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Office Assistant 3

2 months ago

Vancouver, United States Clark College Full time

Clark College is currently accepting applications for a full-time, permanent classified Office Assistant 3 in the Tutoring Center. Under general supervision, this position serves as the primary point of contact and independently performs a variety of complex clerical projects and assignments and responds to inquires requiring substantive knowledge of office/departmental policies and procedures. Weekly hours will be divided between various tutoring centers. At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees. JOB DUTIES AND RESPONSIBILITES: Monitor the front desk and assist students with checking in, setting appointments, and using resources (computers, printers, books, etc.). Resolve problems and respond to inquiries regarding rules, regulations, policies, department procedures, and department services; answer telephones; receive and refer visitors. Maintain regular communication with Program Manager and Program Support Supervisor about center activities; provide direction to part-time and student employees. Review documents, records, or applications for completeness, accuracy, and compliance with rules; determine and explain action necessary to achieve compliance or approval. Compose office correspondence such as requests for documentation and respond to requests for information; devise, evaluate and revise forms for internal use. Prepare or assist in the preparation, compilation, and coordination of reports and records. Order, receive and maintain inventory. Perform related duties as required. POSITION REQUIREMENTS AND COMPETENCIES: Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas: High school diploma or equivalent. Two (2) years of clerical experience in a fast-paced environment. Experience working in a tutoring center or knowledge of tutoring practices. Experience using Microsoft Office Suite, including MS Word, Excel, Outlook. Flexible schedule, including some weekday evening (until 6:00 pm) and Saturday hours. JOB READINESS/WORKING CONDITIONS: Excellent written and oral communication skills to effectively communicate with diverse groups and individuals. High level of professional judgement and discretion. Excellent communication, organizational and interpersonal skills. Ability to be self-directed and work independently in a team environment. Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds. The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation. This position is represented by Washington Public Employees Association. Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. WHAT WE OFFER: A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs. McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant. Coffee Lounge