Administrative Assistant

7 days ago


Phoenix, United States Zobility Full time

Administrative Assistant

Summary

The Administrative Assistant position provides support to managers, other employees, and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive.
We be responsible for organizing and filing safety materials. Must be well versed in Excel, Power point, Word, and Teams. Must be very organized and able to formulate a calendar of events. Must understand filing systems.

Job Description

  • Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office.
  • Supports managers and employees through a variety of tasks related to organization and communication.
  • Responsible for confidential and time sensitive material.
  • Familiar with a variety of the field's concepts, practices and procedures.
  • Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
  • Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.
Responsibilities
  • Answer and direct phone calls
  • Organize and schedule meetings and appointments
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Order office supplies Provide general support to visitors
  • Provide information by answering questions and requests
  • Generate reports
  • Handle multiple projects
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Handle sensitive information in a confidential manner
  • Reply to email, telephone or face to face enquiries
  • Develop and update administrative systems to make them more efficient
  • Receive, sort and distribute the mail, greet and assist visitors.
  • Back-up to CSR
  • Any other duties assigned by Plant Manager.
Qualifications
  • Minimum 3 years of progressive administrative experience.
  • Ability to efficiently manage multiple projects and competing priorities with strong time-management skills and the ability to quickly adapt to a changing business landscape
  • Excellent interpersonal skills to maintain and develop successful relationships with both internal and external contacts with the ability to work with all levels of the organization
  • Attention to detail and accuracy with excellent written and verbal communication skills
  • Strong decision quality when managing schedules while understanding the difference between urgent and important
  • Good problem-solving skills
  • Demonstrated ability to exercise confidentiality
  • High school diploma; higher education preferred

Work hours: 7:00am-3:00pm

We offer attractive, competitive compensation and benefits including, medical, dental, 401k, short-term disability, AD&D, tuition reimbursement, and more. If you take pride in your work and are committed to personal and professional success, let's talk. Please visit to learn more.

Zobility is RGBSI's workforce management and staffing division. RGBSI is a multi-national corporation headquartered in Troy, MI with branches throughout the USA, Canada, Germany, and India.



  • Phoenix, United States United States District Court - District of Arizona Full time

    The recruitment is open until filled, with preference given to applications received by November 5, 2024. The Administrative Assistant position is located in the District Clerks Office. The Administrative Assistant performs clerical and administrati Administrative Assistant, Administrative, Assistant, Operations, Microsoft, Clerk


  • Phoenix, United States Ultimate Staffing Services Full time

    A well-known real estate services company is hiring an Administrative Assistant for their office location in Phoenix near the Biltmore to assist with administrative support, vendor and tenant COIs, basic payables, and other tasks. This growing and r Administrative Assistant, Administrative, Business Operations, Assistant, Staffing


  • Phoenix, United States JCO Workforce Solutions Full time

    We are looking for an Administrative Assistant, bilingual preferred, bilingual (Spanish/English). They will perform a variety of administrative and clerical tasks. The duties of the Administrative Assistant include providing support to our managers and employees, assisting with daily office needs, and managing our company’s general administrative...


  • Phoenix, United States Ultimate Staffing Services Full time

    The Accounts Payable Administrative Assistant is responsible for providing support for the CCO Accounts Payable staff including routine and non-routine functions in accounts payable and general accounting. The successful candidate must be a team play Administrative Assistant, Business Operations, Administrative, Accounts Payable, Assistant, Accounting,...


  • Phoenix, United States JA Solar AZ LLC Full time

    JA Solar AZ LLC is a leading innovator in the solar manufacturing industry, committed to advancing solar technology and promoting sustainable energy solutions worldwide. Our mission is to harness the power of the sun to deliver clean, efficient, and reliable energy. With a commitment to excellence and innovation, we pride ourselves on fostering a workplace...


  • Phoenix, United States Guardian Angel Research Center Full time

    The Guardian Angel Research Center is seeking an organized and detail-oriented Administrative Assistant to join our dynamic team in the Hospital & Health Care industry. As an integral part of our organization, you will provide comprehensive administrative support to ensure the efficient operation of our research center. The Administrative Assistant will be...


