Administrative Assistant, Sr

1 week ago

Atlanta, United States City of Atlanta, GA Full time
Job Description

Salary: $45,568 annually

Position open until 10/28/2024

General Description and Classification Standards
  • Provides varied administrative and clerical services to an assigned department.
  • May supervise administrative support staff, temporary employees or interns.
  • Prepares, reviews, distributes, and. or files routine correspondence, memoranda, letters and reports; attends staff and other meetings and takes notes or minutes.
  • Plans and/or coordinates meetings within department or across departments.
  • Carries out special projects of an administrative or office operations nature.
  • Answers calls, responds to general phone, email, or written inquires.
  • Relays messages; receives, processes and distributes mail. Maintains department records and files.
Supervision Received

Works under very general supervision. May work independently or with other workers with responsibility for completion of assigned tasks.

Responsibilities

Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned.
  • Composes and prepares routine correspondence, letters, memoranda, applications, reports and other documents. Collates, binds, and stores computer generated reports.
  • Transcribes tapes and/or notes from meetings into prescribed format.
  • Prepares budget documents as directed; researches past expenses and projected costs to support budget preparation.
  • Completes requisitions for purchases and submits for appropriate approval.
  • Handles incoming inquiries and requests; answers the telephone; routes and returns telephone calls;
  • Composes and sends routine correspondence, applications, forms and reports. May coordinate calendar events to include planning/scheduling appointments, meetings, and interviews; updates on a regular basis; contacts parties involved, as appropriate.
  • Examines reports, other draft material, purchase orders, vouchers and permit applications for errors; corrects errors before producing final copy.
  • Identifies equipment or office material deficiencies; sends requests for repair, maintenance or replacement of equipment; orders new supplies.
Decision Making

Uses independent judgment in routine and non-routine situations. Coordinates calendar events and purchases materials and supplies for office.

Leadership Provided

Routinely provides work group leadership, guidance, and/or training to less experienced staff.

Knowledge, Skills & Abilities This is a partial listing of necessary knowledge skills, and abilities required to perform the job successfully. It is not an exhaustive list.
  • Knowledge of administrative and office management procedures and methods; some knowledge of department structure and operations.
  • Skill in communicating and interacting with supervisors and other staff members; in using standard office software, e.g. Word, Excel, PowerPoint; in using specialized office data systems; in building effective relationships within the organization and with outside contacts.
  • Ability to compile, organize, prepare and maintain an assortment of records, reports and information.


Qualifications

Minimum Qualifications

Education and Experience

High school diploma or GED 1-3 years' of progressively responsible secretarial, clerical or general administrative experience are required.

Preferred Education & Experience

Associates degree in secretarial science, business/public administration or related field and 3-5 years' of secretarial, clerical or general administrative and supervisory experience preferred.

Licensures and Certifications

None required.

Essential Capabilities and Work Environment

Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job.

It is the policy of the City of Atlanta ("COA") that qualified individuals with disabilities are not discriminated against because of their disabilities regarding job application procedures, hiring, and other terms and conditions of employment. It is further the policy of the COA to provide reasonable accommodations to qualified individuals with disabilities in all aspects of the employment process. The COA is prepared to modify or adjust the job application process or the job or work environment to make reasonable accommodations to the known physical or mental limitations of the applicant or employee to enable the applicant or employee to be considered for the position he or she desires, to perform the essential functions of the position in question, or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation will impose an undue hardship. If reasonable accommodation is needed, please contact the Human Resources Director for your department.

The City of Atlanta is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, color, religion, age, disability, sex, sexual orientation, ender identity, marital status, veteran's status or national origin, or any other basis prohibited by federal, state, or local law. We value and encourage diversity in our workforce.

