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Facilities Coordinator

2 months ago

Oklahoma City, United States JLL Full time

Launch your career in FacilitiesManagement at JLL JLL is looking for an energetic and dynamic Facilities Coordinator to join our team and provide overall facilities support.
Schedule: Monday-Friday, 8:00 AM to 4:00 PM or 8:30 AM to 4:30 PM
Reporting to: Senior Facilities Manager
Type of Employment: Full-Time w/JLL employee benefits within 1 month of employment

What this job involves: This posting is for a full-time onsite role and is not eligible for a remote position.Duties will include all aspects of operational activities on this account. Duties include light maintenance/inspection tasks, vendor management assistance, ordering equipment and supplies, PO creation and Financial management assistance, and ensuring all expected service levels are achieved for the account.

What your day-to-day will look like:Manage all facility management tasks as assigned from Facilities Management Team.

Provide support for meetings, and event reservations as needed and directed.

Assist with the coordination and scheduling of maintenance activities.

Cultivate and maintain a positive working relationship with client representatives and service providers on the account.

Performing day-to-day oversight/monitoring of work order completion and follow-up with service providers as well as the client.

Recommend continuous quality improvement practices across the client portfolio.

Work with the Facility Manager in creating work orders and following up on any work order issues.

Support the Senior Facilities Manager with assigning tasks to vendors, completing tasks, and updates to Corrigo work order program.

Assist in training vendors/engineers on all applicable software platforms as needed.

Assist with assigned light maintenance and building inspection tasks as required.

Administrative duties to include financial purchase order creation, updating meeting minutes before meetings, recording meeting minutes during meetings, and uploading minutes after meetings.

Any other duties and tasks as assigned by the Facilities Management Team

Required Knowledge, Skills & Abilities:High School diploma or GED equivalent

Associate's Degree in Facilities Management, Building Operations, Business or other related field

2+ years' experience with commercial Facility or Property Administration

Superior customer service skills, and an outgoing attitude are required for this client integrative role

Ability to maintain professionalism at all times

Ability to multitask and work without direct supervision

Proficient in MS Office (Outlook, Excel, Word, PowerPoint, Teams), strong computer skills,

The ideal candidate will possess both strong written and verbal communication skills.

Strong organizational skills and collaborative style

Please submit your application with an updated resume, location, and contact information.
If you're a current JLL employee, please apply using the Internal Career Site.