Administrative Assistant

2 months ago

Erie, United States Gaudenzia Full time
Overview

We need hope-bringers and changemakers - because the work we all do matters. If you're passionate about making an impact with your time and being someone's light in the darkness, we want you on our team.

Come Join Us to Do Mission-Based, Meaningful Work

Who We Are

Gaudenzia is one of the largest nonprofit providers of treatment to people with substance use and co-occurring disorders in the nation. We operate in Pennsylvania, Delaware, Maryland, and Washington, D.C.

Our caring, compassionate team is on a mission to save thousands of lives each year and bring hope to people devastated by substance use disorder. Together, we help individuals, families, and communities heal and thrive in the face of one of the most devastating public health crises of our time.

As our organization grows and evolves to meet the needs of our clients and communities, we're seeking passionate, empathic individuals to help us make an impact. With your help, we can turn the tide on substance use disorder.

Who We're Looking ForYou are an Administrative Assistant who will aid in the development, organization, and maintenance of accurate database, filing, and reporting systems which are essential for smooth program operations. You have the organizational skill set to perform the initial setup, maintenance, and confidential safekeeping of programs' electronic and paper files. You will be the face of the program by greeting visitors, as well as answering and directing calls. You have the knowledge to prepare and submit reports, and enjoy being the liason with our referral partners and the local community.

Responsibilities

Your responsibilities in this role may include:
  1. Set up and maintain program and client electronic and paper files in a confidential environment and in accordance with state and federal regulations.
  2. Prepare reports as required by the Regional and Corporate Offices, and as directed by the Program Director and/or Administrative Coordinator.
  3. Maintain current, organized database, filing, and reporting systems.
  4. Report client changes to funding agencies.
  5. Maintain organized, accurate system to record, receive, and disburse client funds, valuables, and facility funds.
  6. Maintain contact with appropriate community resources needed to facilitate care coordination.
  7. Create and implement communication and reporting systems to facilitate thorough communications with the Regional and Corporate Office, funding agencies, and other community resources.
  8. Greet facility visitors, and screen clients returning to the facility, if needed.
  9. Answer phone calls and check facility voicemail daily.
  10. Complete IT and maintenance tickets to resolve facility issues.
  11. Record minutes from facility meetings.
  12. Sort, distribute, and prepare facility correspondence, and deliver faxes to appropriate persons.
  13. Maintain facility supply inventory, and order new supplies, as needed.
Benefits & Perks:

Gaudenzia is a diverse, inclusive workplace where purpose-driven people thrive. We think our team members are real heroes, and we believe those who devote their lives to making the world a better place deserve competitive salaries, generous health benefits, and unbeatable work-life balance in return.

Benefits & Perks at Gaudenzia include:
  • Medical Insurance
  • Dental Insurance (At No Cost)
  • Short-Term Disability Insurance (At No Cost)
  • Life Insurance (At No Cost)
  • Accidental Death & Dismemberment Insurance (At No Cost)
  • Vision Insurance
  • Various Supplemental Benefits (Aflac, Legal, Identity Theft & FSA)
  • You generate two banks of time off: Personal and Vacation
    • Paid Time Off (PTO) Accruals at 80 hours minimally during your 1st year of employment
    • Vacation Accruals at 80 hours minimally during your 1st year of employment
  • 10 Paid Holidays Per Calendar Year
  • Paid Bereavement Leave
  • Education Assistance Benefit (Tuition Reimbursement)
  • Full reimbursement for the cost of professional license/certification renewals
  • 403(b) Retirement Plan with an Employer Match Up to 5%
  • Employee Assistance Program
Gaudenzia is an equal opportunity employer. We do not practice or permit discrimination based on race, gender, gender identity, gender expression, sexual orientation, age, national origin, religion, creed, disability, or veteran's status.

Qualifications

Education/Training: Minimum of a high school diploma or GED.

Experience: At least three (3) years of administrative experience in an office environment.

Substitutions: Appropriate substitutions may be made for an equivalent combination training and experience (1 year experience = 1 year education/ training)
  • Excellent customer services and telephone etiquette.
  • Ability to communicate effectively verbally and in writing.
  • Ability to establish and maintain effective working relationships with clients, other staff member, outside agencies/institutions and the general public.
  • Ability to successfully work with others from various cultures and backgrounds.
  • Ability to perform math and basic accounting.
  • Ability to plan and organize work and prepare appropriate reports.
  • Knowledge of office and clerical functions.
  • Knowledge of Microsoft Word and Excel.
  • Knowledge of system development, reporting, and file maintenance.

