Administrative Assistant

1 month ago


phoenix, United States Zobility Full time

Work hours: 7:00am-3:00pm


The Administrative Assistant position provides support to managers, other employees, and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive.

You will be responsible for organizing and filing safety materials. Must be well versed in Excel, Power point, Word, and Teams. Must be very organized and able to formulate a calendar of events. Must understand filing systems.


Job Description

  • Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office.
  • Supports managers and employees through a variety of tasks related to organization and communication.
  • Responsible for confidential and time sensitive material.
  • Familiar with a variety of the field's concepts, practices and procedures.
  • Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
  • Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.


Responsibilities

  • Answer and direct phone calls
  • Organize and schedule meetings and appointments
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Order office supplies Provide general support to visitors
  • Provide information by answering questions and requests
  • Generate reports
  • Handle multiple projects
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Handle sensitive information in a confidential manner
  • Reply to email, telephone or face to face enquiries
  • Develop and update administrative systems to make them more efficient
  • Receive, sort and distribute the mail, greet and assist visitors.
  • Back-up to CSR
  • Any other duties assigned by Plant Manager.


Qualifications

  • Minimum 3 years of progressive administrative experience
  • Ability to efficiently manage multiple projects and competing priorities with strong time-management skills and the ability to quickly adapt to a changing business landscape
  • Excellent interpersonal skills to maintain and develop successful relationships with both internal and external contacts with the ability to work with all levels of the organization
  • Attention to detail and accuracy with excellent written and verbal communication skills
  • Strong decision quality when managing schedules while understanding the difference between urgent and important
  • Good problem-solving skills
  • Demonstrated ability to exercise confidentiality
  • High school diploma; higher education preferred



  • Phoenix, United States United States District Court - District of Arizona Full time

    The recruitment is open until filled, with preference given to applications received by November 5, 2024. The Administrative Assistant position is located in the District Clerks Office. The Administrative Assistant performs clerical and administrati Administrative Assistant, Administrative, Assistant, Operations, Microsoft, Clerk


  • Phoenix, United States Ultimate Staffing Services Full time

    A well-known real estate services company is hiring an Administrative Assistant for their office location in Phoenix near the Biltmore to assist with administrative support, vendor and tenant COIs, basic payables, and other tasks. This growing and r Administrative Assistant, Administrative, Business Operations, Assistant, Staffing


  • Phoenix, United States Ultimate Staffing Services Full time

    A well-known real estate services company is hiring an Administrative Assistant for their office location in Phoenix near the Biltmore to assist with administrative support, vendor and tenant COIs, basic payables, and other tasks. This growing and r Administrative Assistant, Administrative, Business Operations, Assistant, Staffing Learn More


  • Phoenix, United States JCO Workforce Solutions Full time

    We are looking for an Administrative Assistant, bilingual preferred, bilingual (Spanish/English). They will perform a variety of administrative and clerical tasks. The duties of the Administrative Assistant include providing support to our managers and employees, assisting with daily office needs, and managing our company’s general administrative...


  • Phoenix, United States Ultimate Staffing Services Full time

    The Accounts Payable Administrative Assistant is responsible for providing support for the CCO Accounts Payable staff including routine and non-routine functions in accounts payable and general accounting. The successful candidate must be a team play Administrative Assistant, Business Operations, Administrative, Accounts Payable, Assistant, Accounting,...


  • Phoenix, United States Ultimate Staffing Services Full time

    The Accounts Payable Administrative Assistant is responsible for providing support for the CCO Accounts Payable staff including routine and non-routine functions in accounts payable and general accounting. The successful candidate must be a team play Administrative Assistant, Business Operations, Administrative, Accounts Payable, Assistant, Accounting,...


  • Phoenix, United States JA Solar AZ LLC Full time

    JA Solar AZ LLC is a leading innovator in the solar manufacturing industry, committed to advancing solar technology and promoting sustainable energy solutions worldwide. Our mission is to harness the power of the sun to deliver clean, efficient, and reliable energy. With a commitment to excellence and innovation, we pride ourselves on fostering a workplace...


