Executive Administrative Assistant
3 weeks ago
Overview THIS POSITION WILL BE HYBRID WITH SOME DAYS AT THE CORPORATE LOCATION IN LOVELAND, OHIO The Executive Administrative Assistant is responsible for providing support for the Senior Leadership Team of Health at Home. The Executive Administrative Assistant performs and coordinates assigned administrative activities involving data and document processing, storing, retrieving, and integrating information for dissemination to internal and external customers. Serves as an information and communication coordinator; assists with planning and scheduling meetings and appointments; organizes and maintains paper and electronic files; manages projects; conducts research; and disseminates information. Works independently or works with a team of administrative assistants. Responsibilities Supports CommonSpirit Health at Home’s mission to make the healing presence of God known in our world by improving the health of the people we serve, especially those who are vulnerable, while we advance social justice for all. Our mission aligns and supports with that of our parent health system; supports CommonSpirit Health and CommonSpirit Health at Home’s values, strategic goals and high standards of customer service; consistently lives People First Behaviors; and follows the policies and procedures of the organization. Adheres to the Corporate Compliance Program, including confidentiality of HIPAA health protected health information. Proficient in Google Suite including Docs, Sheets, Slides, Chat and Google drive Manages calendars for executive(s), in addition to making travel arrangements to include preparing executive(s) itinerary with all pertinent trip information, coordinating meeting logistics such as room set up, providing printed materials, making meal arrangements, and creating appointments. Coordinate board meetings, includes but is not limited to scheduling and board packet compilation (preparation of draft agenda, minutes from prior meeting, financial statements, and operations reports). Maintains and updates Administrative, Clinical, Home Health, Hospice, and HIPAA policies and procedures manuals and uploads to Intranet. Maintains office efficiency which includes cleanliness and neatness in common areas as well as ordering supplies when needed. Maintains office records; electronic and paper filing system, ensures security of files, ensures effective transfer of files and records, retains, transfers and disposes of records according to retention schedules and policies. Creates, modifies and formats reports and presentations.10. Processing monthly expense reports for executive(s). Responsible for answering the front desk phone and sorting mail. Will be responsible to back-up Office Manager in absence. Must maintain confidentiality in all communications and maintain a positive professional image individually and regarding the company in communications and interactions. All other duties as assigned. Qualifications High School Diploma or equivalent At least five years experience in similar position Excellent writing, editing and speaking skills. Excellent computer skills with knowledge of multiple software programs used by the organization. Excellent computer skills with knowledge of multiple software programs used by the organization and the ability to type 50+ words per minute. Working knowledge of office equipment. Highest level of confidentiality required. Consistently works as a team player. Excellent planning and problem solving abilities, organizational skills, detail orientation, and appropriate follow-up Ability to work without detailed supervision Able to anticipate change, adjust responses accordingly, and initiate steps to maximize resources toward a common objective Strong track record of achieving targets Ability to perform well under pressure and to manage crises Polished political and diplomatic communication skills Well-developed social skills, intelligent, clear-thinking, resourceful Embrace a generous company annual bonus structure that rewards your hard work Excellent Vacation Plan to recharge Seven paid holidays/four floating holidays (PTO) Blue Cross Blue Shield Standard PPO Plan/High Deductible Health Plan Delta Dental Plan EyeMed Vision Plan Fidelity 401(K) Plan Lyra Mental Health Benefits Cigna Life/AD&D Plans Cigna Long Term Disability Cigna Short Term Disability Cigna Critical Illness/Group Universal Life Insurance Pay Range $20.52 - $28.22 /hour We are an equal opportunity/affirmative action employer.
-
Administrative Assistant
3 weeks ago
Loveland, United States Robert Half Full timeJob DescriptionJob DescriptionWe are in search of a diligent Administrative Assistant to join our team in LOVELAND, Ohio, United States. The role involves providing administrative support within our team, handling office tasks and ensuring smooth operation of our company's offices and contributing in driving sustainable growth. Responsibilities:• Offer...
-
Administrative Assistant III
2 weeks ago
Loveland, United States Job Store Staffing Full timeJob Description Job Store Staffing is seeking an Administrative Assistant for a client in the Loveland, CO area. This position is an in-office position to support staff by assisting clients in completing paperwork, gathering information, arranging interpretation services, and assisting staff throughout their processes. The Administrative Assistant will...
-
Administrative Assistant
3 weeks ago
Loveland, United States Animal Health International Full timeJob Summary We Are Patterson! Patterson Companies, Inc. is focused on providing the best products, technologies, services and business solutions to the animal and oral health markets. The Administrative Assistant II supports the business unit by providing administrative services to assigned manager(s) and/or multiple departments. They might be called...
-
Public Administration Assistant
4 weeks ago
Loveland, Ohio, United States City of Loveland Full timeJob SummaryThe City of Loveland is seeking a highly motivated and detail-oriented individual to support the City Manager's Office in various administrative tasks and projects. As a Management Intern, you will have the opportunity to gain hands-on experience in public administration, develop your skills, and contribute to the success of our team.Key...
-
Public Administration Assistant
4 weeks ago
Loveland, Colorado, United States City of Loveland Full timeJob Summary:The City of Loveland is seeking a highly motivated and detail-oriented individual to support the City Manager's Office in various administrative tasks and projects. As a Management Intern, you will have the opportunity to gain hands-on experience in public administration and contribute to the success of our team.Key Responsibilities:Provide...
