Administrative Support Associate, Full Time

1 day ago

King of Prussia, United States Bloomingdale's Full time
  • Day-1 Medical, Dental, Vision Benefits for eligible colleagues
  • Competitive Pay
  • Paid Time Off
  • Flexible Holiday Time-Off & Flexible Scheduling
  • Fully Funded Education Benefits (100% tuition coverage including books and fees)
  • Instant access to earned wages with PayActiv
  • Enhanced benefits: pet, home & auto insurance & more
  • 401(k) plan options available
  • Bonus earning opportunities
  • Growth potential opportunities
  • Employee Discount at Bloomingdale's & Macy's Stores

About:

Bloomingdale's makes fashion personal and fun, aspirational yet approachable. Our mission is to guide and inspire our customers to make style a source of creative energy in their lives. We will always strive to make Bloomingdale's like no other store in the world. Across all brand touchpoints-from Bloomingdales.com to our newest small store concept, Bloomie's-everyone plays a critical role bringing our mission to life. Our inclusive culture promotes diversity of background, thought and opinion. Regardless of position, we believe all colleagues have a voice and access to share their thoughts with every level of leadership. Our colleagues are passionate, driven, entrepreneurial and collaborative, while having a lot of fun along the way.

Job Overview:

The Administrative Support Colleague (ASC) supports the GM and the Customer Experience, executes store administrative functions and supports the People Strategy. The ASC is both customer and colleague facing and has responsibility for providing a great customer experience and delivering high touch organization and communication skills that support total store and HR initiatives and functions.

Essential Functions:

  • SUPPORTS THE GM AND THE CUSTOMER EXPERIENCE

  • Serve as gatekeeper for GM schedule and point person for escalated customer/employee issues.
  • Provide an exceptional customer experience by ensuring both the in-store and online customers are always the top priority. Service customers who visit the Executive Office / Store Manager office for assistance.
  • Respond and address customer concerns quickly whether in person, TUWYT or NPS feedback.
  • Participate in the production of the store daily communication newsletter.
  • Produce GM required correspondence.
  • Floor present as needed to support store. Will be required to work a schedule equivalent to a Selling Leader.

  • SUPPORTS STORE ADMINISTRATIVE FUNCTIONS

  • Assist with development and update of executive schedules.
  • Execute travel planning and expense report coordination for GM.
  • Manage all Conference Calls, Skype meetings and other meetings.
  • Maintain awareness of all business plans and initiatives involving all store participation.
  • Develop and maintain all store reports.
  • Demonstrate ability to analyze reports, continually improve upon them and provide appropriate versions for visits, leadership meetings and special projects.
  • Executes store compliance strategy
  • Primary responsibility for Cash Office functions

  • SUPPORTS THE PEOPLE STRATEGY

  • Assists store management in sourcing applicants through online resources and in-store referral program.
  • Ensure payroll functions, including requesting final pay (where applicable), are maintained and processed.
  • Assist in Professional Development Review process; input scores, print and distribute reviews, follow up for completion and submission for record retention process.
  • Ensures People Leader completion of review and goal setting processes (60/90 PDR, ACE, annual goals)
  • Oversees candidate management process including recruiting, modern hire interview, candidate correspondence, and coordination of onboarding
  • Retains documents through Imaging Documenting System and in-store hires
  • Plans and executes recognition activities and all-store communication meetings
  • Culture Pulse Survey - drive colleague participation in Culture Pulse Survey
  • Manages schedule edits for the BSMs during the transitions to "No Edits

Qualifications and Competencies:

  • High Scool Diploma or equivalent required

    1-2 years related experience

  • Effectively communicate and present information in one-on-one and small group situations to customers, and all levels of internal and external business partners
  • Ability to effectively plan and execute strategies
  • Ability to monitor and maneuver workflow to achieve priorities
  • Ability to work a flexible schedule with retail hours, including day, evening, weekends, and/or holidays

Physical Requirements:

  • Requires periods of walking, standing, hearing, talking, reaching with extended arms, crouching and climbing ladders
  • Frequent use of computers and other office equipment
  • Requires close vision, color vision, and ability to adjust focus
  • Frequently lift/move up to 25 lbs.

