit plan provisions, ensure all enrollment forms are completed and returned in a timely manner.

Enter all new hires, changes, promotions, etc., into the MUNIS Personnel Actions Entry program each pay period.

Process departmental Change of Status forms.

Maintain inventory of office supplies.

Coordinate and publish Human Resources Department newsletter.

Assist in Citywide training and education sessions.

Administer Employee Assistance Program, employee ID card program and DOT drug/alcohol testing.

Oversee the maintenance and revision of Human Resources forms.

Maintain general filing system including indexing, purging, creation of general files, etc., related to area of responsibility.

Assist the H.R. Recruiter and Benefits and Risk Management Coordinator as needed and provide coverage in those areas in their absence.

Display honest, trustworthy, and ethical behavior when dealing with internal and external customers.

Establish and maintain cooperative working relationships with those contacted in the course of work.

Regular attendance that is punctual and dependable is required.

Perform related duties as assigned.
Qualifications

Human Resources Recruiter:

Knowledge of:

General personnel policies and procedures.

Modern office procedures, methods and equipment.

Business letter writing; basic principles and practices of administrative research and report preparation.

Principles and procedures of record keeping.

Principles and procedures of financial record keeping and reporting.

English usage, spelling, grammar and punctuation.

Basic mathematical principles.

Principles and practices of basic budget preparation and administration.

Pertinent Federal, State and local laws, codes and regulations.

Ability to:

Understand the organization and operation of the City and outside agencies as related to the personnel functions.

Perform responsible and difficult work involving the use of independent judgment and personal initiative.

Respond to personnel requests and inquiries from City employees and the general public.

Independently prepare, compile, analyze, interpret and prepare a variety of fiscal, statistical and administrative reports, correspondence and memorandums.

Interpret and apply Federal, State and local policies, procedures, laws and regulations.

Communicate clearly and concisely, both verbally and in writing.

Operate various office equipment and have a high level of computer skills.

Prepare and maintain accurate and complete confidential records and reports; organize and maintain standard filing systems.

Maintain confidentiality in the performance of duties.

Prioritize work assignments.
Human Resources Specialist:

Knowledge of:
General personnel policies and procedures.

Modern office procedures, methods and equipment.

Business letter writing; basic principles and practices of administrative research and report preparation.

Principles and procedures of record keeping.

Principles and procedures of financial record keeping and reporting.

English usage, spelling, grammar and punctuation.

Basic mathematical principles.

Principles and practices of basic budget preparation and administration.

Pertinent Federal, State and local laws, codes and regulations.
Ability to:
Understand the organization and operation of the City and outside agencies as related to the personnel functions.

Perform responsible and difficult work involving the use of independent judgment and personal initiative.

Respond to personnel requests and inquiries from City employees and the general public.

Independently prepare, compile, analyze, interpret and prepare a variety of fiscal, statistical and administrative reports, correspondence and memorandums.

Interpret and apply Federal, State and local policies, procedures, laws and regulations.

Communicate clearly and concisely, both verbally and in writing.

Operate various office equipment and have a high level of computer skills.

Prepare and maintain accurate and complete confidential records and reports; organize and maintain standard filing systems.

Maintain confidentiality in the performance of duties.

Prioritize work assignments.
Supplemental Information

Human Resources Recruiter:

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge, skills and abilities would be:

Education:

Equivalent to the completion of the twelfth grade supplemented by specialized college course work in personnel administration or a related field is desirable.

Experience:

Two years of increasingly responsible office experience, including experience in various personnel functions. Experience recruiting exempt and non-exempt positions.
License or Certification:

Employee must possess a valid driver's license and maintain insurability as determined by the City's insurance carrier. Click to view our driver eligibility requirements.

Professional recruitment certification desirable.

Human Resources Specialist:

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

Two years of increasingly responsible office experience, including experience in various personnel functions.

Training:
Equivalent to the completion of the twelfth grade supplemented by specialized college course work in personnel administration or a related field is desirable.

License or Certification:

None required.

Both Positions:

Working Hours:

Monday-Friday 7 a.m.-4 p.m.; dependent upon department needs.

Other:

Candidates are subject to a background check.

Rates Effective January 1, 2024 and aresubject to change.

