Compliance Administrator

2 weeks ago

Prescott Valley, United States AAM LLC Full time
Position Summary:

Primarily responsible for ensuring Architectural and Design Guidelines and Governing Documents are upheld within the Granville Community Association by thorough knowledge of CC&Rs and Design Guidelines. Providing both customer service and education to homeowners in respect to compliance and submittal processes to ensure the overall success of the community.

Position Responsibilities:

  • Provides direct support to the Granville Community onsite management team in order to meet and uphold community standards.
  • Partners with homeowners and Board of Directors to educate and ensure effective, long-term solutions.
  • Research non-compliance issues and prepares documentation for Committee/Board review.
  • Records and tracks compliance information through company database with the assistance of the onsite Administrative Assistant.
  • Maintains detailed records of compliance through investigations and follow up reports of non-compliance.
  • Investigates issues of complaints/accusations brought against second parties by homeowners and makes determinations based on these findings.
  • Oversees the preparation of all compliance notices, fine notices and all related compliance issues as well as landscape and architectural submittals with the assistance of the onsite compliance team and other staff.
  • Conducts routine property tours/inspections of all lots in the Community to ensure compliance with Association CC&Rs and Architectural and Design Guidelines.
  • Works with and communicates expectations for compliance concerns directly with Compliance Assistant.
  • Educates homeowners, staff and realtors on proper submittal processes and compliance administration.
  • Meets with and provides ongoing education to homeowner committees.
  • Develops and utilizes a computer software tracking system (VMS) that ensures timely implementation of compliance.
  • Monitors software database to uphold guideline standards.
  • Performs other related duties as directed.
Knowledge, Skills & Abilities:
  • Ability to multitask and prepare and process large amounts of administrative items while being detail oriented.
  • Ability to handle multiple tasks simultaneously, establish priorities, and meet deadlines.
  • Exceptional organization and tracking skills.
  • Ability to function efficiently in a high volume, fast-paced environment.
  • Ability to proficiently utilize computer programs and database systems, including Microsoft office, internet and e-mail systems.
  • Ability to interact and work professionally, positively and effectively with homeowners and staff at all levels.
  • Excellent customer service skills.
  • Advanced communication skills both verbally and written.
  • Ability to work collaboratively and cooperatively within the department as well as with other departments.
  • Ability to interpret, evaluate and explain governing documents (CC&R’s and Architectural and Design Guidelines) to homeowners, board members and staff members.
Physical Demands & Work Environment:
  • Position involves sitting, standing, driving and movement throughout the day.
  • Utilizing a computer in an office setting.
  • Utilizing an iPad or tablet while in the field.
  • Utilizing personal vehicle to perform routine physical inspections of the Community.
  • Is available to work primarily afternoon, evening and weekend hours.

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