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Event Marketing Specialist Intermediate

2 months ago

Austin, United States Tekwissen Full time
Overview:

TekWissen Group is a workforce management provider throughout the USA and many other countries in the world. This Client is an American multinational semiconductor company based in Santa Clara, California, that develops computer processors and related technologies for business and consumer markets. global company that specializes in manufacturing semiconductor devices used in computer processing. The company also produces flash memories, graphics processors, motherboard chip sets, and a variety of components used in consumer electronics goods.

Job Title: Event Marketing Specialist Intermediate

Work Location: Austin, TX, 78735

Duration: 12 Months

Work Type: Contract

Job Type: Remote

Job Description:

Position Overview:

  • Client is seeking a dynamic and detailed-oriented event specialist to join the their Global Events Team.
  • The ideal candidate will have 3 to 5 years of experience and will play a crucial role in the planning, coordination and execution of a wide range of proprietary events to ensure world-class experiences for our stakeholders and attendees.
  • This role requires strong project and time management skills, laser-focused attention to detail, the ability to thrive in a fast-paced environment, and a team players' mindset.
  • The ultimate goal of this role is to help create memorable, impactful events that amplify brand awareness and drive business goals through strategic planning and creativity.

Key Responsibilities:

Event Planning and Coordination:
  • Collaborate with clients to understand their event objectives and requirements
  • Support various work streams in the planning and execution of client-hosted corporate events from conception to completion
  • Develop event timelines, budgets, and project plans, ensuring all milestones are met within deadlines.
  • Utilizing Cvent software to manage event registration, attendee communication and onsite check-in processes.
  • Develop and manage event timelines, schedules and task lists to ensure deadlines are met
  • Coordinate with internal stakeholders, cross-functional teams, venues and suppliers to create impactful event experiences.
    Vendor and Venue Selection and Management:
  • Liaise with agency partners to research and identify venues that meet the needs and budgetary requirements of each event.
  • Source and manage relationships with vendors, including caterers, audiovisual technicians, and transportation providers.
  • Obtain quotes coordinate logistics with vendors to ensure smooth event operations.
Budget Management:
  • Manage event budgets, ensuring all expenses stay within approved limits.
  • Monitor financial transactions and reoncile invoices and payments with vendors and suppliers.

On-Site Event Management:
  • Support Global Events Team with onsite oversight during events for setup, registration, and overall execution.
  • Address any issues or concerns that arise during events, implementing solutions to maintain a positive attendee experience.

Post-Event Evaluation:
  • Conduct post-event surveys to assess the success of each event and identify areas for improvement.
  • Analyze attendee feedback, financial data, and performance metrics to inform future event planning efforts, and report outcomes to stakeholders.


Qualifications:
  • Bachelor's degree in hospitality management, event planning, marketing, or related field.
  • 3-5 years of experience in event management, with a focus on proprietary corporate events and conferences.
  • Proficiency in event management software, with a strong emphasis on Cvent.
  • Proven track record of successfully supporting events of all sizes within budget and timeline constraints.
  • Strong organizational and project management skills, including the ability to multitask and prioritize tasks effectively.
  • Excellent communication and interpersonal skills, with the ability to work collaboratively across global teams and interact professionally with client executives and staff, customers, vendors, and partners.
  • Capable of effectively coordinating events across multiple time zones while adhering to diverse cultural business protocols
  • Proficiency in event management software such as Cvent and Microsoft Office Suite (Word, Excel, PowerPoint).
  • Knowledge of KPIs and marketing techniques for event management
  • The ability to remain calm under presure and troubleshoot solutions for challenges that may arise before or during an event.
  • Flexibility to work evenings, weekends, and travel as needed for events.

TekWissen® Group is an equal opportunity employer supporting workforce diversity.