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Office Assistant

1 month ago

Freehold, United States Freehold Township Schools Full time
Position Type:
Secretarial/Clerical/Office Assistant

Date Posted:
6/12/2024

Location:
Applegate Elementary School

Date Available:
2024/2025 School Year

Closing Date:
06/18/2024 QUALIFICATIONS
  • High school diploma or equivalent
  • Proficient use of computer, data processing, and school based software programs
  • Proficient in typing
  • Working knowledge of basic office equipment and machines
  • Ability to relate pleasantly to employees, students, parents and the general public
  • Proficient in composing and editing written communication
  • Ability to maintain confidentiality
MAJOR DUTIES AND RESPONSIBILITIES
  • Assists the Principal's Secretary in maintaining an efficient office:
    a. Prioritizes, sorts and distributes mail and messages
    b. Organizes adequate filing system for both hard copies and digital documents
    c. Maintains calendars and staff/student lists
    d. Monitors daily student and staff attendance, facilitates substitute attendance/assignments
  • Serves as the liaison between staff, students, parents, visitors, vendors and Principal:
    a. Demonstrates rapport with staff, courteously responds to needs of others
    b. Maintains school security and visitor access, provides assistance as needed
    c. Maintains interaction with school PTO
  • Maintains student information system/database per district protocols.
  • Have a working knowledge of the processes for new and transfer students, communicates needs with other district departments as needed. Assist as needed.
  • Prepares for opening and closing of schools.
  • Provides support/assistance among district schools and departments, including Educational Services, Food Services, Transportation, Technology, Property Services and the Business Office.
  • Records pertinent school information: a. Maintains confidential students files
  • Schedule conferences and appointments as needed.
  • Performs other tasks and responsibilities as assigned by Principal
TERMS OF EMPLOYMENT
  • 10.5 month position
  • Salary - $31,757.00

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