-
Administrative Support Specialist
4 weeks ago
Loveland, Colorado, United States Top Flight Maintenance Full timeJob DescriptionTop Flight Maintenance is seeking a highly organized and detail-oriented Administrative Assistant to manage the day-to-day functioning of our office.Key Responsibilities:Oversee office supplies, equipment, and facilities to ensure smooth operations.Implement efficient systems to simplify tasks and enhance productivity.Update office policies to...
-
Sales Executive
1 month ago
Loveland, Colorado, United States Schlosser Signs Inc Full timeAbout UsSchlosser Signs Inc is a leading provider of custom signage solutions in Colorado. With 25 years of experience, we have established ourselves as a trusted partner for businesses and institutions seeking high-quality signs.Our team of experts is dedicated to delivering exceptional project management, punctual installation, and best-in-class...
-
Loveland, Colorado, United States Job Store Staffing Full timeJob OverviewWe are seeking an experienced Administrative Assistant to join our team in the Loveland, CO area. This is a temporary role expected to run 6-9 months.The successful candidate will provide support to our staff by assisting clients with paperwork, gathering information, arranging interpretation services, and facilitating their processes.About the...
-
Loveland, Ohio, United States RHP Properties Full timeAbout the OpportunityWe are seeking a highly organized and customer-focused Administrative Assistant to support our Loveland/Pleasant Grove community in Loveland, CO.Job SummaryThe successful candidate will provide administrative support under the supervision of a Community Manager, performing duties such as greeting customers, answering phone calls,...
-
Administrative Professional
4 weeks ago
Loveland, Colorado, United States Primary Residential Mortgage Inc Full timeJob Title:Administrative ProfessionalJob Summary:We are seeking a highly organized and detail-oriented Administrative Professional to join our team at Primary Residential Mortgage Inc. As a key member of our team, you will be responsible for providing administrative support to our clients and ensuring the smooth operation of our...
-
Account Executive
2 weeks ago
loveland, United States Suite Health Full time**This is an in-person, traveling locally, sales position. Applicants must currently reside in northern Colorado or planning to relocate there prior to their start date.**Suite Health is a new, luxurious outpatient care setting for patients who need medication administration (typically via IV or injection). Suite Health embodies the transformative approach...
-
Account Executive
1 week ago
loveland, United States Suite Health Full time**This is an in-person, traveling locally, sales position. Applicants must currently reside in northern Colorado or planning to relocate there prior to their start date.**Suite Health is a new, luxurious outpatient care setting for patients who need medication administration (typically via IV or injection). Suite Health embodies the transformative approach...
-
Account Executive
1 week ago
Loveland, United States Suite Health Full time**This is an in-person, traveling locally, sales position. Applicants must currently reside in northern Colorado or planning to relocate there prior to their start date.**Suite Health is a new, luxurious outpatient care setting for patients who need medication administration (typically via IV or injection). Suite Health embodies the transformative approach...
-
Administrator - LNHA
5 months ago
Loveland, United States Carespring Full timeSalary: $105,000 to $150,000 based on experience and licensure Come join our team as a Licensed Facility Administrator at our state of the art, skilled nursing facility. This leadership position oversees and is responsible for the facility operations in one of our Dayton facilities. RESPONSIBILITIES: Ensures facility is following all federal and state...
-
Administrative Support Specialist
4 weeks ago
Loveland, Colorado, United States Alexton Incorporated Full timeJob SummaryAt Alexton Incorporated, we are seeking a highly skilled Administrative Support Specialist to join our team. This role will provide mid-level administrative support for a fast-paced environment, handling responsibilities such as reviewing documents, conducting research, and preparing reports.Key Responsibilities:Provide administrative support to...
-
Part Time Bilingual Administrative Assistant
3 weeks ago
Loveland, United States AppleOne Part timeJob DescriptionJob DescriptionThe Office Support Specialist provides essential administrative support to the department, assisting students in both English and Spanish as a first point of contact. Key responsibilities include managing student enrollment, processing forms, updating and maintaining records, and guiding students through department processes....
-
Administrative Specialist III
4 weeks ago
Loveland, Colorado, United States Alexton Incorporated Full timeJob SummaryWe are seeking an experienced Administrative Specialist III to join our team at Alexton Incorporated. The successful candidate will provide administrative support to our directors and staff, ensuring the smooth operation of our office.Key ResponsibilitiesProvide general administrative and office support, including scheduling, travel arrangements,...
-
Administrative Support Specialist
4 weeks ago
Loveland, Colorado, United States Thrivent Financial Full timeJob Summary: We are seeking a highly skilled and detail-oriented Administrative Support Specialist to provide licensed administrative support to our Financial Consultants.Key Responsibilities:Provide administrative support to Financial Consultants, including handling incoming telephone calls, responding to requests for information, and researching inquiries...
-
Administrative Support Specialist
4 weeks ago
Loveland, Colorado, United States Thrivent Financial Full timeJob SummaryThis position provides licensed administrative support to Via Financial Consultants, serving as a resource to Financial Advisors and client/members in handling, researching, and communicating inquiries regarding their accounts. The Licensed Office Manager reports to and is employed by Via Financial Consultants.Key ResponsibilitiesHandles incoming...
-
Senior Executive Assistant
4 weeks ago
Loveland, Ohio, United States Peraton Full timeOverviewPeraton is a leading national security company that drives missions of consequence globally. As a mission capability integrator and enterprise IT provider, we deliver trusted solutions and technologies to protect our nation and allies. Our expertise spans all domains: land, sea, space, air, and cyberspace. We serve as a valued partner to government...
