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Office Services Specialist

4 months ago

Columbus, United States Ohio Department of Commerce Full time
This position is a repost. Individuals who applied to the original posting, 240003BQ/24-03-050, do not need to reapply in order to be considered.

About Us:

The Ohio Attorney General's Office has played a vital role in shaping Ohio's past and present and the work it does today helps chart the state's future. The office consists of nearly 30 distinct sections that advocate for consumers and victims of crime, assist the criminal justice community, provide legal counsel for state offices and agencies, and enforce certain state laws. In these and other capacities, staff members interact with tens of thousands of Ohioans each year.

What You'll Do:

The Ohio Attorney General's Office is currently seeking a motivated, experienced candidate for an Office Services Specialist position in the General Services Section, Columbus Office.

The duties for the position include but are not limited to the following:

-Operates photocopy, scanning or other reproduction equipment and related software

-Operates bindery/finishing equipment

-Inspects final copy product to assess quality

-Proofreads final material for accuracy and completeness

-Operates peripheral equipment

-Operates word processing equipment and software

-Refills and/or replaces reproduction supplies in machines

-Performs routine maintenance on equipment or office furniture and/or arranges for major repairs by service representative

-Rotates stock, cleans, organizes and maintains accurate inventory in storeroom

-Maintains inventory of office publications, furniture, equipment, supplies and master records

-Orders supplies and/or equipment

-Receives and distributes stocks, supplies and/or equipment in one person storeroom or large central warehouse

-Inspects stock for damage and expiration date, unloads stock, fills orders, delivers stock and stores appropriately

-Operates postage machine to process incoming and outgoing mail

-Reviews invoices, purchase order codes and/or packing slips to ensure correctness of items and to ensure delivery of accurate quantities

-Loads and unloads vehicles and picks up and delivers various materials on scheduled local or statewide route

-Prepares UPS and express letter or packages

-Receives and distributes office publications

-Performs other clerical duties as assigned

What's in it for you:

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website Our benefits package includes:

Medical Coverage
  • Quality, affordable, and competitive medical benefits are offered through the available Ohio Med plans.
Dental, Vision and Basic Life Insurance
  • Dental, vision, and basic life insurance premiums are free after completed eligibility period . Length of eligibility period is dependent on union representation.
Time Away From Work and Work/Life Balance
  • Paid time off, including vacation, personal, and sick leave
  • 11 paid holidays per year
  • Childbirth/Adoption leave
Employee Development Funds
  • The State of Ohio offers a variety of educational and professional development funding that varies based on whether you are a union-exempt employee or a union-represented employee.
Ohio Public Employees Retirement System
  • OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of their salary towards their retirement. The employer contributes an amount equal to 14% of the employee's salary. Visit the OPERS website for more information.
Deferred Compensation
  • The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit the Ohio Deferred Compensation website for more information.


Qualifications
Formal education in arithmetic that includes addition, subtraction, multiplication, division, fractions, decimals & percentages; formal education in reading, writing & speaking English; and

3 months training or 3 months experience in inventory control; and

3 months training or 3 months experience in operation of reproduction equipment (e.g., photocopiers, microfilm equipment); and

1 course or 3 months experience in using word processing equipment & related software; and

1 course or 3 months experience in public relations; and

D emonstrate ability to lift up to 40 pounds; and

Valid driver's license.

-Or equivalent of minimum class qualifications for employment noted above.

Preferred Qualifications:

Extensive experience in the operation of reproduction equipment and working experience in a copy center environment.

Job Skills: operational and administrative support, adaptability, attention to detail, collaboration, priority setting, and teamwork