Administrative Assistant

1 week ago


Orlando, United States Boutique Recruiting Full time
Onsite

A leader in private-public partnerships and cutting-edge construction management, is seeking a highly skilled Administrative Assistant to provide top-tier support to their Chairman and Operations team in Orlando, FL. This is an exciting opportunity for a detail-oriented and proactive professional to thrive in a fast-paced, dynamic environment. The ideal candidate will possess strong organizational skills, anticipate the needs of senior leadership, and effectively manage multiple priorities with professionalism and discretion.

Administrative Assistant Responsibilities:
  • Provide high-level administrative support to the Chairman and Operations team
  • Act as a liaison between the Chairman and internal/external stakeholders
  • Manage calendars, schedule meetings, and coordinate travel arrangements
  • Draft, edit, and distribute memos, reports, and correspondence with attention to detail
  • Oversee daily administrative tasks, including handling mail, processing expense reports, and maintaining organized files and records
  • Process invoices and manage basic accounting-related tasks
  • Support proposal preparation and track key deadlines
  • Coordinate and oversee meeting technology, including video conferencing and other tools
  • Retrieve and summarize information from emails, minutes, and records as needed
  • Maintain and update schedules for vacations, meetings, and events
Administrative Assistant Requirements:
  • 3 5+ years in an administrative role
  • High school diploma required; bachelor s degree preferred
  • Proficiency in Microsoft Excel, Word, and Adobe
  • Exceptional written and verbal communication skills
  • Excellent organizational skills and attention to detail
  • Ability to work independently and anticipate needs in a fast-paced environment
  • Flexibility and multitasking ability to adapt to changing priorities
  • Strong interpersonal and customer service skills
  • Background in the construction or project management industry is a plus
  • Experience with collaboration tools and file-sharing programs is preferred
Benefits:
  • Competitive base salary
  • Comprehensive medical coverage
  • 401(k) retirement plan with a 3% company match
  • Generous PTO
  • 11 paid holidays annually
  • Short-term and long-term disability coverage
  • Collaborative and friendly work environment with opportunities for professional growth

This role offers stability, growth potential, and the chance to contribute to nationally acclaimed projects in a company where employees stay long-term and feel valued. Apply now to be part of a forward-thinking company building the future of construction management

#LI-AM1

  • Orlando, United States Gaylor Electric, Inc. Full time

    Provides administrative support for project teams requiring broad and comprehensive experience, skill, and knowledge of MS Office Suite, Account Receivables, Billings, and Customer Service. RESPONSIBILITIES: Responsible for administrative support to Administrative Assistant, Administrative, Assistant, Construction


  • Orlando, United States Gaylor Electric, Inc. Full time

    Provides administrative support for project teams requiring broad and comprehensive experience, skill, and knowledge of MS Office Suite, Account Receivables, Billings, and Customer Service. RESPONSIBILITIES: Responsible for administrative support to Administrative Assistant, Administrative, Assistant, Construction Learn More


  • Orlando, United States DLA Immigration Services Full time

    Company DescriptionWe are a small immigration law office.Role DescriptionThis is a full-time hybrid role for an Administrative Assistant at DLA Immigration Services in Orlando, FL, with flexibility for some remote work. The Administrative Assistant will be responsible for providing administrative support, maintaining office operations, organizing and...


  • Orlando, United States United Water Restoration Group, Inc. Full time

    United Water Restoration Group is looking for an administrative assistant to join our Orlando team. This person will work to support the daily operations of the office. The ideal candidate is a high-energy individual with excellent organizational ski Administrative Assistant, Administrative, Assistant, Operations, Communications, Construction


  • Orlando, United States United Water Restoration Group, Inc. Full time

    United Water Restoration Group is looking for an administrative assistant to join our Orlando team. This person will work to support the daily operations of the office. The ideal candidate is a high-energy individual with excellent organizational ski Administrative Assistant, Administrative, Assistant, Operations, Communications, Construction Learn More


  • Orlando, United States Associa, Inc. Full time

    Are you organized, detail oriented, and ready to play a key role in the success of a dynamic property management company? Join Associa as our Administrative Assistant and contribute to the efficient operations of our growing portfolio. We are seeking Administrative Assistant, Property Management, Administrative, Operations, Assistant, Community Manager


  • Orlando, United States Tews Company Full time

    Support the executive leaders with scheduling and creating meetings Work with the travel group to coordinate travel schedules, making travel arrangements, and completing expense reports Maintains calendars as well as calendar of meeting rooms and cus Administrative Assistant, Administrative, Assistant, Staffing