This is a general guide for the purpose of informing all new employees of benefits. Coverage for all benefits, with the exception of the retirement savings plan, is effective the first of the month following one full calendar month of full time employment. Payroll deduction will begin in the month prior to the effective date of coverage. The retirement savings plan is effective on the first day of employment.

HEALTH INSURANCE: Blue Cross/Blue Shield coverage provided to the employee and dependents. There are two options: a Qualified High Deductible Plan with an HSA, or a Traditional PPO plan. If your spouse is eligible for coverage on their employer's group health plan, spousal coverage with the City is not available.

The semi-monthly premiums for the High Deductible Plan: ($3200/$5700 deductible)

• Employee only $ 29.75
• Employee 2/4 $ 85.07
• Employee and Family $ 173.55

The semi-monthly premiums for the Traditional PPO Plan: ($1000/$2000 deductible)

• Employee only $120.82
• Employee 2/4 $227.14
• Employee and Family $353.53

DENTAL INSURANCE: Delta Dental coverage provided to employee and dependents. The employee is responsible for a portion of the premium. $4.65 for Single, $8.78 for Emp. 2/4 or $14.09 for Family semi-monthly.

VISION INSURANCE: EyeMed Vision coverage is available to employees and dependents. The employee is responsible for the full premium. Employee only - $7.09; Employee/Spouse - $13.88; Employee/Children - $14.61; Family - $21.48. All rates are monthly payroll deductions.

LIFE INSURANCE: Securian/Ochs Life Insurance coverage provided for employee ($50,000), spouse ($10,000), and dependents ($5,000 each), with premiums paid by the City. Supplemental life insurance available for employee and dependents through payroll deduction.

RETIREMENT PLAN: Mandatory Ameritas Retirement Plan - 6.5% of gross earnings matched by the City of Grand Island. Effective on date of employment. Four year vesting schedule. Voluntary after-tax contributions up to 10% - not matched by City.

DEFERRED COMP: Five optional Deferred Compensation Plans which allow pre-tax contributions up to $23,000/yr.

LONG-TERM DISABILITY: CIGNA - LTD provided for employee. Pays a portion (60%, maximum of $8500 per month) of employee's salary should he/she becomes disabled.

CAFETERIA/125 PLAN: Optional participation by the employee. Can be used for medical expenses, non-employer sponsored premiums and/or dependent daycare.

VEBA PLAN (HRA): MidAmerica. Post-employment plan to be used for post-employment medical expenses. Contributions made by the City.

PAID VACATION: Vacation leave is earned and accrued in bi-weekly increments in the following manner: Ten work days in the first year; 15 days in the 5th year; 16 days in the 7th year; 17 days in the 9th year; 18 days in the 11th year; 19 days in the 13th year; 20 days in the 14th year; 22.5 days in the 20th year; 25 days in the 25th year. No vacation can be used during introductory period.

PAID HOLIDAYS: Nine paid holidays and two personal holidays.

MEDICAL LEAVE: Accrual of 8 hours for each full calendar month of service cumulative to 1,150 hours.

01

The information provided to these Supplemental Questions will be used in combination with the employment application to determine whether candidates' meet the qualification requirements and/or the final score. Failure to provide detailed and complete information may result in the application being rejected or receiving a lower score. Please do not submit a resume in place of completing the Supplemental Questions. When applying for this position, I understand that I must thoroughly complete the Education and Work Experience sections of my application and the Supplemental Questions. This includes a detailed description of each position that I feel qualifies me for the job I am seeking. I have read the above statement and understand that failure to provide sufficient detailed information may result in my application being rejected or my receiving a lower examination score. I also understand that I may not submit resumes in lieu of filling out the application or answering the Supplemental Questions. However, I may attach a resume to the application to provide additional information.

• I acknowledge I have read and understand the above information.

02

Please detail any relevant education, experience or training to this position.

03

Do you possess a high school diploma or equivalent?

• Yes
• No

04

Describe your recruiting experience.

05

Describe your experience working with confidential information.

06

I understand I must maintain a valid driver's license and maintain insurability as determined by the City's insurance carrier.

• I understand the requirement.

07

Have you had any major driving violations within the last 5 years or any minor driving violations within the last 3 years. Please review to the job posting for the list of guidelines under the license and certification section.

• Yes
• No

08

Candidates offered employment will be subject to a pre-employment/post-offer physical and drug screen. Do you understand the requirement?

• I understand the requirement.
• I do not understand the requirement.

Required Question

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