Business Support and Administrative

1 week ago

Redmond, United States HonorVet Technologies Full time
Title: Executive Administrative Assistant 3
Duration: 6+ Months
Location: Hybrid (Redmond, WA)
Req ID: 148274-1

Job Description:
Performs a variety of complex administrative functions for all levels of management including external business partners. Manages complex calendar for Senior Partner Director for large (350+) organization, schedule(s) meetings, coordinates travel arrangements and processes business expenses. Manages team headcount, PCN updates, recruiting tracking and requisition submissions. Coordinates meetings and events, department financial operations, personnel operations, and facility operations. Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships. Provides general office support. Serves as the department/group contact. Completes special projects as assigned. Needs to be someone who is confident, doesn't have multiple work gaps, is able to fully explain work history and be willing/able to come to the office at least 2-3 times per week + be available for special events/offsites on campus.

Typical Day in the Role
Purpose of the Team - *** Security
Key projects - N/A
Typical task breakdown and operating rhythm - 50% Calendaring, 10% Meetings, and the rest of the time admin work (budget, recruiting, headcount, and Employee Central work).

Compelling Story & Candidate Value Proposition
What makes this role interesting? - The *** is building a great admin culture. The team close and mentors and guides each other. The team is authentic and passionate.
Unique Selling Points - The contractor will feel part of the community and part of the team.

Candidate Requirements
  • Years of Experience Required - 8
  • Degrees or certifications required - College degree.
  • Disqualifiers - Resume not well organized - no mastery over the English language or writing skills. Too many
  • short term work history roles - too many gaps. No experience managing a large team (300+)
  • Best vs. Average - Best - need very mature, experience with large corporate teams
  • Performance Indicators - Meeting deadlines, quality of work, assertive, takes action, organized, & able to multitask
Top 3 Hard Skills Required + Years of Experience
1. Multitask (quick mover)- 8 years
2. Organized and attention to detail - 8 years
3. Likes working with others, great people skills, able to lead a large (350+) group, send COMMS on their own, not afraid to communicate - 5 years

Hard Skills Assessments
Expected Dates - ASAP
Assessment Process - 2 rounds

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