Administrative Assistant

1 week ago


Phoenix, United States SmithGroup Full time


SmithGroup is an award-winning, integrated design firm that blends research, data and technology with innovation and a creative spirit to deliver resilient, inclusive spaces that solve our clients' greatest challenges. Our teams create exceptional design solutions for healthcare, science and technology, workplace, mixed use, higher education, cultural, waterfront, parks and open spaces, and urban environments. We are looking for passionate problem solvers who want to elevate design, push boundaries and move us closer to a carbon-free future. Care to join us?

The Phoenixoffice of SmithGroupis looking for aAdministrative Assistantto join our team.

Working with us, you will:

  • Provide administrative support including typing, editing, and formatting documents, correspondence, reports, maintaining records and files; updating mailing and phone lists; faxing and photocopying; data entry, travel arrangements and expense reports., etc.
  • Assist with sorting, screening, and distributing incoming and outgoing mail.
  • Assist with maintaining studio calendars.
  • Assist with studio project work as needed, including formatting specification documents and project information management.
  • Lead tutorial/WebEx with outside project team members on the use of the project information management software.
  • Assist with coordinating and setup of meetings and lunch and learns.
  • Assist with maintaining office and kitchen supplies inventory.
  • Cover receptionist's duties as needed.
  • Prepare for and engage in orientation with new studio members.

An ideal candidate has:

  • 3 to 5 years of professional administrative support experience. Experience working in the A/E or construction industry preferred.
  • High school diploma or GED required; Associate degree preferred.
  • Experience with RFI's, Submittals, and AIA documents preferred.
  • Excellent communication skills, the ability to collaborate and work effectively in a team environment, as well as work independently under limited supervision.
  • Strong Word, Excel, and PowerPoint skills required. Project management software experience beneficial.
  • Strong organizational, verbal, and written communication skills.
  • Excellent customer service skills, dealing with both internal and external customers is required.

SmithGroup's competitive compensation and benefit package is designed to meet the needs of a diverse staff. It includes flexible scheduling, a hybrid work environment, 401(k), parental leave, wellbeing resources, PTO immediately available to new hires, plus 15 extra Fridays off - on top of holidays. Join us and see first-hand how these and other programs - like one-on-one career coaching and professional development opportunities - build culture, enhance collaboration and yield richer, more inclusive solutions.

If you are not sure that you meet all of the suggested qualifications described above, please don't leave this page. Your talents and attributes could be just what we're looking for - and we strongly encourage you to apply. If you need additional accommodations to complete the application process, please contact careers@smithgroup.com



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