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Staff Support Specialist

4 months ago

Anchorage, United States SG2 Recruiting Full time

Staff Support Specialist

Summary

Title: Staff Support Specialist

ID:3156

Location: Joint Base Elmendorf-Richardson, AK

DESCRIPTION: The Staff Support Specialist assists the Government leadership in supporting resource management requirements.

RESPONSIBILITIES:

  • Coordinate and track all visit requests and requirements
  • Enter visitor request information into the database within one business day
  • Develop Visit Agenda and coordinate/schedule meetings and briefings
  • Assist in managing Registrar actions
  • Receive and distribute actions from external organizations
  • Collect and document funding requirements and continually update/validate requirements
  • Establish and update email alias distribution lists
  • Track accountable materials and property
  • Coordinate Government leadership meetings, including scheduling rooms, inviting participants, distributing read-ahead materials, and providing meeting minutes.
  • Ensure action requirements and suspense dates are captured and communicated to required offices.
  • Receive and consolidate input from different offices for leadership concurrence; send action responses.
  • Maintain a roster of Government personnel for recall purposes
  • Assist in identifying supply requirements
  • Receive supply orders and manage distribution and storage
  • Assist the Government in communicating the Government’s Communications Strategy to facilitate information flow throughout the organization, including budget and manager issues
  • Plan and coordinate events with local businesses, councils, and/or schools attended by personnel
  • Document all workflows/processes (i.e., SOP)
  • Receive and distribute actions from external organizations
  • Attend/facilitate all project meetings
  • Develop visit agenda for VIPs
  • Coordinate, enter, and track all VIP visit request information and requirements in an existing database
  • Draft and maintain Standard Operating Procedures (SOP) for Government functional administrative processes, including process automation
  • Meet Skill Level 2 on Microsoft Outlook, Word, Excel and PowerPoint

MINIMUM REQUIREMENTS:

  • A current & active Top Secret/SCI clearance and polygraph required
  • An Associate’s Degree from an accredited college or university (Two (2) additional years of relevant experience may substitute for an Associate's degree)
  • At least two (2) year’s experience supporting senior-level staff processes and functions.
  • Two (2) years of experience in the Intelligence Community (IC).
  • One (1) year of experience processing travel requests per Joint Travel Regulations.