Facilities Project Coordinator

3 days ago

Daly City, California, United States Visions Management Full time
Job Summary

We are seeking a highly organized and detail-oriented Facilities Project Coordinator to join our team at Visions Management. As a key member of our facilities team, you will be responsible for coordinating various facilities-related projects, events, and daily operations.

Key Responsibilities
  • Project Coordination: Manage and coordinate a variety of facility projects and events, ensuring seamless execution and meeting client expectations.
  • Daily Ticket Requests: Handle and prioritize daily facility-related ticket requests, resolving issues in a timely manner.
  • Event Coordination: Collaborate with various departments to execute campus events, coordinating resources and meeting with stakeholders.
  • Relocation Coordination: Coordinate the relocation of individuals, teams, and groups, ensuring smooth transitions with minimal disruption.
  • Vendor Coordination: Work with external vendors for move and project activities, ensuring they meet project requirements and schedules.
  • Project Budgeting & Scheduling: Create and maintain project budgets and schedules, allocating resources and scheduling work activities accordingly.
  • PO Documentation: Provide budget documentation to support the creation of purchase orders (POs) and track project-related expenses.
  • Software Proficiency: Utilize Google Docs, Quip, and Slack for documentation, communication, and collaboration with internal teams and external partners.
  • Meeting Management: Participate in project meetings, including scheduling, agenda setting, and follow-up on action items.
  • Team Collaboration: Work closely with team members to ensure effective communication and collaboration on projects and daily operations.
Requirements
  • 3+ years proven experience in facilities, project management, or a related role.
  • Strong organizational and multi-tasking skills, with the ability to coordinate multiple projects simultaneously.
  • Proficiency in Google Docs, Quip, and Slack.
  • Ability to work effectively across teams, departments, and vendors.
  • Experience with budget creation, scheduling, and vendor management.
  • Strong verbal/written communication, problem-solving, analytical, and independent judgment skills to support an environment driven by teamwork to provide customer-obsessed support.
  • Ability to handle tight deadlines and adapt to changing priorities.
What We Offer

As a Facilities Project Coordinator at Visions Management, you will have the opportunity to work with a diverse team of experts, collaborate on exciting projects, and develop your skills in facilities management and project coordination.

We are committed to fostering a diverse and inclusive environment, and we believe that diversity drives innovation and creativity. If you are a motivated and organized individual with a passion for facilities management, we encourage you to apply for this exciting opportunity.

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