Executive Assistant

10 hours ago


Los Angeles, United States Bedford Staffing Full time

A large advertising firm is looking for an Executive Assistant to provide high-level administrative support to multiple senior leaders. We are seeking someone who is self-motivated, detail-oriented, and comfortable working in a team environment with minimal supervision. In this position you will play a critical role in guiding the most important decisions that the company makes

Requirements
  • Proven experience as an executive assistant, personal assistant, or project manager
  • Ability to prioritize and exercise sound judgment
  • Highly organized
  • Excellent time management skills
  • Ability to multi-task
  • Experience keeping highly sensitive information confidential
  • Ability to forecast future problems and take preventative measures to maximize productivity
  • Experience with Microsoft Office
  • Strong customer service orientation, with ability to handle both external and internal stakeholders with professionalism and maturity
Responsibilities
  • Manage calendars and coordinate travel
  • Organize staff and business meetings
  • Act as the point of contact among internal and external stakeholders
  • Provide high-level administrative support and assistance to senior leaders
  • Schedule meetings on behalf of executives
  • Manage projects
  • Complete expense reports
  • Plan events
  • Perform administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff
Benefits
  • Health insurance, dental insurance, paid time off
 
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