Administrative Assistant to the Principal
3 weeks ago
Business/Clerical/Administrative Assistant to the Principal
Date Posted:
10/21/2024
Location:
Copper Canyon HS
Closing Date:
11/08/2024
Hourly salary range: $25.17 - $27.81
Contract months: 12
Salary Grade: 28
Hours per day: 8
Purpose
The job of Clerical Support VI is done for the purpose/s of supporting the principal's administrative functions; ensuring efficient operation of support functions; documenting and communicating information, coordinating projects and site activities; researching a variety of topics; and determining appropriate action/referral to achieve resolution.
Qualifications
Required:
- High school diploma or General Educational Development diploma (GED).
- Must possess and maintain a Department of Public Safety (DPS) Identity Verified Print (IVP) Fingerprint Clearance Card.
- Strong oral and written communication skills.
- Ability to work cooperatively with faculty and staff.
- Ability to operate standard office equipment.
- Ability to schedule a significant number of activities, meetings, and/or events; routinely gather, collate, and/or classify data; and use basic, job-related equipment.
- Must possess computer skills including Word, Excel, and Power Point.
- Ability to maintain confidential materials and information.
- Knowledge of and adheres to all policies, regulations, and rules.
- Ability to understand multi-step written and oral instructions.
- Ability to work with a diversity of individuals and/or groups; work with similar types of data; and utilize specific, job-related equipment. In working with others, problem solving is required to identify issues and create action plans.
1. Associate degree and two years Administrative Assistant experience or any combination
of education and experience sufficient to successfully perform the essential duties of the
job.
2. Bilingual in English and Spanish.
Essential Functions
- Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.
- Attends meetings as assigned for the purpose of conveying and/or gathering information required to perform functions.
- Compiles data from a variety of sources for the purpose of complying with financial, legal and/or administrative requirements.
- Coordinates a variety of programs and/or activities (e.g. field trips, facilities use and site calendar, evaluation process, graduation ceremonies, classroom coverage, bell scheduling, etc.) for the purpose of ensuring availability of facilities, and/or equipment and delivering services in conformance with established guidelines.
- Evaluates situations (e.g. involving staff, students, parents, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
- Maintains documents, files and records (confidential and non-confidential) (e.g. personnel files, payroll, key logs, etc.) for the purpose of providing up-to-date reference and audit trail for compliance.
- Monitors assigned site activities and/or program components (e.g. budget, time sheets, mail handling, etc.) for the purpose of coordinating activities and ensuring compliance with established financial, legal and/or administrative requirements.
- Orients new site personnel regarding appropriate school and district practices for the purpose of effectively assimilating new personnel into site operations.
- Oversees office staff, student workers, volunteers, etc. for the purpose of maximizing the efficiency of the workforce and meeting operational requirements.
- Prepares written materials (e.g. correspondence, Board reports, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
- Responds to inquiries from a variety of internal and external parties (e.g. staff, parents, students, public agencies, vendors, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
- Schedules a variety of activities (e.g. meetings, travel arrangements, staff coverage, facilities usage, etc.) for the purpose of assisting in meeting staff needs and efficient utilization of personnel, equipment, and facilities.
- Supports assigned administrative personnel for the purpose of providing assistance with their administrative functions.
- Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Skills, Knowledge, and Abilities
SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including utilizing pertinent software applications; planning and managing projects; and preparing and maintaining accurate records.
KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: business telephone etiquette; and concepts of grammar and punctuation.
ABILITY is required to schedule activities, meetings, and/or events; gather and/or collate data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with similar types of data; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is moderate. Specific ability-based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; working with frequent interruptions; setting priorities; and establishing and maintaining effective working relationships.
Responsibility
Responsibilities include: working under limited supervision using standardized practices and/or methods; leading, guiding, and/or coordinating others; tracking budget expenditures. Utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization's services.
Working Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. While performing the duties of this job, the employee is regularly required to talk and hear. The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity. Generally, the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.
Responsible to: Principal
Terms of Employment: Twelve-months, full-time
Evaluation: This position will be evaluated annually as outlined in
Governing Board Policy.
FLSA Status: Non-Exempt
Salary Range: Support Staff Initial Placement Salary Schedule, Grade 28
Board Approval: 5/28/2024 (Revised)
Attachment(s):
- Administrative Assistant to the Principal
- Salary Schedule
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