Administrative Assistant

1 week ago

Hendersonville, United States Genus plc Full time
Role Overview

PIC, a Genus company, has an exciting opportunity. We are looking for an Administrative Assistant to provide high quality administrative support to senior leaders within the business while being the first point of contact for all visitors entering the building. The Administrative Assistant has primary accountability for supporting the Executive Assistant with timely, confidential execution of tasks including calendar management, including travel arrangements, coordination of meetings and events, invoicing and expense management. This position is located in our Hendersonville, TN office and may require occasional travel to other local locations based on business needs for events.

The successful candidate has the ability to work in a culturally diverse, fast-paced environment, and is able to multi-task, anticipate needs and while managing competing priorities and maintaining attention to detail. The candidate will also possess strong communication skills, both verbally and in written form, as well as organizational skills.

You Will

  • Represent the organization in a positive and professional manner, creating a welcoming experience for our guests, customers, employees and vendors. Ensure all reach their destination within the complex while following security protocols.
  • Maintain senior leaders' calendars with confidentiality.
  • Coordinate meetings and events (both on and off-site) including sourcing venues, negotiation with vendors, preparing presentations, catering, and communicating with attendees.
  • Assist with meeting preparations including forming agendas.
  • Accurately complete travel and expense submissions for frequent travel leaders
  • Process invoices and expenses in a timely and accurate manner.
  • Respond in a timely and professional manner to voicemail, email, and requests for information
  • Assist and coordinate details of international visitors including, but not limited to:
    • Provide appropriate documentation, including visa letters
    • Create detailed travel itinerary and prepare meeting agendas
    • Book domestic and international travel (flights, hotels, ground, etc.)
    • Coordinate meetings and induction program with PIC staff and schedule meetings to calendars/itinerary
  • Build and maintain relationships with internal and external contacts.
  • Supports facilities by creating and providing badges for new employees.
  • Uphold the Genus core values, mission and vision.
  • Promote a strong safe culture and follow all safety policies, procedures and regulations. Identify and communicate workplace hazards and correct or seek assistance in correcting unsafe actions or conditions.
  • Position may require work responsibilities outside of normal business hours.
  • Perform other duties as requested to accomplish the objectives of the position
Requirements
  • High School diploma or equivalent
  • 3 plus years experience in a relevant position, including reception or administrative support
  • 3 plus years experience using MS Office suite: Outlook, Word, Excel, and PowerPoint
  • 3 years of customer service experience


Business Overview

Genus is an agricultural biotechnology pioneer. We are a global FTSE 250 company, headquartered in the UK, and listed on the London Stock Exchange. Genus PLC has a presence in over 70 countries and a global workforce of over 3,000 employees and growing. We are a worldwide leader in porcine and bovine animal genetics, partnering with farmers to transform how we nourish the world - a mission that is important to a sustainable future.

PIC, our swine division, currently supplies over 70% of the world's top pork producers. We directly employ people in 18 countries worldwide, and our products are available in more than 50 countries across the globe. We are a diverse team, ranging from scientists to sales teams, production personnel to customer service, and are all united by a passion for producing nutritious, affordable pork and a commitment to continuous improvement.

Our vision is clear: Pioneering animal genetic improvement to help sustainabily nourish the world.

Benefits Overview

At Genus we offer a competitive salary. Benefits include health, dental, vision, FSA/HSA, long and short-term disability, 401K, tuition reimbursement, paid holidays and ETO (employee time off). This position will have opportunity for growth.

Equal Employment Opportunities

Genus is an equal opportunity employer. In accordance with anti-discrimination law, it is the purpose of this policy to effectuate these principles and mandates. Genus prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Genus conforms to the spirit as well as to the letter of all applicable laws and regulations.

Recruitment Fraud Warning

Genus plc will never ask you to provide fees or payment for computer, software, or other equipment or supplies during the recruitment and/or onboarding process. If you have any questions about your individual application, please contact the Genus Talent Acquisition team at recruiting@genusplc.com.

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