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Volunteer Administrative Assistant

4 months ago

Goose Creek, United States Goose Creek Rural Fire Department Full time

About Us

The Goose Creek Rural Fire Department is a combination paid/volunteer fire department in Berkeley County, South Carolina. Our primary coverage area is the unincorporated areas of Goose Creek. We provide full-time coverage with both part-time and volunteer staff. We protect a district of over 600 residential homes, 5 shopping centers, 3 schools, 13 apartment complexes, 11 industrial facilities, and a population of over 20,000. We provide free training to members ranging from entry level to advanced for all positions in the department. Once basic training is completed, all members are required to work a specific number of shifts in the station.

Job Description

We are looking for a Volunteer Administrative Assistant to be a part of our team. You will handle mostly business-related tasks such as handling incoming phone calls, contacting others on behalf of the department, data entry, and other administrative tasks. This position requires individuals to be organized, have problem solving skills, and maintain a positive disposition when faced with multiple tasks. Knowledge of Microsoft Office and QuickBooks is a plus. Training in other industry-specific software will be provided.

Job Responsibilities include, but are not limited to:

Check and sort mail

Answer and route incoming calls

Greet visitors to the Station and assist them with requests

Process invoices

Enroll/Modify personnel insurance

Prepare invoices for book keeper

Enter information related to incident reports, training reports, and equipment testing records

Online and local purchasing (office supplies, fuel, food for meetings, etc.)

Run and/or create basic reports for analysis by command staff

Maintain schedule and remind personnel of meetings, travel, errands

Job Qualifications

At least two years of related experience preferred

Excellent communication and interpersonal skills

Strong problem solving skills and analytical abilities

Proficient in Microsoft Office