  • Sr. Administrative Assistant

    2 weeks ago

    Atlanta, United States Invesco Full time

    The Sr. Administrative Assistant will provide various technical and administrative support functions to the HR Leadership Team. The candidate will demonstrate an eagerness to learn, possess the skills and desire to ensure accuracy, and be a self-pace Administrative Assistant, Administrative, Assistant, Leadership

  • Sr. Administrative Assistant

    3 weeks ago

    Atlanta, United States Datum Technologies Group Full time

    Job Details: Job Title: Sr. Administrative Assistant Duration: Contract to Hire Location: Atlanta, GA || Hybrid (4 Days Onsite) Job Description: Qualifications: High school diploma required, four-year college degree preferred. 10+ years providing administrative support to a large organization to all levels within the organization with proven progression up...

  • Administrative Assistant Sr.

    4 weeks ago

    Atlanta, United States United Software Group Full time

    Requisition ID: 62165 Requisition Name: Administrative Assistant Sr. Folder: City Operations Services & AIM Financial Administration Customer: ATL - AIM General Rate: $25 w2 Project Till- 07/26/2024 Location: 55 Trinity Avenue, Suite G 700 Atlanta, Georgia 30303 (Onsite) Description: Provides varied and advanced level administrative and support services...

  • Sr. Administrative Assistant

    3 weeks ago

    Atlanta, United States Datum Technologies Group Full time

    Job Details:Job Title: Sr. Administrative AssistantDuration: Contract to HireLocation: Atlanta, GA || Hybrid (4 Days Onsite)Job Description:Qualifications:High school diploma required, four-year college degree preferred.10+ years providing administrative support to a large organization to all levels within the organization with proven progression up to...

  • Sr. Administrative Assistant

    3 weeks ago

    Atlanta, United States Datum Technologies Group Full time

    Job Details:Job Title: Sr. Administrative AssistantDuration: Contract to HireLocation: Atlanta, GA || Hybrid (4 Days Onsite)Job Description:Qualifications:High school diploma required, four-year college degree preferred.10+ years providing administrative support to a large organization to all levels within the organization with proven progression up to...

  • Sr. Administrative Assistant

    2 weeks ago

    atlanta, United States Datum Technologies Group Full time

    Job Details:Job Title: Sr. Administrative AssistantDuration: Contract to HireLocation: Atlanta, GA || Hybrid (4 Days Onsite)Job Description:Qualifications:High school diploma required, four-year college degree preferred.10+ years providing administrative support to a large organization to all levels within the organization with proven progression up to...

  • Sr. Administrative Assistant

    3 weeks ago

    atlanta, United States Datum Technologies Group Full time

    Job Details:Job Title: Sr. Administrative AssistantDuration: Contract to HireLocation: Atlanta, GA || Hybrid (4 Days Onsite)Job Description:Qualifications:High school diploma required, four-year college degree preferred.10+ years providing administrative support to a large organization to all levels within the organization with proven progression up to...

  • Sr. Administrative Assistant

    2 weeks ago

    Atlanta, United States Pyramid Consulting, Inc Full time

    Immediate need for a talented Senior Administrative Assistant. This is a 12+ Months Contract opportunity with long-term potential and is located in Atlanta, GA. Please review the job description below and contact me ASAP if you are interested.Job ID:24-48344Pay Range: $26.36/hour.  Employee benefits include, but are not limited to, health insurance...

  • Sr. Administrative Assistant

    3 weeks ago

    Atlanta, GA, United States Datum Technologies Group Full time

    Job Details:Job Title: Sr. Administrative AssistantDuration: Contract to HireLocation: Atlanta, GA || Hybrid (4 Days Onsite)Job Description:Qualifications:High school diploma required, four-year college degree preferred.10+ years providing administrative support to a large organization to all levels within the organization with proven progression up to...

  • Administrative Assistant

    4 weeks ago

    Atlanta, United States Administrative Consulting & Staffing, LLC Full time

    About the job Administrative Assistant The Duties include (but not limited too): • Providing administrative support for a staff of approximately 2000 Active Duty and DoD Civilians. • Process, maintain, and track administrative documents, correspondence, classified documents, and forms, with emphasis toward military personnel management and...