What Matters to Us? Our Mission & Our Operating Principles

Our Mission
Gaudenzia aspires to connect individuals and families to addiction and mental health treatment so they can attain long-term recovery and achieve a fulfilling life embraced by a broad community of mutual support.

Our Operating Principles:

We, as members of the Gaudenzia Team, are committed to these principles. They guide the way we perform Gaudenzia business, every day.
  1. We hold client care as our top priority.
  2. We assume good intentions.
  3. We are present, we connect, and we communicate with transparency, dignity, and respect.
  4. We make data-driven decisions with courage, challenge the status quo, and find innovative ways to grow Gaudenzia and each other.
  5. We support each other publicly and privately in all circumstances.
  6. We provide and accept constructive, honest, respectful, and timely feedback with an open mind and without personalization.
  7. We operate with integrity, focus on outcomes, and have a bias for action.
  8. We follow through on agreements and honor commitments prioritized with a sense of urgency - someone's life may depend on it.

Gaudenzia is proud to be an employer of choice - and a treatment provider of choice - in the substance use and co-occurring disorders treatment field. We work hard to foster an inclusive, supportive environment where our employees and clients always feel safe and welcome. Come work with us

  • Administrative Assistant

    3 weeks ago

    Erie, United States Career Concepts Full time

    Administrative AssistantA local Erie institution is seeking an Administrative Assistant who is personable and highly organized to support the operations of upper management. The ideal candidate will possess strong organizational skills, exceptional attention to detail, and the ability to operate efficiently on their own.ResponsibilitiesProvide administrative...

  • Administrative Assistant

    2 weeks ago

    Erie, United States Career Concepts Full time

    Administrative AssistantA local Erie institution is seeking an Administrative Assistant who is personable and highly organized to support the operations of upper management. The ideal candidate will possess strong organizational skills, exceptional attention to detail, and the ability to operate efficiently on their own.ResponsibilitiesProvide administrative...

  • Technical Administrative Assistant

    3 weeks ago

    Erie, Pennsylvania, United States Adecco US, Inc. Full time

    Adecco US, Inc. seeks a highly organized and detail-oriented individual to fill the role of Administrative Support Specialist in a mechanical/technical environment. This temporary position is ideal for candidates with a mechanical or technical background who can perform administrative tasks, including data entry, tracking parts, and supporting warranty...

  • Administrative Assistant

    3 weeks ago

    Erie, United States J.L. Nick & Associates Full time

    Part-time Administrative AssistantSummary: Provides administrative support to the President, Chief Operating Officer as well as to Accounting & Human Resources. This may include, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and...

  • Administrative Assistant

    2 weeks ago

    Erie, United States J.L. Nick & Associates Full time

    Part-time Administrative AssistantSummary: Provides administrative support to the President, Chief Operating Officer as well as to Accounting & Human Resources. This may include, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and...

  • Administrative Assistant

    9 hours ago

    Erie, United States JL Nick & Associates, Inc. Part time

    Part-time Administrative AssistantSummaryProvides administrative support to the President, Chief Operating Officer as well as to Accounting & Human Resources. This may include, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and...

  • Administrative Assistant

    9 hours ago

    Erie, United States JL Nick & Associates, Inc. Part time

    Part-time Administrative AssistantSummaryProvides administrative support to the President, Chief Operating Officer as well as to Accounting & Human Resources. This may include, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and...

  • Administrative Assistant to the Associate Dean of Clinical Education

    2 weeks ago

    Erie, United States Lake Erie College of Osteopathic Medicine Full time

    JOB SUMMARY: This Administrative Assistant performs the duties of an administrative assistant in support of the day-to-day operations of the Associate Dean of Clinical Education and will assist with administrative tasks related to managing clinical rotations for LECOM's 3rd and 4th year medical students. Must have strong computer literacy and accurate data...

  • Administrative Assistant to the Associate Dean of Clinical Education

    2 months ago

    Erie, United States Lake Erie College of Osteopathic Medicine Full time

    Administrative Assistant to the Associate Dean of Clinical Education Overview Date Posted: 11/6/2024 Location: Erie Address: 1858 West Grandview Boulevard City: Erie State: PA Country: United States of America Category: Administrative and Support Employment Status: Full-time Description JOB SUMMARY: This Administrative Assistant performs the duties of an...

  • Administrative Assistant

    4 months ago

    Erie, United States TEKsystems Full time

    Description: Position Summary: Under close supervision, is responsible for the review, analysis and optimization of related aspects of current and future processes. Contributes to continuous improvement efforts by assisting in evaluation, development, and support for the implementation of recommended process and system changes. Duties and...

