Administrative Assistant

1 week ago

Orlando, United States PFM Ireland Full time

The Administrative Assistant (internally titled Associate) will be responsible for coordination of communication with our clients, researching and compiling background information, production of official documents, proposals, presentations, provide client and marketing project support as well as administrative and compliance tasks.

This fast-paced, deadline-driven position requires a great deal of flexibility, strong organizational and communication skills, and a high degree of attention to detail. This is a full-time position, working in-office Monday through Friday, 8:30am to 5:30pm, at PFM's Quadrangle Blvd location near UCF. Occasional overtime may be required.

RESPONSIBILITIES

  • Answer phone calls and direct calls to appropriate staff in a professional manner
  • Open, sort, and distribute mail; prepare USPS mail and FedEx items
  • Setting up conference rooms in the main lobby area for meetings, including, if necessary, the delivery of meeting-related materials, and processing quick orders for lunch or snacks
  • Order the necessary supplies for the copy rooms, kitchen, and staff in the office
  • Assist with the stocking/cleaning of the kitchen and supply room on a regular basis
  • Scan and file documents as needed
  • Review and update websites to ensure all necessary items are posted and information is up to date
  • Schedule and coordinate meetings, training, and events, including ordering meals, reserving conference space and audio/video needs, etc. (registration, presentations, organizing supplies, shipping, travel arrangements, meals)
  • Transcribing minutes and creating outlines as needed
  • Compile packets/documents needed for Board meetings
  • Upload packets/documents to the iPads for Board meetings
  • Provide support with the preparation, proofreading and finalization of proposals, presentations and reports in Microsoft Word, PowerPoint, and Excel
  • Assist with expense report and timecard submissions
  • Maintain hard copy filing system, electronic filing system and keep storage room in an orderly manner
  • Maintain and distribute keys/key fobs per rules and requirements
  • Assist with mailings including printing and envelope stuffing
  • Assist other PFM Associates and Analysts when needed
  • Other administrative duties as needed
MINIMUM QUALIFICATIONS
  • Authorization to work in the U.S. for any employer without sponsorship now or in the future
  • Bachelor's degree OR at least three (3) years' relevant professional work experience
  • Proficient in Microsoft Word, PowerPoint, and Excel
Other Qualifications
  • Knowledge of standard reference sources and information gathering methods. Able to research information in response to specific direction
  • Excellent proofreading and organizational skills
  • Strong oral and written communication skills
  • Ability to prioritize and manage multiple assignments from multiple staff members
  • Ability to work both independently and within a small team
  • Bilingual (Spanish) a plus


COMPENSATION | The Administrative Assistant is eligible to receive robust total rewards including generous flexible paid time off, tuition reimbursement, student loan repayment, relocation assistance, performance-based bonuses, 401k retirement plan with employer match and annual profit-sharing opportunity, medical/dental/vision insurance, health and wellness benefits, and disability and life insurance. PFM not only supports work/life balance but also a challenging, diverse, and collaborative workplace, a formal mentorship program, volunteer opportunities, and much more.

The anticipated base rate for this role is $21/hour; this non-exempt position is eligible for overtime and annual performance-based bonuses. Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location.

ABOUT US

PFM is a recognized national leader in providing financial and consulting advice to public sector, non-profit and other institutional entities. For more than forty years, PFM has advised many of the country's largest municipal and institutional entities including states, counties, municipalities, townships, boroughs, authorities, school districts, not-for-profit organizations, and pension funds. The firm has more than 350 employees located in every region of the country.

If you are ready to experience the challenge, satisfaction, and reward of an opportunity with PFM, please apply here, or refer a qualified candidate.

PFM is not offering visa sponsorship for this position.

PFM is an equal opportunity employer (EOE, M/F/D/V) and maintains a drug-free workplace.

  • Administrative Assistant

    4 weeks ago

    Orlando, United States Gaylor Electric, Inc. Full time

    Provides administrative support for project teams requiring broad and comprehensive experience, skill, and knowledge of MS Office Suite, Account Receivables, Billings, and Customer Service. RESPONSIBILITIES: Responsible for administrative support to Administrative Assistant, Administrative, Assistant, Construction

  • Administrative Assistant

    3 weeks ago

    Orlando, United States Gaylor Electric, Inc. Full time

    Provides administrative support for project teams requiring broad and comprehensive experience, skill, and knowledge of MS Office Suite, Account Receivables, Billings, and Customer Service. RESPONSIBILITIES: Responsible for administrative support to Administrative Assistant, Administrative, Assistant, Construction Learn More

  • Administrative Assistant

    2 weeks ago

    Orlando, United States DLA Immigration Services Full time

    Company DescriptionWe are a small immigration law office.Role DescriptionThis is a full-time hybrid role for an Administrative Assistant at DLA Immigration Services in Orlando, FL, with flexibility for some remote work. The Administrative Assistant will be responsible for providing administrative support, maintaining office operations, organizing and...