  • Orlando, United States Tews Company Full time

    Support the executive leaders with scheduling and creating meetings Work with the travel group to coordinate travel schedules, making travel arrangements, and completing expense reports Maintains calendars as well as calendar of meeting rooms and cus Administrative Assistant, Administrative, Assistant, Staffing Learn More


  • Orlando, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a contract-to-hire part-time (25hrs per week, Monday - Friday 9:00am - 2:00pm) fully on-site opportunity for a Detail Oriented Administrative Assistant with Bookkeeping experience in Orlando, Florida. This role involves a blend of administrative tasks and basic bookkeeping. Responsibilities: • Facilitate...


  • Orlando, United States Sparks Wiz Limited Full time

    About the job Administrative Assistant Sparks Wiz Limited is a leading provider of engineering solutions, delivering innovative and sustainable projects across various industries. Our team of professionals is dedicated to excellence and committed to driving success for our clients. We are currently seeking a detail-oriented and proactive Administrative...


  • Orlando, United States Hatalom Corporation Full time

    Administrative Assistant Hatalom Corporation is seeking a highly organized and friendly Administrative Assistant to serve as the welcoming face of our office. The primary responsibility of this role is to ensure smooth front desk operations, including greeting visitors, receiving deliveries, answering phones, and maintaining office and kitchen supplies. The...


  • Orlando, United States Trilon Group Full time

    Administrative AssistantDepartment: Corporate/AdministrativeEmployment Type: Full TimeLocation: Orlando, FL DescriptionThe Corporate Administrative Assistant provides comprehensive administrative support to the Director of Administration, COO, and EVP of Transportation. This role requires a proactive individual with exceptional organizational skills,...


  • Orlando, United States Trilon Group Full time

    Administrative AssistantDepartment: Corporate/Administrative Employment Type: Full Time Location: Orlando, FL Description The Corporate Administrative Assistant provides comprehensive administrative support to the Director of Administration, COO, and EVP of Transportation. This role requires a proactive individual with exceptional organizational skills,...


  • Orlando, United States Trilon Group Full time

    Administrative AssistantDepartment: Corporate/Administrative Employment Type: Full Time Location: Orlando, FL Description The Corporate Administrative Assistant provides comprehensive administrative support to the Director of Administration, COO, and EVP of Transportation. This role requires a proactive individual with exceptional organizational skills,...


  • Orlando, United States Elani LLC Full time

    Administrative Assistant (Pine Castle, FL) - Full Time Perform routine administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers. Organize correspondence and be responsible for proper filing of all business paperwork. Utilize computers and...


  • Orlando, United States ECS Full time

    ECS is seeking an Administrative Assistant to work in our Orlando, FL officePreparation, receipt, coordination, staffing and distribution of correspondence, rosters, materials and briefings, receipt of visitorsand phone calls, administration of hardcopy files and electronic records, coordination of travel arrangements, preparation andsubmission of travel...


  • Orlando, United States KW Property Management & Consulting Full time

    Assist in the daily operation of the management office and administrative duties following established Company procedures and guidelines. Perform administrative assistant functions including but not limited to: record keeping, filing, mail collection Administrative Assistant, Floater, Administrative, Assistant, Property Management


  • Orlando, United States The Contractor Consultants Full time

    Join Our Team as an Administrative Assistant at Grassland Enterprises, Inc.!Position Title: Administrative AssistantCompany Name: Grassland Enterprises, Inc.Pay Range: $17 - $22 per hourJob Overview:Grassland Enterprises, Inc., a trusted name in the commercial electrical industry, is seeking an organized and proactive Administrative Assistant to support our...


  • Orlando, United States The Contractor Consultants Full time

    Join Our Team as an Administrative Assistant at Grassland Enterprises, Inc.!Position Title: Administrative AssistantCompany Name: Grassland Enterprises, Inc.Pay Range: $17 - $22 per hourJob Overview:Grassland Enterprises, Inc., a trusted name in the commercial electrical industry, is seeking an organized and proactive Administrative Assistant to support our...


  • Orlando, United States PFM Ireland Full time

    The Administrative Assistant (internally titled Associate) will be responsible for coordination of communication with our clients, researching and compiling background information, production of official documents, proposals, presentations, provide client and marketing project support as well as administrative and compliance tasks. This fast-paced,...