  • Sr. Legal Administrative Assistant

    4 weeks ago

    Atlanta, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a contract to hire employment opportunity for a Sr. Legal Administrative Assistant in the bustling city of Atlanta, Georgia. As part of our team, you'll play a crucial role in handling administrative tasks within the legal sector. Your work will involve managing schedules, liaising with partners and vendors,...

  • Sr. Administrative Assistant

    2 weeks ago

    Atlanta, United States Invesco Full time

    As one of the world's leading asset managers, Invesco is dedicated to helping investors worldwide achieve their financial objectives. By delivering the combined power of our distinctive investment management capabilities, we provide a wide range of investment strategies and vehicles to our clients around the world. If you're looking for challenging work,...

  • Administrative Assistant

    3 weeks ago

    Atlanta, United States ACL Digital Full time

    Title: Sr. Administrative Assistant Location: Atlanta, GA (4x/week) Duration: 12 Months Description:Department leadership support including schedules management, correspondence/email management and telephone call management.Heavy calendar and schedule management in multiple time zones requiring interaction with C-level executives and executive level...

  • Administrative Assistant

    3 weeks ago

    Atlanta, United States ACL Digital Full time

    Title: Sr. Administrative Assistant Location: Atlanta, GA (4x/week) Duration: 12 Months Description:Department leadership support including schedules management, correspondence/email management and telephone call management.Heavy calendar and schedule management in multiple time zones requiring interaction with C-level executives and executive level...

  • Administrative Assistant

    2 weeks ago

    atlanta, United States ACL Digital Full time

    Title: Sr. Administrative Assistant Location: Atlanta, GA (4x/week) Duration: 12 Months Description:Department leadership support including schedules management, correspondence/email management and telephone call management.Heavy calendar and schedule management in multiple time zones requiring interaction with C-level executives and executive level...

  • Administrative Assistant

    3 weeks ago

    atlanta, United States ACL Digital Full time

    Title: Sr. Administrative Assistant Location: Atlanta, GA (4x/week) Duration: 12 Months Description:Department leadership support including schedules management, correspondence/email management and telephone call management.Heavy calendar and schedule management in multiple time zones requiring interaction with C-level executives and executive level...

  • Executive Administrative Assistant

    3 weeks ago

    atlanta, United States ACL Digital Full time

    Job Title: Sr. Executive Administrative AssistantLocation: Atlanta, GA (4 Days Onsite)Job Type: Contract to HireJob Description:Responsibilities:These are the main responsibilities however may not be limited to these alone:* Department leadership support including schedules management, correspondence/email management and telephone call management.* Heavy...

  • Executive Administrative Assistant

    3 weeks ago

    Atlanta, United States ACL Digital Full time

    Job Title: Sr. Executive Administrative AssistantLocation: Atlanta, GA (4 Days Onsite)Job Type: Contract to HireJob Description:Responsibilities:These are the main responsibilities however may not be limited to these alone:* Department leadership support including schedules management, correspondence/email management and telephone call management.* Heavy...

  • Administrative Assistant

    1 day ago

    Atlanta, United States City of Atlanta Full time

    Posting Expire: 12/6/24Salary Range:$44,241.59-$53,132.76Administrative Assistant, Sr General DescriptionThe Administrative Assistant, Sr. G14 is an experienced level position in providing information and assistance to the public, including customers, constituents, and other parties, in person or by phone, email, or written correspondence, including...

  • Sr. Accountant

    3 weeks ago

    Atlanta, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a contract to hire employment opportunity for a Sr. Accountant in Atlanta, Georgia. This role is integral to our team, with the primary function being to manage a variety of financial tasks and responsibilities. The Sr. Accountant will be expected to manage accounts payable and receivable, fixed assets, budget...