This job description is not all inclusive; additionally, Macy's, Inc. reserves the right to amend this job description at any time. Macy's, Inc. - including Macy's, Bloomingdale's, and Blue Mercury - is an equal opportunity employer, committed to a diverse and inclusive work environment.

  • Administrative Support Associate, Full Time

    1 week ago

    King of Prussia, United States bloomingdale's Full time

    The Administrative Support Colleague (ASC) supports the GM and the Customer Experience, executes store administrative functions and supports the People Strategy. The ASC is both customer and colleague facing and has responsibility for providing a gre Support, Administrative, Associate, Customer Experience, Leader, Store Manager, Retail

  • Administrative Support Specialist

    2 weeks ago

    King of Prussia, Pennsylvania, United States Portnoff Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Portnoff Law Associates. This role involves providing administrative support to our office staff, ensuring the smooth operation of our mailroom and office equipment. The ideal candidate will have excellent communication skills and be able...

  • Administrative Support Specialist

    1 week ago

    King of Prussia, Pennsylvania, United States Commonwealth of Pennsylvania Full time

    Job OverviewThe Commonwealth of Pennsylvania is seeking an organized and detail-oriented individual to deliver quality customer service and administrative support services in the District Office front desk.About the PositionThis is a full-time employment opportunity with a salary range of $35,306 per annum, working 7:30 AM to 4:00 PM, Monday - Friday, with a...

  • Administrative Support Specialist

    6 days ago

    King of Prussia, Pennsylvania, United States UHS Full time

    Company OverviewUniversal Health Services, Inc. (UHS) is a Fortune 500 corporation with an impressive record of achievement and performance. Growing steadily since its inception, UHS has built an esteemed reputation as one of the nation's largest and most respected providers of hospital and healthcare services.Headquartered in King of Prussia, PA, UHS has...

  • Administrative Support Professional

    2 days ago

    King of Prussia, Pennsylvania, United States Resources for Human Development Full time

    Job Summary:We are seeking an Administrative Support Professional to provide high-quality administrative support to our outpatient substance abuse counseling facility. The ideal candidate will be highly organized, detail-oriented, and possess excellent communication skills.Key Responsibilities:Answer and direct inbound calls to staff members or convey...

  • Administrative Support Specialist

    1 week ago

    King of Prussia, Pennsylvania, United States QUAD, a SolomonEdwards Company Full time

    We are currently seeking an Administrative Support Specialist to join our team at QUAD, a SolomonEdwards Company. This role involves supporting the CEO of a growing pharmaceutical company in the King of Prussia area.The ideal candidate will have extensive experience in high-level meeting and travel planning, with a strong focus on Microsoft Office...

  • Administrative Support Specialist

    4 days ago

    King of Prussia, Pennsylvania, United States Insight Global Full time

    A dedicated and detail-oriented individual is sought after by Insight Global to join their team in King of Prussia, PA as a Personal Injury Legal Assistant.The ideal candidate will have experience in personal injury law and be proficient in handling various administrative and clerical tasks to support the legal team.Key Responsibilities:• Draft and send...

  • Internal IT Administrator

    4 days ago

    King of Prussia, United States ORS Partners Full time

    Position Summary:The Internal IT Administrator will provide advanced IT support to Associates in the US and support to the Office 365 tenant(s) globally. In this role you will work closely with the Manager of Internal Infrastructure and contribute to the growth and improvement of the IT infrastructure and capacity – ultimately to the benefit of over 300...

  • Full-Time Store Associate

    2 months ago

    King of Prussia, United States Aldi Inc. Full time

    ALDI - 197 E Dekalb Pike Ste 300 [Retail Associate / Cashier / Stocker / Team Member] As a Store Associate with ALDI, you will: Process customer purchases; Perform general cleaning duties; Stock shelves and displays neatly to maximize visibility and sales; Assist customers with sales, problems or concerns; Participate in taking store inventory counts; Assist...

