Executive Assistant

7 days ago

Fort Mitchell, United States Blue Chicken Realty Full time

Blue Chicken Realty is seeking a highly organized and proactive part time Executive Assistant to support our CEO in managing operations, enhancing productivity, and ensuring seamless daily workflow. This hybrid, part-time role offers the opportunity to work closely with a high-level executive in a fast-paced and innovative real estate environment. The ideal candidate will possess exceptional organizational and communication skills, a problem-solving mindset, and a strong ability to prioritize and execute tasks effectively. Responsibilities: Executive Support: • Act as the primary gatekeeper, managing the CEO’s calendar and scheduling to ensure alignment with priorities. • Organize and maintain the CEO’s email inbox, responding promptly and managing follow-ups. • Assist in preparing the CEO for meetings, including creating agendas, tracking outcomes, and managing follow-ups. • Handle personal administrative tasks as needed. • Coordinate and manage travel plans, ensuring a streamlined and low-resistance experience. • Provide support with personal tasks as they arise, ensuring the CEO’s focus remains on key priorities. Operations and Process Management: • Drive the creation and optimization of processes, focusing on efficiency and organization. • Support and mentor EAs working with other executives in the organization. • Manage and refine standard operating procedures (SOPs) for recurring tasks. • Coordinate bookkeeping and assist with financial tasks, such as expense tracking and reconciliation. Bookkeeping and Financial Management: • Maintain and reconcile financial records, including expense tracking and invoicing. • Support bookkeeping tasks using tools like REI Simply and other financial software. Project and Event Management: • Lead and support special projects, ensuring deadlines and deliverables are met. • Plan and coordinate internal meetings, team events, and minor external engagements. Technology and Data Management: • Implement and manage key tech tools and platforms, including REI Simply, Google Suite, and brokerage management software. • Ensure accurate data management across databases, CRMs, and project management tools. Expected Results • Maintain a seamless and organized schedule for the CEO, ensuring no calendar conflicts and timely updates. • Respond to all emails requiring the CEO’s attention within 24 hours. • Ensure all meetings have clear agendas and objectives, with no scheduling conflicts. • Support a consistent cadence for weekly communication and follow-ups. Qualifications: • Proven experience as an Executive Assistant or in a similar administrative role, preferably supporting a high-level executive. • Exceptional organizational and multitasking abilities with a keen attention to detail. • Strong written and verbal communication skills. • Proficiency in relevant tech tools, including Google Suite, REI Simply, Dot Loop, and brokerage management software. • Ability to maintain confidentiality and exercise discretion in all interactions. • A proactive, problem-solving mindset with strong decision-making skills. Compensation and Benefits • Schedule: 20 hours per week, hybrid setup. • Compensation: $30,000 annually. Compensation: $26 - $28 hourly

• Executive Support: • Act as the primary gatekeeper, managing the CEO’s calendar and scheduling to ensure alignment with priorities. • Organize and maintain the CEO’s email inbox, responding promptly and managing follow-ups. • Assist in preparing the CEO for meetings, including creating agendas, tracking outcomes, and managing follow-ups. • Handle personal administrative tasks as needed. • Coordinate and manage travel plans, ensuring a streamlined and low-resistance experience. • Provide support with personal tasks as they arise, ensuring the CEO’s focus remains on key priorities.Operations and Process Management: • Drive the creation and optimization of processes, focusing on efficiency and organization. • Support and mentor EAs working with other executives in the organization. • Manage and refine standard operating procedures (SOPs) for recurring tasks. • Coordinate bookkeeping and assist with financial tasks, such as expense tracking and reconciliation.Bookkeeping and Financial Management: • Maintain and reconcile financial records, including expense tracking and invoicing. • Support bookkeeping tasks using tools like REI Simply and other financial software.Project and Event Management: • Lead and support special projects, ensuring deadlines and deliverables are met. • Plan and coordinate internal meetings, team events, and minor external engagements.Technology and Data Management: • Implement and manage key tech tools and platforms, including REI Simply, Google Suite, and brokerage management software. • Ensure accurate data management across databases, CRMs, and project management tools.Expected Results • Maintain a seamless and organized schedule for the CEO, ensuring no calendar conflicts and timely updates. • Respond to all emails requiring the CEO’s attention within 24 hours. • Ensure all meetings have clear agendas and objectives, with no scheduling conflicts. • Support a consistent cadence for weekly communication and follow-ups. • Facilitate opportunities for the CEO to unplug from work after 5 PM regularly.