  • Phoenix, United States Robert F Hockensmith, CPA, PC Full time

    Company Description Robert F. Hockensmith, CPA, PC in Phoenix, AZ provides comprehensive financial planning and management services including tax planning, estate planning, retirement planning, and more. Our highly qualified staff caters to individual needs, offering a wide range of services to minimize tax burdens and maximize financial gain. We are devoted...


  • Phoenix, United States Builders FirstSource, Inc. Full time

    Under general supervision performs a variety of administrative and clerical duties in support of one or more departments. ESSENTIAL DUTIES AND RESPONSIBILITIES - Performs accounts receivable and accounts payable duties. - Prepares routine corresponde Administrative, Administrative Assistant, Assistant, Construction


  • Phoenix, United States Builders FirstSource, Inc. Full time

    Under general supervision performs a variety of administrative and clerical duties in support of one or more departments. ESSENTIAL DUTIES AND RESPONSIBILITIES - Performs accounts receivable and accounts payable duties. - Prepares routine corresponde Administrative, Administrative Assistant, Assistant, Construction Learn More


  • Phoenix, United States Ultimate Staffing Services Full time

    - Answer phones and greet visitors - Schedule appointments and maintain calendars - Schedule and coordinate meetings - Collate and distribute mail - Prepare communications such as memos, emails, invoices, reports and other correspondence - Write and Administrative Assistant, Administrative, Business Operations, Assistant, Communications, Staffing


  • Phoenix, United States Zobility Full time

    Administrative Assistant Summary The Administrative Assistant position provides support to managers, other employees, and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive. We be responsible for organizing and filing safety materials. Must...


  • Phoenix, United States Zobility Full time

    Administrative Assistant Summary The Administrative Assistant position provides support to managers, other employees, and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive. We be responsible for organizing and filing safety materials. Must be well...


  • Phoenix, United States Zobility Full time

    Work hours: 7:00am-3:00pmThe Administrative Assistant position provides support to managers, other employees, and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive.You will be responsible for organizing and filing safety materials. Must be well versed in...


  • Phoenix, United States Zobility Full time

    Work hours: 7:00am-3:00pmThe Administrative Assistant position provides support to managers, other employees, and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive.You will be responsible for organizing and filing safety materials. Must be well versed in...


  • phoenix, United States Zobility Full time

    Work hours: 7:00am-3:00pmThe Administrative Assistant position provides support to managers, other employees, and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive.You will be responsible for organizing and filing safety materials. Must be well versed in...


  • Phoenix, United States Ultimate Staffing Services Full time

    Job DescriptionJob DescriptionA well-known real estate services company is hiring an Administrative Assistant for their office location in Phoenix near the Biltmore to assist with administrative support, vendor and tenant COIs, basic payables, and other tasks.This growing and reputable organization offers a great company culture and competitive pay of up to...


  • Phoenix, United States GoldenWest Management, Inc Full time

    Established Residential Property Management firm is seeking a self-motivated, highly organized Administrative Assistant who can assist with the day to day property management and administrative duties for the assigned office portfolio. You will be called upon to assist the Senior Manager in making timely property management decisions with regard to leasing,...


  • Phoenix, United States GoldenWest Management, Inc Full time

    Established Residential Property Management firm is seeking a self-motivated, highly organized Administrative Assistant who can assist with the day to day property management and administrative duties for the assigned office portfolio. You will be called upon to assist the Senior Manager in making timely property management decisions with regard to leasing,...


  • Phoenix, United States GoldenWest Management, Inc Full time

    Established Residential Property Management firm is seeking a self-motivated, highly organized Administrative Assistant who can assist with the day to day property management and administrative duties for the assigned office portfolio. You will be called upon to assist the Senior Manager in making timely property management decisions with regard to leasing,...