Executive Assistant

1 month ago

Hendersonville, United States Blue Ridge Community Health Services Full time
Overview

Blue Ridge Health is currently seeking an Executive Assistant to join our Administration Team in Hendersonville, NC.

What We Offer You:

  • A competitive benefits plan, including Medical, Dental and Vision
  • Company sponsored life insurance and short and long-term disability coverage
  • 403(b) retirement account with company matching
  • Supplemental accident insurance available
  • 9 paid holidays per year
  • PTO and Personal Day accrual, starting day 1 - (We value a work-life balance)
What You'll Do:

The Executive Assistant provides administrative support to Chief Operations Officers and Practice Directors within the organization and manages multiple projects and assignments to expedite workflows throughout the organization. The Executive Assistant is also responsible for managing competing priorities and deadlines, screening and prioritizing communication from external and internal sources, and organizing and maintaining the administrative office operations for the COO and Practice Directors. Responsibilities include:
  • Coordinates and manages calendars of the Chief Operating Officer and Practice Directors.
  • Prepares meeting rooms with the appropriate technology: Laptops, speakers, PowerPoint, printed documentation, etc.
  • Scheduling of all Ops Team quarterly meetings.
  • Maintains paper and electronic documents in an organized and accurate manner.
  • Maintains multiple spreadsheets (various necessary tracking documents).
  • Tracks mileage for COO and all Practice Directors.
  • Maintains the on-call schedules for the weekend providers and communicates the schedule directly to the providers.
  • Arranges travel for the COO and all Practice Directors.
  • Sorting and distribution of mail coming in the administrative space, managing the Office Supply orders and supplies in the office space.
  • Gathers, organizes, and maintains data for Quality Assurance.
  • Contract management for the CEO.
  • Other duties as assigned.
What We're Looking For:
  • Bachelor's Degree or combination of appropriate education and experience, plus 5+ years of increased responsibility as an executive administrative support individual with management level experience.
  • Experienced in the principles and procedures of office management and project coordination.
  • Excellent knowledge of various computer programs including Word, Excel, Outlook, Teams, and PowerPoint.
  • Experience with ADP, Workflow and SAP Concur preferred
  • Ability to make decisions and work independently without specific instruction regularly.
  • Ability to maintain confidentiality requiring extreme sensitivity and disclosures that require discretion.
  • Must be able to work in a participatory team culture
  • Be knowledgeable about strategic goals and issues of importance to the COO and Practice Directors in order to make informed decisions in all aspects of the position.


About Blue Ridge Health:

At Blue Ridge Health our mission is to improve Health, inspire Hope, and advance Healing through access to Compassionate, Affordable, and Quality Care. We are seeking individuals with a passion for creating an exceptional patient and client care experience to join our team We are a nonprofit system of Federally Qualified Health Centers (FQHCs) that works closely with communities to meet the ever-changing medical and behavioral healthcare needs of individuals throughout WNC.

We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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