  • Legal Executive Assistant

    2 months ago

    Fort Lauderdale, United States Ascension Global Staffing & Executive Search Full time

    Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and...

  • Executive Support Specialist

    6 days ago

    Fort Mitchell, United States Blue Chicken Realty Full time

    Job SummaryWe are seeking a highly organized and proactive part-time Executive Assistant to support our CEO in managing operations, enhancing productivity, and ensuring seamless daily workflow.This hybrid role offers the opportunity to work closely with a high-level executive in a fast-paced and innovative real estate environment. The ideal candidate will...

  • CEO Operations Assistant

    7 days ago

    Fort Mitchell, United States Blue Chicken Realty Full time

    Key ResponsibilitiesDrive the creation and optimization of processes, focusing on efficiency and organization.Support and mentor EAs working with other executives in the organization.Manage and refine standard operating procedures (SOPs) for recurring tasks.Maintain and reconcile financial records, including expense tracking and invoicing.In addition, the...

  • Executive Assistant

    2 months ago

    Fort Lauderdale, United States PrideStaff Full time

    PrideStaff on behalf of a client in Downtown Fort Lauderdale is looking for an experienced and proactive Executive Assistant to join their growing team. The right candidate for this job possesses excellent verbal and written communication skills and has proven experience in this role as also supporting company executives. Are you looking to grow within a...

  • Executive Assistant

    10 hours ago

    Fort Lauderdale, United States PrideStaff Full time

    PrideStaff on behalf of a client in Downtown Fort Lauderdale is looking for an experienced and proactive Executive Assistant to join their growing team. The right candidate for this job possesses excellent verbal and written communication skills and has proven experience in this role as also supporting company executives. Are you looking to grow within a...

  • Executive Assistant

    2 days ago

    Fort Worth, United States Delta Dallas Full time

    Executive Assistant to UHNWIOur client is seeking an experienced Executive Assistant to support an ultra-high-net-worth individual (UHNWI). This is a demanding role focused on fast-paced work for a C-suite executive. The ideal candidate will have a proven track record supporting UHNW clients or top-level executives, showcasing flexibility and the ability to...

  • Executive Assistant

    8 hours ago

    Fort Worth, United States BGSF Full time

    BGSF is partnering with a private investment firm ($20B+ AUM) located in Fort Worth, TX to fill position of Executive Assistant! Work Model: Full Onsite in downtown Fort Worth (parking covered) Business Attire: Traditional Business Role will provide executive administrative support inclusive of calendar management, travel & itinerary coordination, expense...

  • Executive Assistant

    3 months ago

    fort worth, United States Staffing Now Full time

    The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. ResponsibilitiesCalendar management...

  • Executive Assistant

    14 hours ago

    Fort Worth, United States Addison Group Full time

    Job Title: Executive Assistant (Contract-to-Hire) Location: Fort Worth, TX 76102 (100% Onsite) Industry: Real Estate Pay: $25-$28/hour (based on experience) About Our Client: Addison Group is assisting a rapidly growing client in Fort Worth, TX, seeking a highly skilled Executive Assistant to support their leadership team. This role involves working in a...

  • Executive Assistant

    5 days ago

    Fort Worth, United States BGSF Full time

    BGSF is partnering with a private investment firm ($20B+ AUM) located in Fort Worth, TX to fill position of Executive Assistant!Work Model: Full Onsite in downtown Fort Worth (parking covered)Business Attire: Traditional BusinessRole will provide executive administrative support inclusive of calendar management, travel & itinerary coordination, expense...

