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Administrative Assistant/SSP

4 weeks ago

West Point, New York, United States Helen Keller International Full time
Salary Range: $45,000-$48,000 Annually

Are you ready to make a difference in your community? Do YOU want to work on a team that is committed to empowering individuals? At Helen Keller Services, our employees work in an environment that is more than just a workplace, it's a community.

Since 1967, Helen Keller National Center (HKNC) has been committed to improving the lives of individuals who are DeafBlind or have a combined hearing and vision loss. HKNC is dedicated to working with each person to achieve their desired goals towards independence, employment, and quality of life, based on their talents, preferences and aspirations. We currently have an exciting full time career opportunity available to join the HKNC team as a Administrative Assistant/SSP. Responsible for the execution of HKS's Mission, goals and objectives through the provision of administrative assistance, interpreting and support service provider/CoNavigator assistance which will include providing visual and environmental information and some communication facilitation support for the Associate Executive Director.

Schedule: Monday-Friday 8:00am-4:00pm

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
  • Provides some Tactile ASL / English communication facilitation for on-campus DeafBlind staff, to be determined by the Associate Executive Director.
  • Serves as SSP/CoNavigator for the Associate Executive Director and Independent Living Department Supervisor providing access to visual and environmental information.
  • Ability to travel with the Associate Executive Director on a national level, to Albany, NY and Washington, DC.
  • Flexibility to follow work schedule set by the Associate Executive Director.
  • Manages travel arrangements.
  • Manages daily office procedures such as managing financial record keeping including processing invoices for services rendered.
  • Provides support to the Coordinator/New York Community Services Program and Supervisor/Independent Living Department with administrative work in accounting, case management, and transaction monitoring.
  • Manages invoices and reports for the HK iCanConnect Programs, Interpreting Services, SSP/CN Program, and other departments not listed herein.
  • Provides support to the Coordinator/Interpreting Services with scheduling of freelance and staff Interpreters to ensure full access to communications at the headquarters and in the field services as needed.
  • Submits all completed documentation for filing, billing and payroll purposes.
  • Provide support in managing/developing reports, presentations, trainings, files and data.
  • Assist with scheduling, setting up zoom meetings, attendance roll calls, ADP, Blackbaud, case management software and any other administrative tasks not listed herein.
REQUIRED EDUCATION and/or EXPERIENCE
  • Associate degree required, bachelor's degree preferred.
  • Three years in office management required and professional communications with experience in basic accounting
  • Fluency in American Sign Language; experience working with Deaf and DeafBlind preferred
  • Strong knowledge of Microsoft Office Suite including Word, Excel, PowerPoint, Adobe Pro, Zoom and the internet are also required.
CERTIFICATES, LICENSES, REGISTRATIONS
  • Experience in providing Support Service Provider/CoNavigator services
  • Must maintain a valid driver's license and current driving insurance at all times.
At HKS we strive to provide a healthy work-life balance for our employees. We offer generous paid time off and comprehensive benefit package including:
  • Medical, Dental Insurance, Vision Insurance
  • PTO
  • 12 paid sick days
  • 2 paid personal days
  • Paid Holidays Off
  • Life Insurance
  • Short/Long Term Disability
  • 403b Program w/Employer Match
  • Employee Assistance Program
  • Career Advancement opportunities
HKS is committed to providing reasonable workplace accommodations to individuals with illness, injury, or disability to complete the essential functions of their job.