Administrative Assistant
1 week ago
A leader in private-public partnerships and cutting-edge construction management, is seeking a highly skilled Administrative Assistant to provide top-tier support to their Chairman and Operations team in Orlando, FL. This is an exciting opportunity for a detail-oriented and proactive professional to thrive in a fast-paced, dynamic environment. The ideal candidate will possess strong organizational skills, anticipate the needs of senior leadership, and effectively manage multiple priorities with professionalism and discretion.
Administrative Assistant Responsibilities:
- Provide high-level administrative support to the Chairman and Operations team
- Act as a liaison between the Chairman and internal/external stakeholders
- Manage calendars, schedule meetings, and coordinate travel arrangements
- Draft, edit, and distribute memos, reports, and correspondence with attention to detail
- Oversee daily administrative tasks, including handling mail, processing expense reports, and maintaining organized files and records
- Process invoices and manage basic accounting-related tasks
- Support proposal preparation and track key deadlines
- Coordinate and oversee meeting technology, including video conferencing and other tools
- Retrieve and summarize information from emails, minutes, and records as needed
- Maintain and update schedules for vacations, meetings, and events
- 3 5+ years in an administrative role
- High school diploma required; bachelor s degree preferred
- Proficiency in Microsoft Excel, Word, and Adobe
- Exceptional written and verbal communication skills
- Excellent organizational skills and attention to detail
- Ability to work independently and anticipate needs in a fast-paced environment
- Flexibility and multitasking ability to adapt to changing priorities
- Strong interpersonal and customer service skills
- Background in the construction or project management industry is a plus
- Experience with collaboration tools and file-sharing programs is preferred
- Competitive base salary
- Comprehensive medical coverage
- 401(k) retirement plan with a 3% company match
- Generous PTO
- 11 paid holidays annually
- Short-term and long-term disability coverage
- Collaborative and friendly work environment with opportunities for professional growth
This role offers stability, growth potential, and the chance to contribute to nationally acclaimed projects in a company where employees stay long-term and feel valued. Apply now to be part of a forward-thinking company building the future of construction management
#LI-AM1
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