  • Executive Assistant

    2 months ago

    Fort Worth, United States BGSF Full time

    BGSF is partnering with a private investment firm ($20B+ AUM) located in Fort Worth, TX to fill position of Executive Assistant!Work Model: Full Onsite in downtown Fort Worth (parking covered)Business Attire: Traditional BusinessRole will provide executive administrative support inclusive of calendar management, travel & itinerary coordination, expense...

  • Executive Assistant

    3 days ago

    Fort Worth, United States Texas Bank Full time

    SUMMARY: The Executive Assistant position is responsible for performing administrative duties of a complex/confidential nature for the COA including schedule/meeting coordination, composing, and typing correspondence, maintenance of confidential documents, screening phone calls/visitors, and other duties as necessary. JOB DUTIES AND ESSENTIAL...

  • Executive Assistant

    3 days ago

    Fort Wayne, United States Steel Dynamics, Inc Full time

    DivisionSteel DynamicsOverviewSearching for a dynamic Executive Assistant that will directly support a Senior Vice President and assist in general with the senior leadership team. To be successful in this role, you should be able to demonstrate discretion and confidentiality, be well-organized, have great time management skills, and be able to act without...

  • Executive Assistant

    3 days ago

    Fort Wayne, United States Steel Dynamics, Inc Full time

    DivisionSteel DynamicsOverviewSearching for a dynamic Executive Assistant that will directly support a Senior Vice President and assist in general with the senior leadership team. To be successful in this role, you should be able to demonstrate discretion and confidentiality, be well-organized, have great time management skills, and be able to act without...

  • Executive Assistant

    7 days ago

    Fort Worth, United States CS Pro Full time

    CornerStone Professional Placement has partnered with a major name in healthcare to seek out a talented Executive Assistant for a 4-6 week contract in Fort Worth, TX! If you have 2+ years of executive assistant experience, we encourage you to apply today! Job Title: Executive Assistant Location: Fort Worth, TX [100% Onsite] Schedule: M-F, 8AM to 5PM CST Pay...

  • Executive Assistant

    13 hours ago

    Fort Worth, United States CornerStone Professional Placement Full time

    CornerStone Professional Placement has partnered with a major name in healthcare to seek out a talented Executive Assistant for a 4-6 week contract in Fort Worth, TX! If you have 2+ years of executive assistant experience, we encourage you to apply today! Job Title: Executive Assistant Location: Fort Worth, TX 76104 [100% Onsite] Schedule: M-F, 8AM to 5PM...

  • Executive Assistant

    2 months ago

    Fort Worth, United States Ferrovial Full time

    About us: North Tarrant Infrastructure, LLC is one of the subsidiaries of the Ferrovial Group in the U.S. It is currently working on several projects in the U.S., including the North Tarrant Express (NTE) Projects ("NTE Projects"). The NTE Extension Project is a part of the NTE Projects, which consist of a series of major highway improvements to the critical...

  • Executive Assistant

    2 days ago

    Fort Worth, United States CornerStone Professional Placement Full time

    CornerStone Professional Placement has partnered with a major name in healthcare to seek out a talented Executive Assistant for a 4-6 week contract in Fort Worth, TX! If you have 2+ years of executive assistant experience, we encourage you to apply today!Job Title: Executive AssistantLocation: Fort Worth, TX 76104 [100% Onsite]Schedule: M-F, 8AM to 5PM...

  • Executive Assistant

    3 days ago

    Fort Worth, United States CornerStone Professional Placement Full time

    CornerStone Professional Placement has partnered with a major name in healthcare to seek out a talented Executive Assistant for a 4-6 week contract in Fort Worth, TX! If you have 2+ years of executive assistant experience, we encourage you to apply today!Job Title: Executive AssistantLocation: Fort Worth, TX 76104 [100% Onsite]Schedule: M-F, 8AM to 5PM...

  • Executive Assistant

    2 months ago

    Fort Worth, United States Workforce Solutions for Tarrant Co. Full time

    Williams Barber College Executive Assistant Responsibilities: • Answering phones and routing calls to the correct individual or taking messages. • Handling basis bookkeeping tasks. • Filing and retrieving corporate records, documents, and reports. • Researching and conducting data to prepare documents for review and presentation by board of...