  • Administrative Support Specialist in Estate Planning

    7 days ago

    King of Prussia, Pennsylvania, United States Stevens & Lee Full time

    About Stevens & Lee">We are a full-service law firm with approximately 195 attorneys in 16 offices in Pennsylvania, New Jersey, NYC, Boston, and Wilmington DE. Our firm provides services to a wide range of business clients from lower middle-market to Fortune 500 companies – on a regional and national basis.The Legal Assistant plays a vital role as an...

  • Healthcare Support Associate

    5 days ago

    King of Prussia, Pennsylvania, United States HexaQuEST Global - Healthcare Full time

    Job Overview:We are seeking a skilled and dedicated individual to join our team as a Healthcare Support Associate. In this role, you will provide direct care to patients in various healthcare settings, including hospitals, clinics, and private residences.As a Healthcare Support Associate, you will work closely with healthcare professionals to develop and...

  • Legal Support Associate

    7 days ago

    King of Prussia, Pennsylvania, United States Insight Global Full time

    As a Personal Injury Legal Assistant at Insight Global in King of Prussia, PA, you will play a crucial role in supporting a legal team with various administrative tasks.This position requires attention to detail, excellent communication skills, and proficiency in drafting and sending letters.Responsibilities:Draft and send letters to request records from...

  • Retail Sales Associate Full Time

    2 months ago

    King of Prussia, United States PetSmart Full time

    PetSmart, Inc. - 121 Town Ctr Rd [Sales Associate / Team Member] As a Retail Sales Associate at PetSmart, Inc., you'll: Welcome customers to the store, facilitate an easy check out process as a cashier; Ensure the safety of all living pets in the stores, including fish, reptiles, birds, and small animals; Help the pet parents find exactly what they need,...

  • Patient Services Associate

    6 days ago

    King of Prussia, United States Pennsylvania Medicine Full time

    Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.Today at Penn...

  • Part-Time People

    2 weeks ago

    King of Prussia, United States Primark Full time

    Job Description Because people come first. Always. This is retail our way.  A people-first culture. Work with international impact. A business that’s growing and investing globally. Just look at our ,+ colleagues in + stores across global markets, all leaving their mark.    We strive to keep our...

  • Veterinarian - Full Time

    1 month ago

    King of Prussia, United States Lap of Love Full time

    Life is HAPPIER at Lap of Love Veterinary Hospice! Join Lap of Love as an In-Home, Associate Veterinarian in King of Prussia Can you imagine working for a company that truly values its veterinarians and prioritizes your professional fulfillment and personal well-being? Established and owned by veterinarians, Lap of Love offers unparalleled professional...

  • Support Associate

    1 week ago

    King Of Prussia, United States Chico's FAS, Inc. Full time

    We are customer obsessed, innovative, and have the best culture in retail. Join our team today! POSITION OBJECTIVE: The Support Associate is responsible for supporting a customer and product-focused sales culture where our core principles are at the forefront of all store operations. This is achieved through performing various sales operations functions,...

  • Cloud Administrator

    2 months ago

    King of Prussia, United States Robert Half Full time

    Job Summary:We are seeking a skilled IT Infrastructure Contractor with expertise in server administration/engineering, networking fundamentals, and Azure administration/engineering. The role is predominantly tactical, involving the implementation of new infrastructure and the support of legacy systems. You will report directly to the Senior Manager of IT...

  • Cloud Administrator

    2 months ago

    king of prussia, United States Robert Half Full time

    Job Summary:We are seeking a skilled IT Infrastructure Contractor with expertise in server administration/engineering, networking fundamentals, and Azure administration/engineering. The role is predominantly tactical, involving the implementation of new infrastructure and the support of legacy systems. You will report directly to the Senior Manager of IT...

  • Cloud Administrator

    1 month ago

    king of prussia, United States Robert Half Full time

    Job Summary:We are seeking a skilled IT Infrastructure Contractor with expertise in server administration/engineering, networking fundamentals, and Azure administration/engineering. The role is predominantly tactical, involving the implementation of new infrastructure and the support of legacy systems. You will report directly to the Senior Manager of IT...