  • Systems Engineer/Administrator

    3 weeks ago

    Erie, United States Syntricate Technologies Full time

    Job Title: Systems Engineer/Administrator Location: Erie, PA (Onsite) Job type: Fulltime onlyResponsibilities: Contributes to and supports the corporate Enterprise Container Strategy by Identifying ideas to improve system performance and impact availability. Manage the container platform ecosystem (installation, upgrade, patching, monitoring) Assist in...

  • Administrative Operations Coordinator

    18 hours ago

    Erie, Pennsylvania, United States Gaudenzia Full time

    Job DescriptionWe are seeking an experienced Administrative Assistant to join our team. As the face of the program, you will be responsible for greeting visitors, answering and directing calls, and providing exceptional customer service. Your key responsibilities will include:Maintaining accurate database, filing, and reporting systemsPreparing reports as...

  • Administrative Support Specialist for Higher Education

    3 weeks ago

    Erie, Pennsylvania, United States Gannon University Full time

    Job Title: Administrative Support Specialist for Higher EducationAbout the Role:">Gannon University seeks an experienced administrative professional to support the School of Education. As an Administrative Support Specialist, you will provide vital assistance in a fast-paced office environment.">Key Responsibilities:">">Prepares and edits official documents,...

  • Administrative Clerk

    1 week ago

    Erie, United States Erie County, PA Full time

    Job Description Position: Administrative Clerk Department District Attorney Location Erie County Courthouse Status Full Time Starting Pay Rate $13.19 Hourly Hours Per Week 37.5 Exemption Status Non-Exempt Posting Date 12/06/2024 Closing Date 12/20/2024 Pay Grade AC05 Bargaining Unit AFSCME CLERICAL/TECHNICAL Posting...

  • Part Time Administrative Support Role

    10 minutes ago

    Erie, Pennsylvania, United States Penn State University Talent Acquisition Full time

    About the JobPenn State University Talent Acquisition seeks an experienced and detail-oriented individual to fill the part-time Administrative Assistant role. The selected candidate will be responsible for supporting the daily operations of the Susan Hirt Hagen CORE team, including planning, organizing, and coordinating administrative processes.Key...

  • Administrative Support Associate

    4 weeks ago

    Erie, Pennsylvania, United States Clayton Homes Full time

    As an Administrative Assistant with Clayton Homes, you will play a vital role in maintaining the smooth operation of our Home Centers. Your primary responsibility will be to provide exceptional customer service, ensuring that our customers receive prompt and accurate assistance with their inquiries and concerns.Key Responsibilities:Manage customer files,...

  • Administrative Clerk

    1 week ago

    Erie, United States Erie County, PA Full time

    Job Description Position: Administrative Clerk Department Domestic Relations Location Erie County Courthouse Status Full Time Starting Pay Rate $13.58 Hourly Hours Per Week 37.5 Exemption Status Non-Exempt Posting Date 11/21/2024 Closing Date 12/06/2024 Pay Grade NB05 Bargaining Unit NON-BARGAINING Posting Number 5209 Posting Notice:...

  • Administrative Clerk

    3 days ago

    Erie, United States Erie County, PA Full time

    Job Description Position: Administrative Clerk Department Domestic Relations Location Erie County Courthouse Status Full Time Starting Pay Rate $13.58 Hourly Hours Per Week 37.5 Exemption Status Non-Exempt Posting Date 12/20/2024 Closing Date 01/03/2025 Pay Grade NB05 Bargaining Unit NON-BARGAINING Posting Number 5249 Posting Notice:...

  • Administrative Clerk

    1 week ago

    Erie, United States Erie County, PA Full time

    Job Description Position: Administrative Clerk Department Juvenile Probation Location Erie County Courthouse Status Full Time Starting Pay Rate $13.58 Hourly Hours Per Week 37.5 Exemption Status Non-Exempt Posting Date 11/19/2024 Closing Date 12/04/2024 Pay Grade NB05 Bargaining Unit NON-BARGAINING Posting Number 5205 Posting Notice:...

  • Network Administrator

    3 weeks ago

    Erie, United States SysMind Tech Full time

    Daily operational hands-on network duties working with Layer 1-7 switching, TCP/IP, OSPF, BGP, GLBP/HSRP, and load balancing (Cisco L2/L3 switches, F5 load balancers). Demonstrated experience with routing and switching VLANs, tunnelling, spanning tree, trunking. Strong technical background and in-depth knowledge of delivering complex solutions using industry...