  • Administrative Assistant

    3 weeks ago

    Orlando, United States United Water Restoration Group, Inc. Full time

    United Water Restoration Group is looking for an administrative assistant to join our Orlando team. This person will work to support the daily operations of the office. The ideal candidate is a high-energy individual with excellent organizational ski Administrative Assistant, Administrative, Assistant, Operations, Communications, Construction

  • Administrative Assistant

    3 weeks ago

    Orlando, United States United Water Restoration Group, Inc. Full time

    United Water Restoration Group is looking for an administrative assistant to join our Orlando team. This person will work to support the daily operations of the office. The ideal candidate is a high-energy individual with excellent organizational ski Administrative Assistant, Administrative, Assistant, Operations, Communications, Construction Learn More

  • Administrative Assistant

    4 weeks ago

    Orlando, United States Associa, Inc. Full time

    Are you organized, detail oriented, and ready to play a key role in the success of a dynamic property management company? Join Associa as our Administrative Assistant and contribute to the efficient operations of our growing portfolio. We are seeking Administrative Assistant, Property Management, Administrative, Operations, Assistant, Community Manager

  • Administrative Assistant

    4 weeks ago

    Orlando, United States Tews Company Full time

    Support the executive leaders with scheduling and creating meetings Work with the travel group to coordinate travel schedules, making travel arrangements, and completing expense reports Maintains calendars as well as calendar of meeting rooms and cus Administrative Assistant, Administrative, Assistant, Staffing

  • Administrative Assistant

    3 weeks ago

    Orlando, United States Tews Company Full time

    Support the executive leaders with scheduling and creating meetings Work with the travel group to coordinate travel schedules, making travel arrangements, and completing expense reports Maintains calendars as well as calendar of meeting rooms and cus Administrative Assistant, Administrative, Assistant, Staffing Learn More

  • Administrative Assistant

    2 weeks ago

    Orlando, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a contract-to-hire part-time (25hrs per week, Monday - Friday 9:00am - 2:00pm) fully on-site opportunity for a Detail Oriented Administrative Assistant with Bookkeeping experience in Orlando, Florida. This role involves a blend of administrative tasks and basic bookkeeping. Responsibilities: • Facilitate...

  • Administrative Assistant

    2 months ago

    Orlando, United States Sparks Wiz Limited Full time

    About the job Administrative Assistant Sparks Wiz Limited is a leading provider of engineering solutions, delivering innovative and sustainable projects across various industries. Our team of professionals is dedicated to excellence and committed to driving success for our clients. We are currently seeking a detail-oriented and proactive Administrative...

  • Administrative Assistant

    2 months ago

    Orlando, United States Hatalom Corporation Full time

    Administrative Assistant Hatalom Corporation is seeking a highly organized and friendly Administrative Assistant to serve as the welcoming face of our office. The primary responsibility of this role is to ensure smooth front desk operations, including greeting visitors, receiving deliveries, answering phones, and maintaining office and kitchen supplies. The...

  • Administrative Assistant

    2 weeks ago

    Orlando, United States Boutique Recruiting Full time

    Onsite A leader in private-public partnerships and cutting-edge construction management, is seeking a highly skilled Administrative Assistant to provide top-tier support to their Chairman and Operations team in Orlando, FL. This is an exciting opportunity for a detail-oriented and proactive professional to thrive in a fast-paced, dynamic environment. The...

  • Administrative Assistant

    2 weeks ago

    Orlando, United States Trilon Group Full time

    Administrative AssistantDepartment: Corporate/Administrative Employment Type: Full Time Location: Orlando, FL Description The Corporate Administrative Assistant provides comprehensive administrative support to the Director of Administration, COO, and EVP of Transportation. This role requires a proactive individual with exceptional organizational skills,...

  • Administrative Assistant

    3 weeks ago

    Orlando, United States Trilon Group Full time

    Administrative AssistantDepartment: Corporate/AdministrativeEmployment Type: Full TimeLocation: Orlando, FL DescriptionThe Corporate Administrative Assistant provides comprehensive administrative support to the Director of Administration, COO, and EVP of Transportation. This role requires a proactive individual with exceptional organizational skills,...

  • Administrative Assistant

    3 weeks ago

    Orlando, United States Trilon Group Full time

    Administrative AssistantDepartment: Corporate/Administrative Employment Type: Full Time Location: Orlando, FL Description The Corporate Administrative Assistant provides comprehensive administrative support to the Director of Administration, COO, and EVP of Transportation. This role requires a proactive individual with exceptional organizational skills,...

  • Administrative Assistant

    4 weeks ago

    Orlando, United States Elani LLC Full time

    Administrative Assistant (Pine Castle, FL) - Full Time Perform routine administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers. Organize correspondence and be responsible for proper filing of all business paperwork. Utilize computers and...

  • Administrative Assistant

    3 weeks ago

    Orlando, United States ECS Full time

    ECS is seeking an Administrative Assistant to work in our Orlando, FL officePreparation, receipt, coordination, staffing and distribution of correspondence, rosters, materials and briefings, receipt of visitorsand phone calls, administration of hardcopy files and electronic records, coordination of travel arrangements, preparation andsubmission of travel...

  • Administrative Assistant Floater

    4 weeks ago

    Orlando, United States KW Property Management & Consulting Full time

    Assist in the daily operation of the management office and administrative duties following established Company procedures and guidelines. Perform administrative assistant functions including but not limited to: record keeping, filing, mail collection Administrative Assistant, Floater, Administrative, Assistant, Property Management

  • Administrative Assistant

    4 weeks ago

    Orlando, United States The Contractor Consultants Full time

    Join Our Team as an Administrative Assistant at Grassland Enterprises, Inc.!Position Title: Administrative AssistantCompany Name: Grassland Enterprises, Inc.Pay Range: $17 - $22 per hourJob Overview:Grassland Enterprises, Inc., a trusted name in the commercial electrical industry, is seeking an organized and proactive Administrative Assistant to support our...

  • Administrative Assistant

    3 weeks ago

    Orlando, United States The Contractor Consultants Full time

    Join Our Team as an Administrative Assistant at Grassland Enterprises, Inc.!Position Title: Administrative AssistantCompany Name: Grassland Enterprises, Inc.Pay Range: $17 - $22 per hourJob Overview:Grassland Enterprises, Inc., a trusted name in the commercial electrical industry, is seeking an organized and proactive Administrative Assistant to support our...