  • Phoenix, United States Builders FirstSource, Inc. Full time

    Under general supervision performs a variety of administrative and clerical duties in support of one or more departments. ESSENTIAL DUTIES AND RESPONSIBILITIES - Performs accounts receivable and accounts payable duties. - Prepares routine corresponde Administrative, Administrative Assistant, Assistant, Construction


  • Phoenix, United States SSP Full time

    Job Description$26.00  / HrFull-Time Full Benefits PackageHiring ImmediatelyOpportunities for Career Advancement2 Weeks Paid VacationReferral Bonuses We are food travel experts and we are passionate about bringing cool, authentic restaurants to airports that reflect a taste of place! As an administrative assistant at SSP America, the potential to grow...


  • Phoenix, United States Ultimate Staffing Services Full time

    - Answer phones and greet visitors - Schedule appointments and maintain calendars - Schedule and coordinate meetings - Collate and distribute mail - Prepare communications such as memos, emails, invoices, reports and other correspondence - Write and Administrative Assistant, Administrative, Business Operations, Assistant, Communications, Staffing


  • Phoenix, United States Service Corporation International Full time

    Our associates celebrate lives. We celebrate our associates. Consider the possibilities of joining a Great Place to Work! Provides administrative support to a market office, funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes...


  • Phoenix, United States Zobility Full time

    Work hours: 7:00am-3:00pmThe Administrative Assistant position provides support to managers, other employees, and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive.You will be responsible for organizing and filing safety materials. Must be well versed in...


  • phoenix, United States Zobility Full time

    Work hours: 7:00am-3:00pmThe Administrative Assistant position provides support to managers, other employees, and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive.You will be responsible for organizing and filing safety materials. Must be well versed in...


  • phoenix, United States Zobility Full time

    Work hours: 7:00am-3:00pmThe Administrative Assistant position provides support to managers, other employees, and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive.You will be responsible for organizing and filing safety materials. Must be well versed in...


  • Phoenix, United States Zobility Full time

    Work hours: 7:00am-3:00pmThe Administrative Assistant position provides support to managers, other employees, and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive.You will be responsible for organizing and filing safety materials. Must be well versed in...


  • Phoenix, United States Ultimate Staffing Services Full time

    Job DescriptionJob DescriptionA well-known real estate services company is hiring an Administrative Assistant for their office location in Phoenix near the Biltmore to assist with administrative support, vendor and tenant COIs, basic payables, and other tasks.This growing and reputable organization offers a great company culture and competitive pay of up to...


  • Phoenix, United States GoldenWest Management, Inc Full time

    Established Residential Property Management firm is seeking a self-motivated, highly organized Administrative Assistant who can assist with the day to day property management and administrative duties for the assigned office portfolio. You will be called upon to assist the Senior Manager in making timely property management decisions with regard to leasing,...


  • Phoenix, United States GoldenWest Management, Inc Full time

    Established Residential Property Management firm is seeking a self-motivated, highly organized Administrative Assistant who can assist with the day to day property management and administrative duties for the assigned office portfolio. You will be called upon to assist the Senior Manager in making timely property management decisions with regard to leasing,...


  • Phoenix, United States GoldenWest Management, Inc Full time

    Established Residential Property Management firm is seeking a self-motivated, highly organized Administrative Assistant who can assist with the day to day property management and administrative duties for the assigned office portfolio. You will be called upon to assist the Senior Manager in making timely property management decisions with regard to leasing,...


  • Phoenix, United States LHH Recruitment Solutions Full time

    Job DescriptionJob DescriptionLHH Recruitment Solutions is seeking a highly organized and detail-oriented Administrative Assistant to join our client’s growing construction team in Phoenix, Arizona. The Administrative Assistant will provide essential support to our construction team, ensuring smooth operations and efficient project management. This role...


  • Phoenix, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are seeking a part time Administrative Assistant to join our team in Phoenix, Arizona. The role will primarily involve providing comprehensive administrative support, office management, and project coordination. As an Administrative Assistant, you will also play a crucial role in team collaboration and research and data...